PROCUREMENT AGENT I

Henry County Government; McDonough (GA); On-site; USD 38,000 - 52,000; Full time

Job summary

Henry County Government is seeking an entry-level Procurement Agent to begin learning all facets of county purchasing. You will process requisitions, solicit quotes, and prepare purchase orders, under supervision to ensure compliance with local, state, and federal rules.

The ideal candidate has a high school diploma and one year in procurement or related field; a Georgia driver’s license is required and training will be completed. Strong computer and communication skills are essential.

Qualifications

• High School diploma or equivalent with 1 year of related procurement experience.
• Knowledge of local government operations, purchasing programs, policies and procedures.
• Ability to work flexible hours including evenings.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Process purchase requisitions and prepare purchase orders.
• Assist informal bid process by obtaining and evaluating quotes.
• Ensure vendors meet federal employment verification requirements and maintain documentation.
• Assist in administering contracts; review change orders and bid specifications.
• Maintain records and prepare department reports.
• Coordinate with supervisor, staff, vendors and contractors to review status and resolve issues.
• Perform other related duties as assigned.

Skills

Effective communication

Multi-tasking

Teamwork

Flexible hours

Education

High School diploma or equivalent with 1 year related procurement experience

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

The purpose of this position is to procure goods and services for the County in accordance with local, state, and federal procurement rules and regulations. This is the entry-level position in the Procurement Agent series. Incumbents perform routine purchasing activities and work toward learning all facets of department operations.

• Processes purchase requisitions; receives purchase requisitions from County departments; reviews requisitions for accuracy and completeness; determines appropriate method of procurement; confers with vendors regarding pricing, availability, and delivery of goods and services; and prepares, submits, scans, and enters associated purchase orders.
• Assists staff in administering informal bid process for defined equipment, supplies, materials, and services; obtains competitive quotes from appropriate suppliers and vendors; analyzes, evaluates, and tabulates quotes; and makes recommendations or selects vendors within defined limits.
• Ensures vendors are in compliance with federal employment verification processes and documentation; requests and reviews required documentation from vendors; enters information and maintains documentation; and prepares related regulatory reports.
• Assists staff in administering contracts and agreements; ensures awarded vendor complies with bid specifications, such as pricing, delivery schedule, warranty, packaging, etc.; reviews change orders, negotiations, disputes, and discrepancy resolutions; and utilizes standard County terms and conditions, terminology, documentation, and administrative purchase order procedures.
• Processes a variety of documentation associated with department/division operations, within designated timeframes, and per established procedures; receives and reviews various documentation; reviews, completes, processes, forwards, or retains as appropriate; prepares or completes various forms, reports, correspondence, and other documentation; compiles data for further processing or for use in preparation of department reports; and maintains computerized and/or hardcopy records.
• Operates a personal computer to enter, retrieve, review, or modify data, utilizing word processing, spreadsheet, database, Internet, e‑mail, or other software; and operates general office or other equipment as necessary to complete essential functions.
• Communicates with supervisor, other County employees, vendors, service contractors, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
• Performs other related duties as assigned.

Education and Experience:

Requires a High School diploma or equivalent and one (1) year of related experience in procurement or related field, or equivalent combination of education and experience.

Licenses or Certifications:

Must possess and maintain a valid Georgia driver’s license. Must be able to successfully complete required purchasing training.

Special Requirements:

None.

Knowledge, Skills and Abilities:

• Knowledge of local government operations, purchasing related programs, policies and plans, and modern office practices and procedures.
• Knowledge of Microsoft Word, Excel, PowerPoint, and other similar programs.
• Skill in the use of computers and software applications related to the essential functions of the job.
• Skill in effective communication, both verbally and in writing.
• Ability to meet and deal with employees and the public in an effective and courteous manner.
• Ability to get along with others, and work effectively with the public and co-workers.
• Ability to work flexible hours, including evening meetings.
• Ability to multi-task and work within deadlines.
• Ability to deal with confidential and sensitive matters.
• Ability to work with and process payments for accounts within the budget and department.
• Ability to use computers for data entry, word processing, and accounting purposes.
• Ability to operate a copying machine.

PHYSICAL DEMANDS

The work is sedentary work which requires exerting up to 20 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Requires mental acuity including the ability to make rational decisions through sound logic and deductive processes, the ability to express ideas by means of the spoken word and have close visual acuity.

WORK ENVIRONMENT

Work is performed in a relatively safe, and secure work environment.

Henry County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities to perform the primary job functions described in this job description. Henry County encourages both prospective and current employees to discuss potential accommodations with the employer. Henry County will comply with all applicable federal regulations and Henry County's insurance requirements governing workplace anti-drug and alcohol programs. Henry County employees shall be subject to the provisions of the Drug-Free Workplace Act of 1988.