Probate Administrative Assistant

National Experienced Workforce Solutions; Albuquerque (NM); On-site; USD 34,000 - 42,000; Part time

Job summary

National Experienced Workforce Solutions (NEW Solutions) is seeking a Legal Assistant for the Experienced Services Program (ESP) to support the Department of the Interior and related agencies in Albuquerque. The role emphasizes administrative and legal-support tasks for probate hearings and recordkeeping.

The position requires at least five years of experience or an AA degree, proficiency with MS Office, and strong organization and communication skills.

Qualifications

• Minimum 5 years of experience OR AA Degree in no particular field.
• Experience sorting, categorizing, and distributing mail; filing electronic and paper records; creating reports, correspondence, spreadsheets; general calendar management; data entry into databases; strong customer service and attention to detail; travel arrangements; payroll/timekeeping tasks.
• Experience with Windows, MS Word, MS Excel, MS Teams, MS Outlook.

Responsibilities

• Receive and transfer calls; handle basic inquiries; send faxes/emails; review time and attendance records; process mail and notices; prepare and scan documents.
• Review probate case material for currency and completeness; maintain and input docket data; keep orderly files and ensure privacy and accessibility.
• Use online resources and databases to obtain information; input data into docketing systems; perform admin duties with electronic systems.
• Review outgoing documents for grammar and spelling.
• Coordinate travel, prepare travel authorizations and vouchers promptly.
• Arrange facilities for conferences/hearings; prepare presentation materials.
• Order and maintain supplies; track property; ensure office equipment works properly.

Skills

Mail sorting

Records management

Data entry

MS Word

MS Excel

MS Teams

MS Outlook

Travel coordination

Timekeeping/payroll

Education

AA Degree

Tools

Windows

MS Word

MS Excel

MS Teams

MS Outlook

Job description

National Experienced Workforce Solutions (NEW Solutions) is seeking a Legal Assistant for the Experienced Services Program (ESP) to support the Department of the Interior and related agencies in Albuquerque. The role emphasizes administrative and legal-support tasks for probate hearings and recordkeeping.

The position requires at least five years of experience or an AA degree, proficiency with MS Office, and strong organization and communication skills.