Procurement Analyst 2

University of California, Riverside; California; On-site; USD 38,000 - 45,000; Full time

Job summary

University of California, Riverside seeks a Procurement Analyst to handle purchasing, data validation, and contract analysis for the Statistics Department. The role emphasizes accuracy, ethics, and timely processing in a high-volume environment.

The incumbent will manage orders, coordinate travel, assist with events and seminars, and ensure proper funding and reporting. On-campus training is required for six months, with potential for a hybrid arrangement based on needs.

Qualifications

• Bachelor's degree in related area and/or equivalent experience/training.
• Experience with Microsoft Word, Excel, Outlook, and web-based applications.
• 2–4 years of related experience.
• Experience with online content management systems and basic website development.
• Experience using Google Drive, GoogleCalendar, GoogleDocs, GoogleSheets, and GoogleForms.
• Experience with processing travel reimbursements and purchasing.

Responsibilities

• Perform purchasing duties in line with UC/UCR policies, ensuring cost-effectiveness and timeliness.
• Organize and validate data, analyze quotes and contracts, manage orders and track deliveries.
• Ensure vendors are paid timely and expenses charged to correct fund sources; support financial reports.
• Process reimbursements and travel coordination; assist with department events and seminars.
• Review transactions in UCR system tools; follow up to ensure accuracy and integrity.

Skills

Analytical skills

Written communication

Verbal communication

Contract terms interpretation

Spreadsheet skills

Prioritization

Multitasking

Teamwork

Adaptability

Attention to detail

Education

Bachelor's degree or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Google Drive/Calendar/Docs/Sheets/Forms

Job description

Position Information

As part of the Statistics Administrative Unit, the incumbent performs a wide range of purchasing, administrative, and office support activities for the Department of Statistics. The Procurement Analyst performs complex purchasing duties, according to UC/UCR policies in a cost effective, ethical, efficient, timely and professional manner within a customer-service oriented environment. Purchases include a broad spectrum of materials, supplies, equipment and services across many commodities. The Procurement Analyst also organizes and validates data and analyzes complex quotes/contracts, manages orders, tracks and oversees delivery of all goods, ensures that the vendors are paid in a timely manner and that expenses are charged against the desired fund source to minimize the need for expense transfers and to ensure integrity of financial reports. Processes reimbursements, purchase requests, assists constituents with travel coordination. Responsible for department event coordination and seminar logistics. Incumbent must have strong analytical and critical thinking skills, the ability to work independently and a strong attention to detail in a high volume, fast-paced environment. Incumbent will assist with ad-hoc projects as assigned but not limited to equipment and general accounting assistance. Incumbent is accountable for committing University funds and responsible for adherence to UC Policies and Procedures applicable to these functions. Incumbent will review and follow up on each transaction using UCR system tools, ensuring accuracy and integrity of all charges; process corrective actions as needed. This position is fully on-campus for a minimum of 6 months for training and may possibly be considered for hybrid schedule based on operational needs. The full salary range for the Procurement Analyst 2 is $27.39 - $47.56 per hour. However, the expected pay scale for this position is $27.39 to $32.61 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs. Applicants must have current work authorization when accepting an UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Requirements

Educational Requirements

Degree

Bachelor's degree in related area and/or equivalent experience/training.

Requirement

Required

Experience Requirements

Demonstrated experience in using computer application software including Microsoft Word, Excel, Outlook, and web based applications.

Demonstrated experience working in an academic environment.

2-4 years of related experience

Demonstrated experience working with an online web content management system, basic knowledge or website design and development.

Demonstrated experience using GoogleDrive, GoogleCalendar, GoogleDocs, GoogleSheets, and GoogleForms.

Demonstrated experience with processing travel reimbursements and purchasing.

Preferred

Experience

Demonstrated experience using GoogleDrive, GoogleCalendar, GoogleDocs, GoogleSheets, and GoogleForms.

Minimum Requirements

• Analytical skills necessary to evaluate the quality and cost effectiveness of purchasing options.
• Ability to communicate effectively in writing and verbally.
• Ability to read and interpret terms and conditions of basic contracts.
• Working level of proficiency in the use of standard spreadsheet and word processing software.
• Demonstrated ability to organize and set priorities. Respond to the needs of other entities and a variety of individuals in a cooperative and professional manner.
• Demonstrated willingness to handle a heavy workload and continue to provide excellent customer service.
• Ability to research and analyze information to formulate and implement solutions to problems.
• Ability to function effectively as a member of a team.
• Ability to adapt to changing priorities.
• Demonstrated accuracy and attention to detail. Demonstrated ability to work under pressure, work on multiple projects and complete assignments on time.

Preferred Qualifications

• Understands financial systems (such as Oracle, PeopleSoft, SAP, Banner, etc.).
• Some knowledge of the organization's departments and operations required in order to meet their procurement needs.
• Working knowledge of University of California, Riverside policies and procedures related to instruction and graduate programs.
• Knowledge of and experience using UCR's online systems.
• Knowledge of UC System-wide and Campus Purchasing Policies and procedures.
• Skills to provide coaching and mentoring to support staff.

Additional Information

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first‑generation, and students of color.
• Among top‑tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti‑discrimination efforts, consistent with its obligations as a Federal and State contractor.

For information about our generous employee benefits package, visit: Employee Benefits Overview

Job Description Details

Generic Scope

Professional who applies acquired job skills, policies, and procedures to complete substantive assignments/projects/tasks of moderate scope and complexity; exercises judgment within defined guidelines and practices to determine appropriate action.

Custom Scope

Uses professional purchasing skills and concepts to complete purchasing assignments of moderate complexity requiring the analysis and review of multiple procurement options. Has authority to make purchases within a moderate and pre‑approved dollar limit. Exercises judgment within defined limits and practices to determine most effective methodology to acquire common goods and services. Works on problems of moderate scope where analysis of situations or data requires a review of a variety of factors.

Department Custom