Processing Clerk

Sarasota Clerk of the Circuit Court and County Comptroller; Sarasota (FL); On-site; USD 32,000 - 52,000; Full time

Job summary

The Sarasota Clerk of the Circuit Court and County Comptroller is seeking a Processing Clerk to ensure accurate case processing, records management, and compliance with Florida statutes. This role requires attention to detail and discretion when handling court records and inquiries from judges, attorneys, and the public.

Responsibilities include docketing and processing civil and criminal records, maintaining case files, and supporting continuity of operations planning to keep essential services

Qualifications

• High school diploma or GED required.
• Associate or Bachelor's degree preferred in related fields.
• Experience in legal/judicial setting or records management preferred.

Responsibilities

• Docketing and processing court records for civil and criminal cases.
• Maintain official court records and case files.
• Respond to inquiries regarding cases with confidentiality.
• Ensure compliance with Florida statutes, rules, and Clerk’s procedures.
• Support continuity of operations planning (COOP) and critical functions during emergencies.

Skills

Records management

Customer service

Data entry

Education

High School Diploma or GED

Associate or Bachelor's degree in Business Administration, Criminal Justice, Public Administration, or related field

Job description

Job Summary

The Processing Clerk plays a vital role in supporting the judicial system by ensuring accurate case processing, proper records management, and compliance with applicable laws, statutes, and administrative orders. This position requires a high level of attention to detail and confidentiality while interacting with judges, attorneys, law enforcement, court staff, and the public.

Job Summary

The Processing Clerk plays a vital role in supporting the judicial system by ensuring accurate case processing, proper records management, and compliance with applicable laws, statutes, and administrative orders. This position requires a high level of attention to detail and confidentiality while interacting with judges, attorneys, law enforcement, court staff, and the public.

Processing Clerks are responsible for preparing and maintaining official court records, maintaining case files, processing legal documents, and responding to inquiries regarding cases. Duties include docketing and processing of court records for all civil and criminal cases. Docketing, filing the court record into the appropriate case and assigning the correct code for labeling in the court file and workflow purposes, is a critical duty of processing clerks. Processing court records includes but is not limited to issuing court records, creating court records, servicing court records, and entering or updating data in the case maintenance system.

This role demands strong organizational and time management skills to handle multiple priorities in an often high volume and fast-paced environment. Processing clerks must demonstrate proficiency in compliance with Florida statutes and rules, administrative orders, and Clerk’s Office standards, processes and procedures. Processing clerks must maintain confidentiality of sensitive information related to court records and events and juror information. Accuracy and efficiency are essential to the processing clerk position to uphold the integrity of the judicial system.

As representatives of the Clerk and Comptroller’s Office, Processing Clerks are expected to maintain the highest standards of professionalism and customer service. They must demonstrate superior communication skills and attention to detail when assisting both internal and external stakeholders.

The Processing Clerk also plays a key role in continuity of operations planning (COOP), ensuring essential court services remain operational during emergencies by following departmental protocols and assisting with critical functions as required.

In all interactions, the position exemplifies the Clerk and Comptroller’s core values of integrity, making a difference, and proficiency, while promoting a culture of accountability, commitment, and trustworthiness. By setting high standards for professionalism in appearance and demeanor, leaders promote respectful work and service environments that emphasize individual commitment to excellence and integrity across all functions.

The Clerk and Comptroller retains the right to change or assign other duties to this position to align with the mission, core values, and goals of the organization.

Education

Required: High School Diploma or GED

Preferred: Associate or Bachelor’s degree in Business Administration, Criminal Justice, Public Administration, or a related field.

Relevant Field: Business, Business Management, Business Administration, Public

Administration, Communications, Criminal Justice, English or a related discipline

Relevant Experience

Proven experience working in a legal or judicial setting, records management, customer service, or a related administrative role preferably in a highly regulated industry.

Drug Free Work Environment

EOE/AA/ADA