Procurement Analyst

Lantern Community Services Inc; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

A nonprofit organization in New York seeks a Procurement Analyst to ensure timely and compliant purchasing of goods and services. The role involves managing purchase orders and invoices while liaising with various teams to support operations. Candidates should have a Bachelor’s degree, strong organizational skills, and experience in procurement or supply chain. The position is full-time and based in Manhattan, requiring occasional site visits. Join a mission-driven team making a difference in the community.

Qualifications

• Experience in procurement, supply chain or logistics.
• Knowledge of purchasing processes and vendor management.
• Familiarity with financial systems and invoice documentation.

Responsibilities

• Ensure timely and compliant purchasing of goods and services.
• Manage purchase orders, invoices, and vendor coordination.
• Assist in IT and telecommunications procurement.

Skills

Organizational skills

Analytical skills

Time-management skills

Attention to detail

Proficiency in Microsoft Office

Education

Bachelor’s degree or equivalent experience

Tools

Tipalti

Microsoft Word

Microsoft Excel

Job description

Classification: Exempt

Reports to: Vice President of Procurement

Location: Manhattan, NY – Corporate Office (with periodic site visits)

Status & Hours: Full-time, onsite. Hours may vary based on program operations and event needs.

Who We Are: Lantern Community Services helps New Yorkers impacted by homelessness move from surviving to thriving by pairing safe, supportive housing with wraparound services that build lasting stability and independence. If you believe a steady home can be the start of everything else, you’ll fit right in with our mission-first team. Lantern was also recognized as a Top 2025 Workplace by City & State New York - a great place to do meaningful work with people who care!

Where You Will Work: This role is based primarily at Lantern’s headquarters in Manhattan and supports multiple program sites. Occasional local travel may be required to support off-site or community-based events.

About The Role

The Procurement Analyst supports Lantern Community Services’ procurement operations. This role ensures the timely, compliant, and cost-effective purchasing of goods and services that support shelter operations, housing stability programs, and administrative functions. The Procurement Analyst works closely with Program, Site Operations, Finance/Procurement, and vendors to manage purchase orders, invoices, vendor coordination, and procurement compliance in alignment with organizational and funder requirements.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Procurement & Operations Support

• Support daily procurement activities using the LCS Purchase Order (PO) systems and related tools.
• Assist staff with ordering furniture, supplies, food-related items, maintenance materials, and operational equipment.
• Review, route, and track invoices to ensure accuracy, proper documentation, and policy compliance.
• Ensure procurement activities comply with internal policies, government regulations, contracts, and funder guidelines.
• Allocate expenses accurately to appropriate programs, sites, and cost centers.
• Serve as a liaison between Program, Site Operations, and Finance/Procurement teams.
• Assist with furniture procurement and site-related projects, including vendor quotes and coordination.
• Monitor pricing and vendor options for commonly used programs and shelter items.

Financial & Systems Support

• Create and manage Purchase Orders, including credit card-related POs.
• Process invoices from the Accounts Payable inbox and enter data into the PO system.
• Code invoices accurately in Tipalti or other financial systems.
• Maintain complete documentation for audits and funder reviews.

Technology & Telecommunications

• Assist with the procurement of IT and telecommunications services and equipment.
• Support ordering and invoice oversight for phones, internet, Wi-Fi, VoIP, software licenses, and related services.
• Assist with IT-related projects, including vendor research, pricing, and delivery coordination.

Additional Duties

• Support oversight of copier and printer contracts.
• Assist with ordering and inventory for office and shelter supplies, including pantry items.
• Prepare and process recurring and non-recurring invoices.
• Support procurement policy improvements and special projects.
• Provide procurement support to the Executive Team as needed.

Required Education and Experience

• Bachelor’s degree preferred, or equivalent combination of education and multiple years of relevant experience.
• Experience in procurement, supply chain, logistics, or purchasing functions.
• Knowledge of purchasing processes, invoicing, contracts, and vendor management.
• Proficiency in Microsoft Office, including Word, Excel, and Outlook.
• Strong organizational, analytical, and time‑management skills.
• High attention to detail and the ability to manage multiple priorities in a fast‑paced environment.

Preferred Experience

• Experience working in nonprofit, supportive housing, shelter, or human services environments.
• Familiarity with financial systems such as Tipalti or similar accounts payable platforms.
• Experience supporting audits or funder reviews.

Work Environment: This position operates primarily in an office setting, with occasional visits to supportive housing and shelter sites. The role supports programs serving individuals who may experience homelessness, mental illness, substance use, disability, HIV/AIDS, and other chronic illnesses.

Physical Demands: While performing the duties of this job, the employee may be required to stand, walk, climb stairs, and lift or move up to 10 pounds occasionally.

Note: Lantern Community Services provides equal employment opportunities to all employees and applicants for employment. Lantern Community Services (Lantern) values the diversity of all our clients, staff, Board of Directors, and partners. By bringing diverse individuals and viewpoints together, we create more vibrant, healthy, and just communities.