Procurement Analyst

Georgetown University; United States; On-site; USD 48,000 - 88,000; Full time

Benefits offered by this job

Medical Insurance

Retirement Plan

Tuition Assistance

Work-life Balance

Employee Discounts

Voluntary Insurance

Job summary

Georgetown University is seeking a Procurement Analyst who will oversee the procure-to-pay lifecycle for their assigned unit and collaborate with internal stakeholders to resolve invoice and purchase-order issues.

Reporting to the Office of the Chief Financial Officer and co-located with the supported business unit, this role requires strong Excel/data analysis, attention to detail, and excellent service orientation to ensure SLA adherence.

Qualifications

• Prerequisite: Bachelor’s Degree in a related field.
• 2-4 years’ of relevant professional experience.
• Relevant or potential to develop financial acumen (budgeting, transactional support, chart of accounts, requisitions, purchase orders, procurement, and travel).
• Ability to learn and communicate university, campus, and school policies to a variety of stakeholders.
• Ability to triage and escape complex issues to team leads, supervisors, or appropriate department contacts.
• Ability to discern appropriate process and/or payment mechanisms for expenditures.
• Basic understanding of Excel and general data analysis (analyzing instances to identify errors, challenges, etc. and any areas for process improvements) and willingness/potential to further Excel and data analysis skills.
• Ability to run and utilize system/ERP reports for financial management activities.
• Attention to detail.
• Professional demeanor, communications skills, and ability to provide exceptional customer service.
• Service oriented, professional demeanor and a team orientation, avoiding that’s not my job.
• Ability to flex and support additional needs as assigned.
• Willingness and demonstrated potential to gain new skills and proficiencies and adapt to changing environments.
• Ability to think outside the box and solve problems creatively.
• Strong time management skills, with the ability to prioritize work and multi-task to meet deadlines.

Responsibilities

• Oversee all procurement-sourcing activities for their assigned unit.
• Lead the initiation, management, and completion of the procure-to-pay and supplier contract lifecycles.
• Direct and oversee all aspects of procure-to-pay activities, including requisition initiation, purchase order issuance, contract-need determination, contract requests, good receiving, invoice tracking, and ad-hoc financial reporting needed to ensure adherence to school-specific SLA.
• Serve as a Subject Matter Expert on procurement-sourcing, collaborating with internal stakeholders to effectively resolve complex issues related to invoice payment triage and match exceptions.
• Develop and review reports related to procurement spend across any and all non-compensation expense categories and as needed to improve University-wide procurement operations.

Skills

Excel

Data analysis

Communication

Attention to detail

Customer service

Time management

Problem solving

Education

Bachelor's Degree in a related field

Tools

ERP systems

Job description

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

• Prerequisite: Bachelor’s Degree in a related field.
• 2-4 years’ of relevant professional experience.
• Relevant or potential to develop financial acumen (budgeting, transactional support, chart of accounts, requisitions, purchase orders, procurement, and travel).
• Ability to learn and communicate university, campus, and school policies to a variety of stakeholders.
• Ability to triage and escape complex issues to team leads, supervisors, or appropriate department contacts.
• Ability to discern appropriate process and/or payment mechanisms for expenditures.
• Basic understanding of Excel and general data analysis (analyzing instances to identify errors, challenges, etc. and any areas for process improvements) and willingness/potential to further Excel and data analysis skills.
• Ability to run and utilize system/ERP reports for financial management activities.
• Attention to detail.
• Professional demeanor, communications skills, and ability to provide exceptional customer service.
• Service oriented, professional demeanor and a team orientation, avoiding that’s not my job.
• Ability to flex and support additional needs as assigned.
• Willingness and demonstrated potential to gain new skills and proficiencies and adapt to changing environments.
• Ability to think outside the box and solve problems creatively.
• Strong time management skills, with the ability to prioritize work and multi-task to meet deadlines.

Work Interactions

The Procurement Analyst will report to the Office of the Chief Financial Officer and dotted-line to assigned school. The Procurement Analyst will serve at the intersection of Procurement and Accounts Payable by performing necessary triage to resolve and troubleshoot purchasing and invoices issues. This position will be co-located with the business unit they support and collaborate with intra department roles in strategic sourcing and contract management.

Responsibilities

• Oversee all procurement-sourcing activities for their assigned unit.
• Lead the initiation, management, and completion of the procure-to-pay and supplier contract lifecycles.
• Direct and oversee all aspects of procure-to-pay activities, including requisition initiation, purchase order issuance, contract-need determination, contract requests, good receiving, invoice tracking, and ad-hoc financial reporting needed to ensure adherence to school-specific Service Level Agreements (SLA).
• Serve as a Subject Matter Expert on procurement-sourcing, collaborating with internal stakeholders to effectively resolve complex issues related to invoice payment triage and match exceptions.
• Develop and review reports related to procurement spend across any and all non-compensation expense categories and as needed to improve University-wide procurement operations.

Pay Range

Pay Range: The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is: $47,586.00 - $87,558.13. Compensation is determined by a number of factors including, but not limited to, the candidate's individual qualifications, experience, education, skills, and certifications, as well as the University's business needs and external factors.

EEO Statement

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Benefits

• Medical, dental, vision, disability and life insurance
• Retirement savings
• Tuition assistance
• Work-life balance benefits
• Employee discounts
• Array of voluntary insurance options

Benefits: Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.

We're a leading research university with a heart. Founded in the decade that the U.S. Constitution was signed, we're the nation’s oldest Catholic and Jesuit university. Today we're a forward-looking, diverse community devoted to social justice, restless inquiry and respect for each person’s individual needs and talents. Grounded in our Jesuit, Catholic identity, the Spirit of Georgetown undergirds everything we do.