Procurement & Administrative Programs Specialist

State of Louisiana; Jackson (LA); On-site; USD 42,000 - 66,000; Full time

Job summary

Eastern LA Mental Health System in Louisiana is seeking an Administrative Program Specialist A to coordinate Fiscal Department operations, maintain records, assist with budget preparation, and ensure compliance with state and federal requirements.

You will manage electronic requisition systems, support contract renewals, process invoices, and prepare reports for the Fiscal Director. This role emphasizes meticulous administrative support and adherence to civil service guidelines.

Qualifications

• Three years of experience in administrative services; OR
• Six years of full-time work experience in any field; OR
• A bachelor's degree.

Responsibilities

• Plan, coordinate, and carry out all functions related to the purchasing of goods, services, equipment, repairs and renovations for Eastern LA Mental Health System ensuring that all purchases are made according to the rules and regulations of the state of Louisiana procurement code.
• Be responsible for the management of electronic requisition systems for procurement card, purchase orders, and inventory transactions.
• Provide assistance and back up support for purchases made through LaGov and by Procurement Card.
• Be responsible for preparing and processing yearly service and maintenance contract renewals, contract amendments and new contracts.
• Be responsible for receiving, reviewing, obtaining contract monitor's approval and processing for payment monthly invoices.
• Be responsible for preparing the monthly invoice payment report, preparing the monthly facility project report, the monthly department QA data, the monthly departmental dashboard data, the Quarterly LaPas Performance Indicator data, the outstanding p-card transaction report used for projection purposes, and other reports as needed by Fiscal Director.
• Be responsible for assisting and providing backup to the Office of Risk Management Liaison by organizing casualty and property insurance, vehicle insurance and general insurance claims.
• Assists in securing coverage through the Division of Administration's Office of Risk Management (ORM).
• Assists in preparing and submitting to ORM all vehicle accident and property loss claims (both personal and agency).

Skills

Accepting Direction

Demonstrating Accountability

Following Policies and Procedures

Managing Resources

Acting Decisively

Acting with Ethics and Integrity

Adapting to Change

Championing Continuous Improvement

Education

Bachelor's degree

Tools

LaGov

Procurement Card system

Electronic requisition systems

Job description

Eastern LA Mental Health System in Louisiana is seeking an Administrative Program Specialist A to coordinate Fiscal Department operations, maintain records, assist with budget preparation, and ensure compliance with state and federal requirements.

You will manage electronic requisition systems, support contract renewals, process invoices, and prepare reports for the Fiscal Director. This role emphasizes meticulous administrative support and adherence to civil service guidelines.