Procurement Administrator

Renew Cannabis Co.; New York, Northern (NY, KY); Hybrid; USD 55,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401k with match

Paid time off

Job summary

Vireo Health is seeking a Procurement Administrator to support our corporate procurement team. You will process purchase orders, maintain vendor records, track deliveries, and reconcile invoices in a remote role with limited travel.

This entry-level to early-career position includes training on our ERP system and Excel-based reporting, with opportunities to grow into a Procurement Coordinator or similar role as you gain experience.

Qualifications

• High school diploma required.
• Associate’s degree preferred.
• 0-2 years of procurement, purchasing, or administrative experience.
• Proficiency in Microsoft Excel.
• ERP exposure is a plus.

Responsibilities

• Process purchase orders and maintain vendor records.
• Track deliveries and reconcile invoices.
• Assist with supplier onboarding and documentation.
• Support cross-functional teams with procurement data and reports.
• Respond to internal inquiries on order status and delivery timelines.

Skills

Excel proficiency

Attention to detail

Organizational skills

Communication skills

Education

High school diploma

Associate's degree preferred

Tools

ERP system

Job description

Who we are:

At Vireo Health, we’re not just another cannabis company—we’re a movement. Founded by physicians and driven by innovation, we blend science, technology, and passion to create top-tier cannabis products and experiences. Our team of 500+ bold creators and trailblazers are shaping the future of the industry, and we want you to be part of it. We take pride in being one of the most diverse and inclusive workplaces in cannabis, fostering a culture where everyone belongs. Through employee engagement, community events, and non-profit partnerships, we’re building more than a business—we’re building a community. As we rapidly expand nationwide, we’re looking for talented, driven, and passionate people to join us. If you’re ready to turn your passion into a career, let’s grow the future together.

What the role is about:

As a Procurement Administrator, you will provide day-to-day administrative and operational support to Vireo Health’s corporate procurement team. You’ll be responsible for accurately processing purchase orders, maintaining vendor and contract records, tracking deliveries, and supporting invoice reconciliation across the company’s procure-to-pay process, working closely with senior procurement staff, finance/accounts payable, and internal departments to ensure purchasing activity is timely, accurate, and properly documented. This is an entry-to-early-career role designed to build a strong foundation in procurement operations, with opportunities to grow into a Procurement Coordinator or similar role as skills develop. This is a remote position with occasional travel required (less than 10%) for team meetings, vendor visits, or site support; standard business hours apply, with occasional flexibility needed to accommodate vendor time zones or urgent order issues.

What impact you’ll make:

• Enter and maintain vendor contact information, W-9s, banking details, and basic contract records in the vendor database, ensuring records stay current and complete
• Monitor open purchase orders and proactively follow up with vendors on order confirmations, shipment status, and expected delivery dates
• Assist with reconciliation between purchase orders, packing slips/receipts, and vendor invoices; flag mismatches in quantity, price, or item description for resolution
• Collect and organize vendor onboarding documentation (W-9, certificates of insurance, banking/ACH forms) and route for approval prior to activating new vendors
• Maintain a well-organized digital filing system for purchase orders, contracts, vendor agreements, and correspondence, ensuring documents are easy to retrieve for audits or reviews
• Respond promptly and professionally to internal inquiries from cultivation, retail, and corporate teams regarding order status, expected delivery, or basic vendor questions
• Assist senior procurement staff with data entry, formatting, and light analysis for recurring spend and vendor performance reports
• Help track receiving discrepancies (short shipments, damaged goods, incorrect items) and route them to the appropriate team member for resolution
• Support general department administrative needs, such as scheduling vendor calls, preparing meeting materials, and maintaining shared procurement trackers
• Escalate unresolved vendor, pricing, or delivery issues to the Procurement Coordinator or department heads in a timely manner
• Work primarily within Microsoft Excel and the company’s ERP/procurement system for processing purchase orders and maintaining vendor records, with training provided on specific systems
• Roles and responsibilities may shift over time, and these duties may not cover the full scope of work

What you’ve accomplished:

• High school diploma required; Associate’s degree preferred
• 0-2 years of procurement, purchasing, or administrative experience
• Proficiency in Microsoft Excel (comfortable with basic formulas, filtering, and data entry); ERP exposure a plus but not required
• Strong attention to detail and accuracy, particularly when handling numerical data (pricing, quantities, order totals)
• Solid organizational skills with the ability to manage multiple open orders and documents at once
• Clear, professional written and verbal communication for vendor and internal team correspondence
• Ability to follow established procurement processes and procedures accurately and consistently
• Comfortable working independently in a remote environment while staying responsive to team and vendor communications

What we offer:

• Compensation: $55,000-60,000 annually depending on experience
• Medical, dental, vision, and life insurance on the first of the month after you begin employment
• Competitive additional benefits including HSA, FSA, Dependable Care, EAP services, etc.
• 11 Days of accrued PTO in addition to 2 Wellness Days & Volunteer Hours that will increase with tenure
• 401k program with an employer match after six months of employment

Why Choose Vireo?

• A Growing Industry: Work at the leading tech company in the cannabis industry and help shape the future
• Passionate Culture: Join a team that truly cares about the plant, the people, and the purpose behind what we do
• Employee Perks: Enjoy competitive pay and benefits, paid time off and employee discounts
• Making an Impact: We’re committed to education, sustainability, and giving back to the communities we serve.

Vireo Health, Inc. isan equal opportunity employer, and all qualified applicants will receive consideration for employmentwithout regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. www.vireohealth.com