Privacy Specialist

Aequor; San Diego (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

Aequor in San Diego is seeking a Privacy Specialist (Paralegal Preferred) to support our privacy program. This role focuses on privacy operations, including DPIAs, RoPAs, privacy intake, documentation, and compliance support in a pharmaceutical environment.

You will work with Privacy Counsel and cross-functional teams to maintain data inventories, mappings, and privacy notices, while ensuring adherence to GDPR, CCPA/CPRA, and health data laws. This in-person role reports to Sr.

Qualifications

• Pursuing a Bachelor's degree in Computer Science, Information Systems/Information Technology, or Computer Engineering.
• Interest in privacy and compliance is preferred.
• Experience with documentation and record-keeping is a plus.

Responsibilities

• Support daily privacy program activities, including assessments and documentation.
• Assist with DPIAs, PIAs, and privacy assessments for clinical programs.
• Collaborate with business teams to maintain data inventories and mappings.
• Handle privacy intake, tracking, and documentation of requests.
• Support compliance with GDPR, CCPA/CPRA, and health data laws.
• Monitor regulatory updates and summarize key developments.
• Maintain privacy policies, notices, templates, and training materials.
• Assist reviews for processing activities across trials and programs.

Skills

Attention to detail

Documentation

Communication

Team collaboration

Privacy compliance

Proactivity

Learning mindset

Education

Bachelor's degree in CS/IS/IT or CE

Tools

Microsoft Office Suite

Job description

We are looking for a Privacy Specialist (Paralegal Preferred) to help support our privacy program. This role will focus on privacy operations, including DPIAs, RoPAs, privacy intake, documentation, and support for privacy and data protection compliance. This is an in-person role located in our San Diego office. This position reports into the Sr. Dir. Compliance & Privacy.

This role is a good fit for someone who enjoys practical privacy work, strong documentation, and helping teams follow privacy requirements in a pharmaceutical environment.

Primary Responsibilities

• Support daily privacy program activities, including assessments, documentation, and compliance tracking.
• Support the Privacy Counsel with the completion of DPIAs, PIAs, and other privacy assessments for clinical research, patient programs, vendor systems, and business processes.
• Work cross-functionally with business teams to maintain RoPAs, data inventories, and data mapping records for key business activities.
• Assist with intake, tracking, and documentation of privacy questions and requests.
• Support compliance with privacy laws and regulations, including GDPR, CCPA/CPRA, U.S. state privacy laws, and other health data laws where applicable.
• Monitor privacy regulatory updates and summarize key developments for the privacy and legal teams.
• Help maintain privacy policies, procedures, notices, templates, and training materials.
• Assist with privacy reviews for processing activities, such as clinical trials, patient services, pharmacovigilance, medical affairs, and commercial programs.
• Help collect evidence and track follow-up items for assessments, reviews, and remediation activities.

Skills & Experience

• Ability to follow a process carefully, pay attention to details, and document work clearly.
• Communication and teamwork skills: comfortable asking questions, sharing what you tried, and collaborating with others to solve problems.
• Professionalism and integrity when handling sensitive information (security work often involves confidential data).
• Prior internship, leadership experience, campus involvement, or project-based work preferred.
• Interest in the pharmaceutical and/or biotechnology industry strongly preferred.
• Strong analytical and problem-solving skills with the ability to interpret data and identify trends.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• High level of professionalism, discretion, and ability to maintain confidentiality.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
• Ability to work both independently and collaboratively in a team-based environment.
• Demonstrated initiative, curiosity, and willingness to learn in a fast-paced environment.

Physical Requirements

• This role involves regular standing, walking, sitting, and the use of hands for handling or operating equipment. The employee may also need to reach, climb, balance, stoop, kneel, crouch, and maintain visual, verbal, and auditory communication both in a standard office environment and while working independently from remote locations.
• Employee must occasionally lift and/or move up to 20 pounds.
• This position requires the ability to travel independently overnight and/or work after hours as required by travel schedule or business needs.

Education

• Currently enrolled in an accredited college or university pursuing a Bachelor's degree in Computer Science, Information Systems/Information Technology, or Computer Engineering.