Prior Authorizations/Referral Management Rep

stcharles; United States; On-site; USD 30,000 - 41,000; Part time

Benefits offered by this job

Medical

Dental

Vision

403(b) retirement plan

Earned Time Off

Job summary

ST. CHARLES HEALTH SYSTEM is seeking a Part-Time Prior Authorizations and Referral Management Representative to coordinate authorization and referral processes for patients referred to services, testing, and surgery.

This role acts as a liaison between patients and staff, with extensive scheduling coordination across departments. The position emphasizes multitasking, accurate benefit verification, and timely communication with health plans.

Qualifications

• Experience coordinating prior authorizations and referrals.
• Ability to work with health plans and providers.
• Strong organizational skills for scheduling and information tracking.

Responsibilities

• Coordinate prior authorizations and referrals for services.
• Confirm coverage and obtain benefit eligibility.
• Communicate relevant information to health plans and providers.
• Schedule patients with internal and external departments.
• Update systems with current authorization data.
• Maintain accurate patient work queues and orders.
• Assist with patient education on authorization processes.
• Maintain confidentiality and comply with policies.

Skills

Multitasking

Provider communication

Care coordination

Attention to detail

Job description

Part Time, Days

Pay range: $21.86 - $29.52 per hour, based on experience.

This part-time position comes with a benefits package that includes medical, dental, vision, a 403(b) retirement plan, and Earned Time Off (ETO).

ST. CHARLES HEALTH SYSTEM

JOB DESCRIPTION

TITLE: Prior Authorizations and Referral Management Representative

REPORTS TO POSITION: Applicable Ambulatory Access or Outpatient Clinic Leader

DEPARTMENT: Patient Access Services / St. Charles Clinic

DATE LAST REVIEWED: October 2024

OUR VISION: Creating America's healthiest community, together

OUR MISSION: In the spirit of love and compassion, better health, better care, better value

OUR VALUES: Accountability, Caring and Teamwork

DEPARTMENTAL SUMMARY: Patient Access Services is a support services division of St Charles Health System. Patient Access serves as a liaison to inpatient and hospital-based outpatient departments. Ambulatory Access serves as a liaison to ambulatory outpatient departments by providing scheduling, registration, prior authorization, medical record, population health outreach, and project management support. We encourage collaboration between clinical and non-clinical staff to ensure we are providing our community with comprehensive and compassionate health care.

POSITION OVERVIEW: The Prior Authorizations and Referral Management Representative will be responsible for coordination of prior authorization and referral processes for patients being referred for services, testing, speciality care, diagnostic procedures, and surgery. This role acts as a liason between patients and the professional staff by facilitating coordination of care responsibilities. Extensive scheduling coordination with surgery department, specialist and ancillary departments. Prior Authorization and Referral Management Representatives' home department may be a specific centralized location that is supported by Patient Access Services, or in a SCHS outpatient clinic supporting a single specialty.

This position does not supervise any other caregivers.

ESSENTIAL FUNCTIONS AND DUTIES

• Must be able to multitask and prioritize workflows; engage providers, care team, and patients in the prior authorization process.


• Confirms and validates patient health plan coverage and obtains accurate benefit eligibility and coverage. Makes appropriate system updates to coverage and benefits accurately.


• Communicates appropriate provider, facility, and order information to health plan as part of the prior authorization and referral process.


• Notifies health plan and gains financial clearance for plans for patient to undergo a course of care requiring prior authorization.


• Coordinates and supports providers with medication authorizations. May coordinate patient assistance programs with patients and providers.


• Utilizes internal and external systems to appropriately request and coordinate prior authorization and referrals for patient care.


• Facilitates the scheduling of patients with internal and external departments, clinics and hospitals.


• Updates and annotates systems with current and accurate information regarding requests for prior authorizations and referrals.


• Tracks, updates and investigates current orders and tasks; managing orders through the system to provide up to date and accurate information.


• Monitors system referral and authorization and patient work queues and lists to ensure each service or consultation order is managed, updated appropriately and accurately and routed for scheduling and completion.


• Obtains pertinent documentation from provider, facility and patient to ensure accurate prior authorization and patient assistance requests.


• Effectively communicate with provider, care team members and patients regarding authorizations, scheduling needs, insurance benefits, eligibility, etc.


• Assist with patient education and follow up regarding the prior authorization and referral processes.


• Oversees the facilitation of scheduling and appointments when referral is required on behalf of patient.


• Ability to work as part of a Care Team with providers and clinical staff.


• Supports the vision, mission and values of the organization in all respects.


• Supports Lean principles of continuous improvement with energy and enthusiasm, functioning as a champion of change.


• Provides and maintains a safe environment for caregivers, patients and guests.


• Conducts all activities with the highest standards of professionalism and confidentiality. Complies with all applicable laws, regulations, policies and procedures, supporting the organization's corporate integrity efforts by acting in an ethical and appropriate manner, reporting known or suspected violation of applicable rules, and cooperating fully with all organizational investigations and proceedings.


• Delivers customer service and/or patient care in a manner that promotes goodwill, is timely, efficient and accurate.


• May perform additional duties of similar complexity within the organization, as required or assigne