Procurement Analyst II - Internal ONLY

Louisville Metro Government; Louisville (KY); On-site; USD 55,000 - 85,000; Full time

Job summary

Louisville Metro Government is seeking a procurement professional to perform purchasing procedures in accordance with federal, state, and local regulations. The role operates with a degree of independence under limited supervision and reports major activities in periodic meetings.

Key duties include reviewing requisitions, researching market options, preparing bid requests, scheduling and analyzing bids, guiding contract negotiations, and monitoring supplier performance.

Qualifications

• Bachelor's Degree in Business or Public Administration or related discipline.
• Two (2) years of experience in a procurement position; or experience in a position with duties closely related to the examples of work.

Responsibilities

• Reviews and prioritizes requisitions and proposed specifications.
• Researches existing needs to match current market availability.
• Prepares bid requests and contributes to specification development.
• Schedules, receives, and analyzes bids.
• Recommends proposals regarding the awarding of bids.
• Leads evaluation committees and negotiations to establish contracts.
• Supports contract managers in monitoring vendor compliance with all terms and conditions of the contracts.
• Serves as a liaison for Metro departments and divisions.
• Recommends contracts for and monitors the disposal of surplus equipment, materials, and supplies.
• Facilitates the resolution of contractual issues among departments, contractors, and the public.
• Interviews and researches potential and new suppliers.
• Provides input for the maintenance of supplier and commodity files.
• Maintains current knowledge base of current developments in the procurement industry.
• Researches and reviews new marketplace products and services.
• Participates in planning and improving Procurement department operation.
• Performs work to determine the best source of products, goods, and services.
• Evaluates suppliers, goods, services, bids, and proposals.
• Participates in supplier outreach and development initiatives.
• Performs related work as assigned.

Skills

Procurement

Negotiations

Contract management

Vendor evaluation

Bids analysis

Education

Bachelor's Degree in Business or Public Administration or related discipline

Job description

Summary Objective

The purpose of this position is to perform necessary purchasing procedures in conformance with federal, state, and local regulations for the acquisition of supplies and services. This class works independently, under limited supervision, reporting major activities through periodic meetings.

ESSENTIAL FUNCTIONS

The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Reviews and prioritizes requisitions and proposed specifications.
• Researches existing needs to match current market availability.
• Prepares bid requests and contributes to specification development.
• Schedules, receives, and analyzes bids.
• Recommends proposals regarding the awarding of bids.
• Leads evaluation committees and negotiations to establish contracts.
• Supports contract managers in monitoring vendor compliance with all terms and conditions of the contracts.
• Serves as a liaison for Metro departments and divisions.
• Recommends contracts for and monitors the disposal of surplus equipment, materials, and supplies.
• Facilitates the resolution of contractual issues among departments, contractors, and the public.
• Interviews and researches potential and new suppliers.
• Provides input for the maintenance of supplier and commodity files.
• Maintains current knowledge base of current developments in the procurement industry.
• Researches and reviews new marketplace products and services.
• Participates in planning and improving Procurement department operation.
• Performs work to determine the best source of products, goods, and services.
• Evaluates suppliers, goods, services, bids, and proposals.
• Participates in supplier outreach and development initiatives.
• Performs related work as assigned.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

• Bachelor's Degree in Business or Public Administration or related discipline.
• Two (2) years of experience in a procurement position; or experience in a position with duties closely related to the examples of work.

EQUIVALENCY

• An equivalent combination of education, training, and experience may be substituted.

OTHER MINIMUM REQUIREMENTS

• None.

PHYSICAL DEMANDS

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

• Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

UNAVOIDABLE HAZARDS (WORK ENVIRONMENT)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

• None.

AMERICANS WITH DISABILITIES ACT COMPLIANCE

Louisville Metro Government is an Equal Opportunity Employer. ADA requires the Louisville Metro Government to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

STANDARD CLAUSES

May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of Louisville Metro Government.

This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

ESSENTIAL SAFETY FUNCTIONS

It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses.

Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed and employees are properly trained.