Private Duty Nursing Scheduling Coordinator

Paycom; Bowling Green (KY); On-site; USD 25,000 - 33,000; Full time

Job summary

At Home Care of Kentucky INC in Bowling Green, KY is seeking a scheduling coordinator to manage visit calendars, monitor staff clock-ins, and arrange replacements as needed.

The role requires strong customer service, experience with scheduling software, and the ability to communicate professionally with staff, clients, and management while upholding HIPAA and organizational policies.

There is a dedicated focus on accuracy, confidentiality, and timely billing support as part of day-to-day duties.

Qualifications

• High school diploma or equivalent; higher degree preferred.
• One year of home care or customer service experience preferred.
• Experience with scheduling software is a plus.

Responsibilities

• Maintain visit schedule and track staff availability, cancellations, and late arrivals.
• Monitor electronic clock-ins/clock-outs for field staff and address missed clocks.
• Find replacements for sick or unavailable staff as needed.
• Assist billing with verification and timely submission of information.

Skills

Scheduling software

Customer service

Education

High school diploma or equivalent

Bachelor's degree preferred

Job description

Job Details: Job Location: At Home Care of Kentucky INC - Bowling Green, KY 42103, Pay: $18-$24/Hour DOE

• Assists with maintaining a complete and accurate visit schedule, tracking staff and availability, cancellations, late arrivals and/or early departures from assigned shifts, fully utilizing assigned scheduling software.
• Monitors electronic clock-ins and clock-outs for field staff, addresses missed clocks, and troubleshoots as needed.
• Finds replacements for staff that call in sick or are unable to work as needed.
• Verifies all weekend shifts on Friday to assure that all needs for the weekend are addressed as needed.
• Recruits and assists in the hiring process and orientation process when warranted.
• Assists in coaching employees as needed.
• When on-call, uses every effort to find staff when there is a need, keeps a log of events including employee availability, employee issues, problems with staff or client concerns as needed.
• Understands and resolves concerns from clients in a positive and professional manner.
• Maintains good communication with all personnel, supervisory staff, and all departments.
• Assists with ensuring staff continuing education is completed, as needed.
• Assists the Billing Department with verification and timely submission of information necessary to bill.
• Reports all Critical Incidents, injuries, leave requests, or any other unusual situations to the appropriate contact personnel immediately and assists if requested.
• Understands and assures adherence to all organizational and external policies, procedures, and processes (administrative, personnel, etc.). Seeks guidance and further clarification of organizational policies, procedures, and processes when uncertainty/confusion arises.
• Always maintains a professional appearance. Follows dress code policy requirements.
• Maintains confidentiality of information related to business practices, business activities and personnel, including such information also covered under HIPAA regulations.
• May assist with admissions, field staff supervisory visits, and field staff training.

Qualifications

Education and/or Experience: High school diploma or equivalent. Bachelor's degree preferred. One year of home care experience and/or one year of customer service experience and/or one year of medical office experience preferred.

Language Ability

• Ability to read, analyze, and interpret intake/admission orders, insurance documents, financial reports, and care orders.
• Ability to respond to common inquiries from patients.
• Ability to communicate professionally with other professionals, colleagues, and members of the community.
• Effectively listens to others and provides relevant and timely information to management, colleagues, and patients.
• Ability to communicate warmly and effectively over the phone and in writing.

Mathematical Skills

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percentage.

Reasoning Ability

• Ability to solve practical problems and deal with a variety of concrete variables in situations.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Environmental Demands

Ability to adapt and perform job duties in a normal office environment.

Physical Demands

Primarily sedentary, with the ability to occasionally stand, walk, use hands to handle/feel, reach with hands and arms, stoop, kneel, crouch, twist, talk, hear, smell, manipulate up to 50 pounds, lift up to 30 pounds of office supplies, and ability to walk up and down a normal flight of stairs. Specific vision abilities include close vision, distance vision, color vision, and ability to adjust focus.

Transportation Demands

Must have a valid driver's license and/or the availability of an insured vehicle to travel to and from assigned worksite, as needed.