Procurement Analyst

Knowledge Services; Indianapolis (IN); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Knowledge Services is seeking a Procurement Analyst for a 12-month contract with INPRS, onsite in Downtown Indianapolis, then hybrid with three days in the office and two remote.

The role combines end-to-end procurement operations with vendor lifecycle oversight, ensuring compliant, timely purchases and strong vendor performance.

You'll collaborate with Finance, Legal, and business owners, manage RFIs/RFPs, and support reporting and audits.

Qualifications

• 3–5 years of procurement, vendor management, or contract administration experience.
• Experience with governmental procurement laws, policies, and procedures.
• Experience with vendor management procedures, templates, and systems.
• Experience with accounting and auditing standards.
• Ability to prepare procurement documents and interpret contract language.
• Strong problem solving, analytical, and research skills.
• Excellent written and verbal communication.
• Ability to prioritize, multitask, and meet deadlines.
• High attention to detail; proficiency in Excel and Word.
• Experience with enterprise accounting systems.
• Ability to work independently with minimal supervision.

Responsibilities

• Receive and review incoming requisitions and maintain procurement system data.
• Partner with Finance to ensure proper payment of invoices.
• Assist in planning and executing purchases of goods and services.
• Support RFIs, RFPs, negotiated bids, and drafting procurement documents.
• Contribute to sourcing strategies and Statements of Work.
• Maintain and analyze vendor population and coordinate updates.
• Support vendor onboarding and compliance activities.
• Maintain schedules and improve the vendor management program.
• Maintain vendor and contract management software.
• Track contract expirations and facilitate renewals.
• Maintain contract files.
• Coordinate with Legal and Procurement for appropriate contract content.
• Prepare data for auditors and support inquiries.
• Create ad hoc and complex tracking reports.
• Support Strategic Initiatives and related projects.
• Maintain relationships with Business Owners, Finance, Legal, and vendors, from a procurement perspective.
• Represent INPRS professionally with strong customer service.
• Manage office supply purchases, ordering, receiving, and recordkeeping.

Skills

Procurement experience

Vendor management

Analytical skills

Communication skills

Time management

Excel and Word

Independent work

Education

Bachelor's degree in Business, Accounting, Finance, or related field

Tools

Procurement system

Vendor management system

Accounting systems

Job description

Overview

Knowledge Services is currently seeking a Procurement Analyst for a 12-month contract (potential for contract to hire) with the State of Indiana Public Retirement System INPRS.

Work Location: 100% onsite in Downtown Indianapolis training, then hybrid schedule with three days in the office and two days remote.

Work Hours: Monday-Friday 8AM-4PM

Responsibilities

Procurement Analyst Overview This role combines end-to end procurement operations with vendor lifecycle oversight to ensure INPRS procures goods and services efficiently and compliantly while maintaining strong vendor performance and risk controls.

Procurement Operations & Sourcing:

• Receive and review incoming requisitions and maintain procurement system data.
• Partner with Finance to ensure proper payment of invoices.
• Assist in planning and executing purchases of goods and services.
• Support RFIs, RFPs, negotiated bids, and drafting procurement documents.
• Contribute to sourcing strategies and Statements of Work.

Vendor Lifecycle Oversight & Compliance:

• Maintain and analyze vendor population and coordinate updates.
• Support vendor onboarding and compliance activities.
• Maintain schedules and improve the vendor management program.

Contract Management & Systems:

• Maintain vendor and contract management software.
• Track contract expirations and facilitate renewals.
• Maintain contract files.
• Coordinate with Legal and Procurement for appropriate contract content.

Reporting, Audit & Analytics:

• Prepare data for auditors and support inquiries.
• Create ad hoc and complex tracking reports.
• Support Strategic Initiatives and related projects.

Stakeholder & Vendor Relationships:

• Maintain relationships with Business Owners, Finance, Legal, and vendors, from a procurement perspective.
• Represent INPRS professionally with strong customer service.

Operational Support:

• Manage office supply purchases, ordering, receiving, and recordkeeping.

Qualifications

• Bachelor’s degree in Business, Accounting, Finance, or related field.
• 3–5 years of procurement, vendor management, or contract administration experience.
• Experience with governmental procurement laws, policies, and procedures.
• Experience with vendor management procedures, templates, and systems.
• Experience with accounting and auditing standards.
• Ability to prepare procurement documents and interpret contract language.
• Strong problem solving, analytical, and research skills.
• Excellent written and verbal communication.
• Ability to prioritize, multitask, and meet deadlines.
• High attention to detail; proficiency in Excel and Word.
• Experience with enterprise accounting systems.
• Ability to work independently with minimal supervision.

Knowledge Services is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the application or hiring process, please contact [e-mail].

Knowledge Services is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Knowledge Services does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws. People with disabilities, veterans, and military families are encouraged to apply.

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