Private Markets Operations Specialist | Hybrid

Allianz Global Investors; New York (NY); Hybrid; USD 178,000 - 200,000; Full time

Job summary

Allianz Global Investors in New York is seeking a seasoned Fund Administration and Investment Support professional to coordinate the full investment lifecycle across private debt funds, deal closings, investor servicing, and reporting.

The role interfaces with internal investment teams, clients, and external service providers to ensure accurate, compliant BAU and change activities, with emphasis on automation via Excel VBA, Power Automate, and PowerPoint.

Qualifications

• Master’s degree or foreign equivalent in Finance, Business Administration, Economics or a related field and 5 years of experience in a related position.
• At least 3 years of experience using Microsoft Excel at an advanced level, including complex formulas, data analysis, pivot tables, and reporting functions
• At least 3 years of experience using VBA to develop, modify, and maintain Excel-based automation, macros, or custom reporting tools
• At least 1 year of experience in international private markets
• Proficiency in Microsoft Power Automate and Microsoft PowerPoint
• 3 years of proven experience identifying process improvements and implementing automation to increase efficiency and accuracy
• Role holder is eligible to work hybrid

Responsibilities

• Coordinate and oversee Private Markets fund administration activities, including cash management, investor reporting, and reconciliation
• Support the Investment Team throughout the deal closing process by preparing funding documentation and ensuring timely and accurate execution
• Supervise closing and funding operations, ensuring adherence to internal controls and regulatory requirements
• Ensure accuracy and completeness of interest and principal payments
• Liaise with clients and custodians on operational, tax, and reporting matters
• Monitor daily operations, identify and resolve issues impacting data quality, payments, or settlements
• Maintain close coordination with Fund Accounting and other stakeholders to ensure integrity of financial and operational data
• Support periodic and ad-hoc reporting to investors and senior management
• Change and Automation Initiatives
• Design and implement process enhancements, including VBA macros, MS office scripts, and Power Automate flows, to improve efficiency and data consistency
• Translate business requirements into automated workflows and scalable operational solutions
• Support client-driven change requests and new product launches through operational setup and testing

Skills

Excel advanced

VBA

Private markets

Power Automate

PowerPoint

Process automation

Hybrid work eligibility

Education

Master’s degree or foreign equivalent in Finance, Business Administration, Economics or related field

Tools

Excel

Job description

At Allianz Global Investors we foster a culture of professionalism, fulfillment, and an inclusive working environment. Do you want to be part of a leading active asset management company? Then join us now!

Support the full investment lifecycle of Private Debt funds and mandates. Coordinate operations across fund administration, deal closings, investor servicing, and reporting processes, while driving workflow optimization and automation. Serve as an operational interface between internal investment teams, external service providers, and clients to ensure accurate, efficient, and compliant execution of all business-as-usual (BAU) and change activities.

Fund Administration And Investment Support

• Coordinate and oversee Private Markets fund administration activities, including cash management, investor reporting, and reconciliation
• Support the Investment Team throughout the deal closing process by preparing funding documentation and ensuring timely and accurate execution
• Supervise closing and funding operations, ensuring adherence to internal controls and regulatory requirements
• Ensure accuracy and completeness of interest and principal payments
• Liaise with clients and custodians on operational, tax, and reporting matters

Business-as-Usual (BAU) Operations

• Monitor daily operations, identify and resolve issues impacting data quality, payments, or settlements
• Maintain close coordination with Fund Accounting and other stakeholders to ensure integrity of financial and operational data
• Support periodic and ad-hoc reporting to investors and senior management
• Change and Automation Initiatives
• Design and implement process enhancements, including VBA macros, MS office scripts, and Power Automate flows, to improve efficiency and data consistency
• Translate business requirements into automated workflows and scalable operational solutions
• Support client-driven change requests and new product launches through operational setup and testing

Quality Control And Rating Distribution

• Manage the distribution and validation of private ratings and associated data across systems and stakeholders
• Conduct quality assurance checks to ensure data accuracy and compliance with internal standards

What You Bring

• Master’s degree or foreign equivalent in Finance, Business Administration, Economics or a related field and 5 years of experience in a related position
• At least 3 years of experience using Microsoft Excel at an advanced level, including complex formulas, data analysis, pivot tables, and reporting functions
• At least 3 years of experience using VBA to develop, modify, and maintain Excel-based automation, macros, or custom reporting tools
• At least 1 year of experience in international private markets
• Proficiency in Microsoft Power Automate and Microsoft PowerPoint
• 3 years of proven experience identifying process improvements and implementing automation to increase efficiency and accuracy
• Role holder is eligible to work hybrid

Job posting range: $178,402 to $200,000

Note the job posting range is exclusive of company benefits or other compensation. This role is also eligible for an annual incentive program. If you are hired, your final base salary will be determined based on factors such as geographic location, experience, skills, competencies, and /or education. In addition to those factors, we will also consider internal equity of our current employees. Please keep in mind that the range provided is the full base salary range for the role.

What We Offer

Allianz Global Investors is a leading active asset manager, managing assets for individuals, families,and institutions worldwide. Our shared goal to shape a future of opportunity for our clients is foundational to our culture and our values. We look to attract, and actively nurture, individuals with the drive to achieve excellence at every stage of the investment experience.

We believe an inclusive culture is key to a flourishing workforce. Not only do we celebrate the broad range of experiences, backgrounds, and attributes that our workforce brings, but we support our people to live and work in a way that promotes their own wellbeing.

Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges is what makes us a unique employer.

We are united by a shared commitment: to put our clients first and at the center of everything we do. Their needs inspire our thinking and guide our actions.

Together, we can build an environment where everyone feels empowered and confident to explore, grow and shape a better future - for our clients and for the world around us. At Allianz, we stand for unity: we believe that a united world is a more prosperous world, and we are dedicated to consistently advocating for equal opportunities for all. The foundation for this is our inclusive workplace, where people and performance both matter, and where integrity, fairness, inclusion and trust are at the heart of our culture.

We therefore welcome applications regardless of race, ethnicity or cultural background, age, gender, nationality, religion, social class, disability or sexual orientation, or any other characteristics protected under applicable local laws and regulations.