Procurement Analyst

Guidesoft, Inc.; Indianapolis (IN); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Knowledge Services in Indianapolis is seeking a Procurement Analyst for a 12-month contract with the Indiana Public Retirement System (INPRS). The role covers end-to-end procurement operations, vendor management, and contract administration to drive compliant, cost-effective sourcing.

The position requires 3–5 years in procurement, strong analytical skills, and excellent communication. It starts onsite, transitions to hybrid work with three days in the office and two remote, and follows standard

Qualifications

• Bachelor’s degree in Business, Accounting, Finance, or related field.
• 3–5 years of procurement, vendor management, or contract administration experience.
• Experience with governmental procurement laws, policies, and procedures.
• Experience with vendor management procedures, templates, and systems.
• Experience with accounting and auditing standards.
• Ability to prepare procurement documents and interpret contract language.
• Strong problem solving, analytical, and research skills.
• Excellent written and verbal communication.
• Ability to prioritize, multitask, and meet deadlines.
• High attention to detail; proficiency in Excel and Word.
• Experience with enterprise accounting systems.
• Ability to work independently with minimal supervision.

Responsibilities

• Receive and review incoming requisitions and maintain procurement system data.
• Partner with Finance to ensure proper payment of invoices.
• Assist in planning and executing purchases of goods and services.
• Support RFIs, RFPs, negotiated bids, and drafting procurement documents.
• Contribute to sourcing strategies and Statements of Work.
• Maintain and analyze vendor population and coordinate updates.
• Support vendor onboarding and compliance activities.
• Maintain schedules and improve the vendor management program.
• Maintain vendor and contract management software.
• Track contract expirations and facilitate renewals.
• Coordinate with Legal and Procurement for appropriate contract content.
• Prepare data for auditors and support inquiries.
• Create ad hoc and complex tracking reports.
• Support Strategic Initiatives and related projects.
• Maintain relationships with Business Owners, Finance, Legal, and vendors, from a procurement perspective.
• Represent INPRS professionally with strong customer service.
• Manage office supply purchases, ordering, receiving, and recordkeeping.

Skills

Analytical skills

Communication skills

Time management

Detail oriented

Excel proficiency

Word proficiency

Independent work

Education

Bachelor’s degree in Business, Accounting, Finance, or related field

Tools

Procurement software

Enterprise accounting systems

Job description

Knowledge Services is currently seeking a Procurement Analyst for a 12-month contract (potential for contract to hire) with the State of Indiana Public Retirement System INPRS.

Work Location:

100% onsite in Downtown Indianapolis training, then hybrid schedule with three days in the office and two days remote.

Work Hours:

Monday-Friday 8AM-4PM

Procurement Analyst Overview

• This role combines end-to end procurement operations with vendor lifecycle oversight to ensure INPRS procures goods and services efficiently and compliantly while maintaining strong vendor performance and risk controls.

Procurement Operations & Sourcing:

• Receive and review incoming requisitions and maintain procurement system data.
• Partner with Finance to ensure proper payment of invoices.
• Assist in planning and executing purchases of goods and services.
• Support RFIs, RFPs, negotiated bids, and drafting procurement documents.
• Contribute to sourcing strategies and Statements of Work.
• Maintain and analyze vendor population and coordinate updates.
• Support vendor onboarding and compliance activities.
• Maintain schedules and improve the vendor management program.

Contract Management & Systems:

• Maintain vendor and contract management software.
• Track contract expirations and facilitate renewals.
• Coordinate with Legal and Procurement for appropriate contract content.

Reporting, Audit & Analytics:

• Prepare data for auditors and support inquiries.
• Create ad hoc and complex tracking reports.
• Support Strategic Initiatives and related projects.

Stakeholder & Vendor Relationships:

• Maintain relationships with Business Owners, Finance, Legal, and vendors, from a procurement perspective.
• Represent INPRS professionally with strong customer service.

Operational Support:

• Manage office supply purchases, ordering, receiving, and recordkeeping.

Procurement Analyst Qualifications include:

• Bachelor’s degree in Business, Accounting, Finance, or related field.
• 3–5 years of procurement, vendor management, or contract administration experience.
• Experience with governmental procurement laws, policies, and procedures.
• Experience with vendor management procedures, templates, and systems.
• Experience with accounting and auditing standards.
• Ability to prepare procurement documents and interpret contract language.
• Strong problem solving, analytical, and research skills.
• Excellent written and verbal communication.
• Ability to prioritize, multitask, and meet deadlines.
• High attention to detail; proficiency in Excel and Word.
• Experience with enterprise accounting systems.
• Ability to work independently with minimal supervision.