Procurement Admin & Contracts Specialist

Gannett Fleming; Miami (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Hybrid/in‑office environment

Wellness programs and insurance

Tuition reimbursement

Job summary

GFT seeks an Administrative Assistant - Procurement Support to join our PortMiami team in an in‑office role. You will assist with procurement documents, contract administration, PSAs, and work orders to keep projects on track and compliant with procedures.

Ideally you have 3+ years in procurement or project support, strong organizational skills, and proficiency with MS Office. You will collaborate with staff, consultants, and contractors to meet milestones and reporting needs.

Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Public Administration, Construction Management, Project Management, Communications, Finance, or a related field preferred. Relevant experience may be substituted for education.
• 3+ years of administrative, procurement, contract administration, or project support experience.
• Experience supporting procurement processes, contract administration, or agreement management activities.
• Strong organizational, analytical, and problem‑solving skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple assignments and priorities in a fast‑paced environment.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams.
• Strong attention to detail and commitment to producing accurate, high‑quality work products.
• Ability to work independently, take initiative, and move assignments forward with minimal supervision.
• Strong document management and record‑keeping skills.
• Experience coordinating with multiple stakeholders and managing competing deadlines.

Responsibilities

• Assist with the preparation, review, processing, and administration of procurement and contract documentation.
• Support the development, review, and management of Professional Services Agreements (PSAs).
• Assist project teams with contract administration activities, including maintaining records and tracking contract actions.
• Prepare, review, and coordinate work orders and supporting documentation.
• Review procurement packages for completeness, accuracy, and compliance with established procedures.
• Assist with the evaluation, organization, and analysis of consultant and contractor proposals.
• Maintain procurement files, records, logs, and document control systems.
• Coordinate with internal staff, consultants, contractors, and stakeholders to facilitate procurement and contracting activities.
• Track procurement schedules, deliverables, and key contract milestones.
• Support the administration of procurement activities associated with capital improvement and infrastructure projects.
• Assist with preparing reports, presentations, correspondence, and other project‑related deliverables.
• Apply established procurement practices, administrative procedures, and agency requirements to assigned tasks.
• Support project delivery efforts utilizing various procurement methods, including Design‑Bid‑Build (DBB), Design‑Build (DB), and Progressive Design‑Build.
• Maintain accurate documentation and ensure confidentiality of procurement‑related information.
• Adhere to applicable health, safety, quality, and organizational requirements.

Skills

Organizational skills

Detail-oriented

Communication skills

Multitasking

Independent work

Education

Associate’s or Bachelor’s degree in Business Administration or related field

Tools

MS Office

Teams

Outlook

PowerPoint

Excel

Word

Job description

GFT seeks an Administrative Assistant - Procurement Support to join our PortMiami team in an in‑office role. You will assist with procurement documents, contract administration, PSAs, and work orders to keep projects on track and compliant with procedures.

Ideally you have 3+ years in procurement or project support, strong organizational skills, and proficiency with MS Office. You will collaborate with staff, consultants, and contractors to meet milestones and reporting needs.