Private Events Coordinator — Luxury Club Experience

Banner House at T Bar M; Dallas (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

Banner House at T Bar M seeks a Private Events Coordinator to provide administrative and operational support to the Private Events department, assisting with planning, organization, and execution of private events for members and their guests. This position keeps event information organized, supports the Director of Private Events, and assists with day-to-day departmental operations.

The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple priorities

Qualifications

• 1–3 years of administrative, hospitality, or event coordination experience.
• Experience in a private club or luxury hospitality is a plus.
• Excellent organizational and time-management skills.
• Strong written and verbal communication; ability to maintain confidentiality.
• Proficiency with club systems and scheduling software.

Responsibilities

• Provide day-to-day administrative support to the Private Events department and Director of Private Events.
• Maintain organized event files, calendars, schedules, proposals, and contracts.
• Enter and maintain accurate event information in applicable club systems and databases.
• Assist with preparing event proposals, estimates, contracts, invoices, and summaries.
• Coordinate internal communications and vendor details for events.
• Support day-of-event prep and post-event administrative tasks.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Confidentiality

Customer service

Hospitality experience

Tools

Microsoft Office

Dropbox

Club management software

Job description

Banner House at T Bar M seeks a Private Events Coordinator to provide administrative and operational support to the Private Events department, assisting with planning, organization, and execution of private events for members and their guests. This position keeps event information organized, supports the Director of Private Events, and assists with day-to-day departmental operations.

The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple priorities