Probation Officer-Bilingual (Family Division)

Nigel Wright Consultancy Ltd (UK); Paterson (NJ); Hybrid; USD 56,000 - 95,000; Full time

Benefits offered by this job

Hybrid work schedule

Remote work up to 2 days

Job summary

New Jersey Judiciary in Paterson is seeking an organized, detail-focused staff member to date/time stamp mail and court documents, docket cases in NJ KIDS, and enter dispositions and events with precision. The role covers verifying case status in FACTS/NJ KIDS, scheduling hearings, and preparing forms like USSO’s and CS702’s.

You will assist litigants with court procedures, file documents, monitor aging reports, and support training under Team Leader guidance.

Responsibilities

• Date and time stamp mail and court documents received
• Docket cases in NJ KIDS accurately and timely, including effective party searches and linking cases
• Enter dispositions, dismissals, and other court events or documents into NJ KIDS accurately and timely
• Be proficient in checking status of cases and reliefs in both FACTS and NJ KIDS to ensure proper disposition and avoid overgoal issues
• Scheduling and noticing cases for various court or non-court events in FACTS and NJ KIDS accurately and timely
• Be proficient in preparing USSO’s and CS702’s in NJ KIDS
• Provide accurate information to litigants or the public about court procedures, the status of their case, and other non-legal guidance in a professional and courteous manner
• File court orders and other documents in court files as prescribed by Family Division Procedures
• Be proficient in looking up cases in NJ KIDS for payment and arrears information
• Be proficient in looking up the status of service in NJ KIDS NRRQ screen and USPS website
• Handle special projects or assignments as assigned by the Team Leader
• Print out service of process documents and enter into FACTS or NJ KIDS, and file in court jackets accurately and timely
• Assist with training, cross training or mentoring JC3’s, JC2’s or JC1’s under Team Leader
• Attend cross-training as directed by Team Leader
• Assist in monitoring and reviewing aging over goal reports
• Be proficient in looking up cases in the Certificate of Parentage (COP) Program for paternity information
• Monitor caseload attentively and take appropriate action
• Prepare high quality investigative or court reports (FD case type)
• Perform after hours beeper duty as required
• Conduct high-quality consent conference sessions (FD case type)
• Be an expert in statutes, court rules and case processing and legal policies for your case type
• Assist with instant urine drug screening
• Have a working knowledge of DCPP practices
• Support implementation of co-occurrence directive as required
• Support implementation of co-occurrence as required
• Update ECATS daily to reflect time accurately
• Accurately screen litigants to determine if a temporary restraining order is needed
• Accurately and efficiently process TRO applications
• Create TROs in E-TRO
• Enter service and other pertinent information in E-TRO
• Be proficient in looking up information in PROMIS/GAVEL for criminal history
• Be proficient in looking up information in CCIS for municipal court information
• Be proficient in generating orders in E-TRO
• Be proficient with 9th floor desk check-in
• Become proficient in using NJ-Spirit
• In-Court probation officer to assist with court calendar functions, serve litigants and tend to the Judges needs

Job description

If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

SALARY: The salary range for this position is $55,943.00 to $95,153.11 for Schedule A, and $55,943.00 to $91,346.99 for Schedule B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to October 31, 2015 are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after October 31, 2015, are considered Schedule B.

The Judiciary offers a strong opportunity for growth.

The successful candidate will:

