Procurement Analyst

Indiana Public Retirement System; Indianapolis (IN); On-site; USD 68,000 - 90,000; Full time

Job summary

Indiana Public Retirement System (INPRS) seeks a procurement professional to optimize end-to-end procurement operations and vendor lifecycle oversight. You will ensure compliant purchases, support RFPs and negotiations, and maintain robust vendor performance and risk controls.

Collaborating with Finance, Legal, and Business Owners, you will manage requisitions, onboarding, and contract content while driving efficiency in sourcing strategies and reporting for audits and strategic initiatives.

Qualifications

• Bachelor’s degree in Business, Accounting, Finance, or related field.
• 3–5 years of procurement, vendor management, or contract administration experience.
• Knowledge of governmental procurement laws, policies, and procedures.

Responsibilities

• Receive and review incoming requisitions and maintain procurement system data.
• Plan and execute purchases of goods and services.
• Support RFIs, RFPs, negotiated bids, and drafting procurement documents.
• Contribute to sourcing strategies and Statements of Work.
• Maintain and analyze vendor population and coordinate updates.
• Support vendor onboarding and compliance activities.
• Maintain schedules and improve the vendor management program.
• Track contract expirations and facilitate renewals.
• Coordinate with Legal and Procurement for appropriate contract content.
• Prepare data for auditors and support inquiries.
• Create ad hoc and complex tracking reports.
• Maintain relationships with Business Owners, Finance, Legal, and vendors from a procurement perspective.

Skills

Problem solving

Analytical skills

Written communication

Verbal communication

Prioritization

Multitasking

Deadline-oriented

Independent work

Education

Bachelor’s degree in Business, Accounting, Finance, or related field

Tools

Excel

Word

Enterprise accounting systems

Job description

Indiana Public Retirement System (INPRS’) is among the largest 100 pension systems in the United States. INPRS serves the needs of approximately 500,000 members and retirees representing approximately 1,300 employers, including public universities, school corporations, public safety, municipalities and state agencies. The Indiana Public Retirement System is a public pension fund who manages approximately over $54 billion in assets, making it one of the largest in the United States. We are located in the heart of the city, in downtown Indianapolis, near the circle & across the street from our monumental state house. This position will require Indiana state residency. If you are out of state, you must be willing to relocate at your own expense. This position is not eligible for H-1B or any other kind of temporary or permanent sponsorship for work authorization by the Indiana Public Retirement System. Therefore, if you will require sponsorship from us for work authorization now or in the future, we cannot consider your application at this time.

Why Join:

INPRS’ believes that people are the foundation of our success. It takes people with different backgrounds, ideas, and strengths to be successful. Balance in life is important. We strive to have a flexible and supportive environment while not sacrificing service to our members. We pride ourselves by modeling a collaborative, diverse and inclusive environment for our employees. Our mission. “As fiduciaries, educate stakeholders, collect necessary contributions, and prudently manage member assets to deliver promised defined benefit and defined contribution benefits and services”.

Your Impact:

This role combines end-to‑end procurement operations with vendor lifecycle oversight to ensure INPRS procures goods and services efficiently and compliantly while maintaining strong vendor performance and risk controls.

Procurement Operations & Sourcing:

• Receive and review incoming requisitions and maintain procurement system data.
• Partner with Finance to ensure proper payment of invoices.
• Assist in planning and executing purchases of goods and services.
• Support RFIs, RFPs, negotiated bids, and drafting procurement documents.
• Contribute to sourcing strategies and Statements of Work.
• Maintain and analyze vendor population and coordinate updates.
• Support vendor onboarding and compliance activities.
• Maintain schedules and improve the vendor management program.

Contract Management & Systems:

• Maintain vendor and contract management software.
• Track contract expirations and facilitate renewals.
• Coordinate with Legal and Procurement for appropriate contract content.

Reporting, Audit & Analytics:

• Prepare data for auditors and support inquiries.
• Create ad hoc and complex tracking reports.
• Support Strategic Initiatives and related projects.

Stakeholder & Vendor Relationships:

• Maintain relationships with Business Owners, Finance, Legal, and vendors, from a procurement perspective.
• Represent INPRS professionally with strong customer service.

Operational Support:

• Manage office supply purchases, ordering, receiving, and recordkeeping.

Job Requirements

Knowledge & Expertise:

• Governmental procurement laws, policies, and procedures.
• Vendor management procedures, templates, and systems.
• Accounting and auditing standards.
• Ability to prepare procurement documents and interpret contract language.

Skills & Abilities:

• Strong problem‑solving, analytical, and research skills.
• Excellent written and verbal communication.
• Ability to prioritize, multitask, and meet deadlines.
• High attention to detail; proficiency in Excel and Word.
• Experience with enterprise accounting systems.
• Ability to work independently with minimal supervision.

Experience and Qualifications:

• Bachelor’s degree in Business, Accounting, Finance, or related field.
• 3–5 years of procurement, vendor management, or contract administration experience.

• Competitive compensation
• Health savings account with employer contribution
• Prescription coverage
• Employer funded retirement plan (pension plan)
• Deferred compensation plan (employer and/or employee contribution plan)
• Flexible spending account
• Work/life balance (37.5 hours weekly)
• 12 paid holidays; 14 during election year
• Paid leave (personal, sick, vacation)
• Professional credential reimbursement
• Group life insurance
• Employer-paid downtown parking

The Indiana Public Retirement System (INPRS) is an Equal Opportunity Employer and is committed to recruit, select, develop, and promote employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.

Indiana Public Retirement System has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.