Procurement Agent 1 - Herbert Wertheim College of Medicine

Florida International University; Miami (FL); On-site; USD 40,000 - 44,000; Full time

Job summary

Florida International University seeks a Procurement Agent 1 in the Herbert Wertheim College of Medicine to serve as the primary vendor contact, handling invoices and purchase orders, and supporting purchasing and accounts payable processes.

The role requires navigating state laws and university policies, ensuring timely payments, and assisting with contract reviews and supplier documentation. A strong focus on accuracy and compliance underpins daily responsibilities.

Qualifications

• High school diploma or equivalent (or Bachelor’s with related experience) may satisfy the role.
• Experience with purchasing processes and accounts payable is preferred.

Responsibilities

• Serve as the primary contact for HWCOM vendors and process invoices and purchase orders.
• Assist with documentation for purchasing and accounts payable processes.
• Monitor HWCOM finances and ensure timely invoice payments and expense tracking.
• Prepare and process purchase orders and change orders.
• Procure goods and services in accordance with State law and University policies.
• Assist with contract review to ensure compliance with laws and policies.

Education

High school diploma or equivalent

Bachelor's degree

Job description

About FIU

Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university.

Job Summary

The Herbert Wertheim College of Medicine is currently seeking a Procurement Agent 1 to join our team of professionals.

Duties Include

• Serves as the primary point of contact for all Herbert Wertheim College of Medicine (HWCOM) vendors. Liaises with vendors to resolves issues that may arise associated with processing invoices and purchase orders.
• Assists with the preparation, review, distribution, and maintenance of documentation related to various financial operations processes such as purchasing and accounts payable.
• Assists with monitoring and maintaining the HWCOM finances; makes sure invoices are paid on time using various payment methods. Assists with systemically entering, tracking and processing expenses.
• Prepares orders and processes purchase orders and change orders.
• Procures commodities and services in accordance with State law and University rules, regulations and policies.
• Assist with the contract review process to ensure compliance with University, State and local laws as needed.
• Collaborates with HWCOM units to reconcile expense transactions, maintain accurate records, verify payment records, review invoices, and record receipts.
• Serves as a University card user for departmental transactions. Adheres to University credit card policies and procedures.
• Responsible for a variety of routine internal inquiries concerning account status, researches and finds resolutions for discrepancies, and provides updates to departments.
• Assists with monthly status and closings reports.
• Performs related duties as required or assigned by supervisor. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
• Makes recommendations on purchasing actions and methods, and prepares and maintains supporting documentation. Assists with the supplier registration process as needed.

Minimum Qualifications

High school diploma or equivalent and five (5) years of related experience; OR Bachelor's degree and one (1) year of experience; OR five (5) years of experience; OR an equivalent combination of relevant education and/or experience.

Desired Qualifications

Previous experience tracking data and processing invoices preferred.

Job Category

Staff

Advertised Salary

$40,000 - $44,000

Work Schedule

Begin time: 8:30 AM

End time: 5:00 PM

Pre-Employment Requirements

Expanded Background Check

How To Claim Vet Preference

Since 1945, the Florida Legislature has made a provision to give preference in the hiring process to United States war veterans in recognition of their military, naval, or air service who meet specific conditions. The conditions are as follows:

• Veterans with a VA service-connected disability
• Spouses of veterans with permanent and total service-connected disability
• Honorably discharged veterans with wartime service.
• Unmarried widow or widower of a veteran who died as a result of a service-connected disability
• A veteran who has served in a qualifying campaign or expedition for which a campaign badge has been authorized, to include the Global War on Terrorism Expeditionary Medal.

Florida International University honors this policy and will comply with Veterans' Preference guidelines when filling staff positions. Any applicant claiming Veterans' Preference will be required to attach a DD214 with each application submitted for verification.

If there are any questions concerning Veterans' Preference, please contact Talent Acquisition & Management by calling 305-348-2500.

For additional information on Veterans' Preference, visit http://www.floridavets.org/.

Disclosures

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Notice of Non-Discrimination

FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affaitative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email [e-mail].

Reasonable Accommodation Statement

Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or [e-mail]. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.