Procurement Analyst

Phaxis; Charlotte (NC); Hybrid; USD 70,000 - 80,000; Full time

Job summary

Phaxis in Charlotte, NC is seeking a Procurement Analyst to join a healthcare organization. The role focuses on hands-on purchasing, including purchase orders, vendor coordination, pricing, receiving, and invoice reconciliation.

You will collaborate with Finance, Accounts Payable, Operations, and practice administrators across multiple locations to support cost-saving initiatives and strategic sourcing. Ideal candidates have a bachelor’s degree, 2+ years in procurement, and strong Excel skills,

Qualifications

• Bachelor’s degree required in a related field.
• 2+ years of procurement, purchasing, supply chain, or finance experience.
• Healthcare purchasing experience highly valued.
• Experience with PO creation, vendor management, receiving, and invoice reconciliation.
• Strong Excel skills including PivotTables and VLOOKUP/XLOOKUP.

Responsibilities

• Manage day-to-day purchasing activities including POs and reconciliation.
• Coordinate with admins and operations across locations to understand needs.
• Communicate with vendors on pricing, orders, deliveries, and issues.
• Review activity for accuracy, compliance, and value.
• Support vendor selection, onboarding, and performance tracking.
• Identify pricing improvements through vendor relationships and group purchasing.
• Maintain vendor records, contracts, and pricing information.
• Monitor contract renewals and purchasing terms.
• Collaborate with Accounts Payable/Finance to resolve discrepancies.
• Analyze purchasing trends to identify shortages and inefficiencies.
• Help develop standardized procurement procedures.
• Assist with procurement-system maintenance and user onboarding.
• Suggest process improvements and implement effective solutions.
• Maintain confidentiality of vendor pricing and contracts.

Skills

Vendor management

Analytical skills

Organizational skills

Communication skills

Multi-location coordination

Education

Bachelor’s degree

Tools

Excel PivotTables

VLOOKUP/XLOOKUP

ERP systems

Job description

Procurement Analyst HealthcareNo Corp to Corp

Location: Charlotte, NC - SouthPark Area
Schedule: Full-Time | Hybrid
Salary: $70,000-$80,000
Employment Type: Direct Hire
Hours: Monday-Friday | 8:00 AM-5:00 PM

Position Overview

We are seeking a motivated and detail-oriented Procurement Analyst to join a growing, multi-location healthcare organization in Charlotte, NC.

This position will initially focus on hands-on purchasing activities, including purchase orders, vendor coordination, pricing, purchasing documentation, receiving, and invoice reconciliation. The Procurement Analyst will also have the opportunity to contribute to cost-saving initiatives, vendor negotiations, process improvements, and strategic sourcing efforts.

The Procurement Analyst will work closely with Finance, Accounts Payable, Operations, Compliance, practice administrators, and vendors across multiple clinical locations.

Key Responsibilities

• Manage day-to-day purchasing activities, including creating, reviewing, tracking, and reconciling purchase orders
• Work closely with practice administrators and Operations to understand purchasing needs across multiple locations
• Coordinate with vendors regarding pricing, quotes, orders, deliveries, discrepancies, and service concerns
• Review purchasing activity and vendor information for accuracy, compliance, and overall value
• Support vendor selection, negotiations, onboarding, and performance monitoring
• Identify opportunities to improve pricing through vendor relationships and group purchasing agreements
• Maintain accurate vendor records, contracts, pricing information, and purchasing documentation
• Track contract renewals, pricing changes, and important purchasing terms
• Partner with Accounts Payable and Finance to investigate and resolve invoice and purchasing discrepancies
• Monitor purchasing and inventory trends to identify shortages, excess spending, and inefficiencies
• Assist with developing, documenting, and standardizing procurement procedures across the organization
• Support purchasing-system maintenance, including adding users and assisting internal teams
• Identify areas for process improvement and recommend solutions when existing procedures are not working effectively
• Maintain confidentiality of vendor pricing, contracts, and financial information

Qualifications

• Bachelor’s degree required in Business Administration, Supply Chain Management, Finance, Accounting, or a related field
• 2+ years of experience in procurement, purchasing, supply chain, finance, or a related role preferred
• Experience supporting a multi-location organization strongly preferred
• Healthcare purchasing experience highly valued
• Experience with purchase orders, vendor management, receiving, and invoice reconciliation
• Strong Microsoft Excel skills, including PivotTables and VLOOKUP/XLOOKUP
• Familiarity with procurement, inventory, ERP, or accounting systems preferred
• Strong analytical skills with the ability to recognize discrepancies and identify opportunities for improvement
• Excellent organizational and prioritization skills
• Strong written, verbal, and interpersonal communication skills

Ideal Candidate

The ideal candidate is approachable, adaptable, detail-oriented, organized, and responsive. This individual should be comfortable working with employees and leadership at all levels while confidently reinforcing purchasing procedures.

Successful candidates will:

• Remain calm and organized in a fast-paced environment
• Demonstrate initiative and a strong sense of urgency
• Effectively manage multiple priorities
• Communicate professionally with vendors, practice administrators, and internal departments
• Handle purchasing concerns and conflicts professionally
• Be comfortable asking questions and seeking assistance when appropriate
• Be collaborative, open-minded, and willing to improve existing processes
• Work independently while remaining connected to the larger team

Hybrid Schedule

This position is based in the SouthPark area of Charlotte, NC.

Monday: Remote
Tuesday-Thursday: In Office
Friday: Remote

The typical schedule is Monday through Friday, 8:00 AM-5:00 PM, with some flexibility. Minimal travel between local practice locations may be required.