Procurement Agent I, II, or III

City of Palm Bay; Palm Bay (FL); On-site; USD 52,000 - 67,000; Full time

Job summary

The City of Palm Bay is seeking qualified individuals for Procurement Agent I, II, or III to support governmental purchasing activities in a multi-level recruitment process. The current vacancy is for Procurement Agent III, with consideration for Agent II or I based on qualifications.

Agent I starts at $52,273 annual, Agent II at $57,631, and Agent III at $66,715, with full-time, on-site responsibilities and a focus on competitive procurement, contract administration, and compliance with

Qualifications

• Associate degree in Business Administration or Public Administration (or related field) plus 1 year government purchasing experience.
• High School Diploma or GED plus 5 years government purchasing experience.
• Valid Florida Driver's License with acceptable driving record.
• For Agent II: 2 years as Procurement Agent I; or Associate degree plus 3 years public procurement experience; Bachelor's preferred.
• Buyer level or above certification preferred; certification within 2 years for Agent III.

Responsibilities

• Procures diversified commodities or services on competitive basis under supervisor guidance.
• Issues competitive solicitations, reviews submittals, and prepares purchase orders.
• Coordinates between departments and vendors to fulfill contracts and ensure compliance.
• Acts as Purchasing-Card Program Coordinator and back-up to the Procurement Support Services Coordinator.
• Performs duties for Agent II and III as assigned, including complex procurements and contract administration.

Education

Bachelor's degree

Associate degree

High School Diploma or GED

Job description

THE CITY OF PALM BAY IS CONDUCTING A MULTI-LEVEL RECRUITMENT FOR PROCUREMENT AGENT I, II, OR III

PLEASE NOTE: The intent is to fill the current vacancy as a Procurement Agent III. Applicants with qualifications for Procurement Agent II or I may be considered.

Procurement Agent I ($52,273 annual)

• An Associate degree from an accredited college or university in Business Administration, Public Administration, or related field, plus one (1) year of experience related to the governmental purchasing function. OR
• A High School Diploma or GED plus five (5) years of experience related to the governmental purchasing function.
• All candidates must possess a valid Florida’s Driver’s License and have and maintain an acceptable driving record.

Procurement Agent II ($57,631 annual)

• Internal Procurement Applicants: A minimum of two (2) years of experience as a Procurement Agent I with the City of Palm Bay.
• External and/or Internal City Applicants: An Associate degree from an accredited college or university, in Business Administration, Public Administration or related field, plus a minimum of three (3) years of verifiable progressive public procurement experience. Bachelor’s degree preferred.
• All Applicants: Thorough knowledge of procurement for various commodities and services utilized by government agencies is required. Must have knowledge of rules and regulations regarding procurement and expenditure of federal, state and local funds. Must possess a valid Florida’s Driver’s License and have and maintain an acceptable driving record.
• Preferred Certification: Buyer level or above certification in purchasing from a nationally recognized purchasing association is preferred.

Procurement Agent III ($66,715 annual)

• A Bachelor's degree, from an accredited college or university, in Business Administration, Public Administration or related field, plus a minimum of five (5) years of progressive public procurement experience. An Associate degree from an accredited college or university in Business Administration, Public Administration or related field plus seven (7) years of progressive public procurement experience will also be considered.
• Must have a minimum of three (3) years of verifiable experience with soliciting and contracting complex procurements, to include but not limited to: construction services (capital improvement projects, both horizontal and vertical construction), professional consultant services to include architect and engineering services and grant-funded projects, including federally funded commodities and services. Must be well versed in complex solicitation types, to included IFB/ITB, RFP, RFQ and Design-Build. Thorough knowledge of all other types of procurement for various commodities and services utilized by government agencies is also required. Must have knowledge of rules and regulations regarding procurement and expenditure of federal, state and local grant funds. Must possess a valid Florida’s Driver’s License and have and maintain an acceptable driving record.
• Buyer level or above certification in purchasing from a nationally recognized purchasing association is required within two (2) years of hire.

Code 1: Essential Employees may be required to work during an undeclared emergency and/or declared emergency. On an incident by incident basis, the employee's Department Head will make the determination as to who will be required to work.

Procurement Agent I (Responsibilities)

• Under direction from the Procurement Manager, responsible for work involving the procurement of diversified commodities or services on a competitive basis. Works within the appropriate guidelines set forth in State and Local laws and ordinances, department policies and procedures.
• Responsible to acquire services, supplies and goods as necessary for end-user departments at a competitive price in a time-efficient manner.
• Position is responsible for issuance of competitive solicitation, submittal review and analysis; and purchase of supplies, equipment and services; review of methods of acquisition, and preparation of purchase orders and related documentation.
• Performs related work as directed.
• Acts as the City’s Purchasing-Card Program Coordinator.
• Acts as the primary back-up to the Procurement Support Services Coordinator in their absence.
• May perform the duties of the Procurement Agent II in their absence.

Procurement Agent II (Responsibilities)

• Under direction from the Procurement Manager, performs traditional procurement work and related functions of the procurement activities for the City.
• Prepares, reviews, and evaluates technical specifications; reviews competitive solicitation replies and proposal submittals for contracts.
• This position is responsible for all aspects of purchasing of equipment, supplies and services to be conducted in accordance with applicable federal, state and local laws, ordinance, rules and regulations.
• Coordinates the work of various departments and is the liaison between the vendor and user agencies to implement fulfillment of contracts and preparation of purchase orders and related documentation.
• Acts as the City’s Surplus Property Coordinator.
• Serves as the Procurement Agent III in their absence.

Procurement Agent III (Responsibilities)

• Under general supervision by the Procurement Manager, performs professional work of advanced difficulty in the technical and administrative functions of the procurement activities of the City, including procurement and contract administration.
• Prepares, reviews, and evaluates complex technical specifications; reviews competitive solicitation replies and proposal submittals for contracts with a focus on construction, CIP projects and professional consultant services that are to be conducted in accordance with applicable federal, state and local laws, ordinance, rules and regulations.
• Reviews for conformity to contract requirements and determines acceptability.
• Assists in the negotiation of contracts and amendments with contractors/consultants.
• Coordinates the work of various departments and is the liaison between the vendor and user agencies to implement fulfillment of contracts.
• Serves as the Procurement Manager in their absence.