Processing Archivist — Special Collections & Digital Access

Library Jobline; Highland Heights (KY); Hybrid; USD 55,000 - 76,000; Full time

Job summary

Northern Kentucky University is seeking a Processing Archivist for Special Collections and University Archives to manage accessioning, arrangement, description, and access to university records and manuscripts.

The role supports both University Archives and Special Collections, including supervising student staff, training, and contributing to digital initiatives and public engagement.

Qualifications

• Master's degree in Library and Information Science (MUS), Public History, Archival Studies, or a closely related field.

Responsibilities

• Arrange and describe archival collections following archival standards.
• Create, edit, and maintain collection records and finding aids in ArchivesSpace.
• Process university records, manuscripts, photographs, audiovisual materials, and born-digital collections.
• Conduct preservation assessments and recommend appropriate rehousing and conservation measures.
• Manage accessioning workflows and documentation.
• Coordinate the acquisition and transfer of university records documenting the university's history and operations.
• Maintain documentation related to records transfers and destructions.
• Assist in implementing and supporting university records management initiatives.
• Collaborate with university departments to identify records of enduring historical value.
• Assist with digitization initiatives and digital preservation workflows.
• Support quality control for digitized materials and metadata.
• Supervise 1-3 student employees; train and evaluate their work.
• Provide reference services for students, faculty, staff, alumni, and researchers.

Skills

Archival theory

ArchivesSpace

Staff supervision

Digital preservation

Education

MLS / MLIS or closely related field

Tools

ArchivesSpace

Job description

Northern Kentucky University is seeking a Processing Archivist for Special Collections and University Archives to manage accessioning, arrangement, description, and access to university records and manuscripts.

The role supports both University Archives and Special Collections, including supervising student staff, training, and contributing to digital initiatives and public engagement.