• Properly date and time stamp mail and court documents received
• Docket cases in NJ KIDS accurately and timely, including effective party searches and linking cases.
• Enter dispositions, dismissals, and other court events or documents into NJ KIDS accurately and timely, including effective use Comments box in CCRT Screen in NJ KIDS and Case Comments in FACTS to memorialize case activity.
• Be proficient in checking status of cases and reliefs in both FACTS and NJ KIDS to ensure proper disposition and avoid overgoal issues (Probation Officer, Investigator’s, JC4’s, JC3’s and JC2’s only)
• Scheduling and noticing cases for various court or non-court events in FACTS and NJ KIDS accurately and timely
• Be proficient in preparing USSO’s and CS702’s in NJ KIDS. (Probation Officer, Investigator, JC4’s and JC3’s only)
• Provide accurate information to litigants or the public about court procedures, the status of their case, and other non-legal guidance in a professional and courteous manner.
• File court orders and other documents in court files as prescribed by Family Division Procedures
• Be proficient in looking up cases in NJ KIDS for payment and arrears information (FMFDFV case types only)
• Be proficient in looking up the status of service in NJ KIDS NRRQ screen and USPS website
• Handle special projects or assignments as assigned by the Team Leader
• Print out service of process documents (e.g., certified mail, personal service by Sheriff) and enter into FACTS or NJ KIDS, and file in court jackets accurately and timely
• In conjunction with Team Leader, assist with training, cross training or mentoring JC3’s, JC2’s or JC1’s (, Investigator’s and JC4’s only)
• Attend cross-training as directed by Team Leader
• Assist Team Leader in monitoring and reviewing agingover goal reports (Probation Officer, Investigators and JC4’s only)
• Be proficient in looking up cases in the Certificate of Parentage (COP) Program for paternity information
• Monitor caseload (where applicable) attentively and take appropriate action where necessary.
• Prepare high quality investigative, or court reports (for FD case type only) as follows:

• Perform after hours (beeper)duty as required
• Conduct high-quality consent conference sessions (for FD case type only).
• Be an expert in the statutes, court rules and case processing and legal policies, procedures, and standards for your particular case type.
• Assist with instant urine drug screening
• Have a working knowledge of DCPP practices
• Support implementation of co-occurrence directive, as required
• Support implementation of co-occurrence as required
• Update ECATS daily to reflect time accurately
• Accurately screen litigants to determine if a temporary restraining order is needed
• Accurately & efficiently process TRO applications
• Create TRO’s in E-TRO
• Enter service and other pertinent information in E-TRO
• Be proficient in looking up information in PROMIS/GAVEL for criminal history
• Be proficient in looking up information in CCIS for municipal court information
• Be proficient in generating orders in E-TRO
• Be proficient with 9th floor desk check-in
• Become proficient in using NJ-Spirit
• In-Court probation officer to assist with court calendar functions, serve litigants & tend to the Judges needs

REMOTE WORK

The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

Regular and predictable physical presence at the worksite is an essential function of this position.

A bachelor's degree from an accredited college or university in any area, which includes or is supplemented by 24 credit hours in the behavioral or social sciences.

Applicants who are approaching their anticipated graduation date may apply. If selected, the applicant must complete their degree no later than their start date.

Applicants are required to submit a photocopy of their transcript at the time of application. If selected, an official college or university transcript is required prior to start date.

Education Note:

Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See https://naces.org/members/)

BICAT Testing

Candidates selected to serve in a bilingual variant title must pass the New Jersey Civil Service Commission Bilingual Communicative Ability Test (BICAT) performance examination or provide proof of having established bilingual proficiency with the New Jersey Civil Service Commission.

Note:

Key entry-level professional positions will be filled as they become available in the Criminal, Family and Probation Divisions. Selected candidates may be assigned to any of these divisions.

Veterans Status:

Are you a veteran? If so, please indicate this information in your cover letter and/or resume. For information on Veteran's Preference, please visit the NJ Department of Military and Veteran's Affairs website at http://www.state.nj.us/military/veterans/preference

Physical Ability:

For some positions, applicants must have the ability to perform work which requires climbing and prolonged standing, stretching, bending and reaching to perform the essential duties of the position. For some positions, the selected candidate must be able to frequently lift and carry supplies weighing from 30 to 50 pounds and, occasionally, materials weighing up to 75 pounds, in order to perform essential duties of the position.

Driver's License:

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.

Authorization to Work:

US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.

Special Note:

Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.

Residency Law:

In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.

The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey.

The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action Employer Committed to Ensuring an Open Door to Justice