Print Production Manager

Mindlance; Austin (TX); Hybrid; USD 70,000 - 90,000; Full time

Job summary

Mindlance seeks a Brand Integrated Production Manager to oversee print production and cross-channel asset delivery. You will coordinate with Brand, Marketing, Creative, and external vendors to ensure timely launches and adherence to brand standards.

The role requires strong knowledge of print production, QA, and budget management, with a focus on seamless integration of physical and digital assets. Hybrid work in Austin supported.

Qualifications

• Experience managing print production for agencies or internal design teams.
• Familiar with creative workflows and production specs.
• Ability to read file construction and PDF previews.
• Proficient in Adobe Creative Suite and PowerPoint workflows.
• Experience coordinating with vendors and external partners.
• Strong budgeting, scheduling and QA discipline.

Responsibilities

• Plan and execute integrated production across channels while aligning with brand standards.
• Develop integrated production plans with scopes, estimates, schedules and milestones.
• Own asset handoffs and delivery to platforms/partners.
• Enforce QA standards for color, typography, accessibility and proofs.
• Manage external production partners, including SOWs and bids.
• Collaborate with Creative Directors and vendors from concept to launch.
• Lead promotional strategies for product launches and campaigns.
• Monitor industry best practices and drive cost-efficient quality.
• Negotiate with vendors to optimize cost and materials quality.
• Oversee budgets and provide options to internal partners.

Skills

Print production management

Agency experience

Workfront/Basecamp

Adobe PDF preview

Adobe Creative Suite

Vendor management

Budget management

QA standards

Cross-functional collaboration

Tools

Workfront

Basecamp

Peoplesoft

Ariba

Job description

Job Title: Brand Integrated Production Manager (Print Production)

Duration: 18-Month

Location: Austin, TX (4-days/week. Hybrid)

Job Description:

What you’ll do:

The Brand Integrated Production Manager is responsible for all aspects of the production management cycle, specific to printed media as well as integration with digital channels. The professional will work with internal business partners, internal and external creative staff, and outside vendors to ensure projects are completed in a timely manner and that the deliverables meet quality and budget expectations. Familiarity with creative concepts, practices and procedures specific to design, graphics and print production is mandatory. The position requires attention to detail, organizational skills, strong communication skills and the ability to manage multiple projects simultaneously.

• Partner with Brand, Marketing, Creative, Digital, and Media teams to plan and execute integrated production across channels ensuring consistency with brand standards.
• Build and maintain integrated production plans, including scopes, estimates, schedules, milestones, and dependencies; proactively identify risks and drive solutions to keep work on track.
• Own cross-channel delivery and asset handoffs (specifications, naming conventions, versioning, and final file packages) to support timely launches and downstream trafficking to platforms/partners.
• Establish and enforce integrated QA standards across formats (color/typography, accessibility, functional testing, proofs, and preflight) and ensure deliverables meet brand, legal/compliance, and channel requirements.
• Manage external production partners (studios, retouchers, developers, printers, and fulfillment vendors), including SOWs, bids, rights/usage, and deliverable acceptance—driving cost efficiency without sacrificing quality.
• Collaborate with Creative Directors, Designers and outside vendors to take projects from conception to fruition.
• Develop and lead promotional strategies for product launches, seasonal campaigns, and brand initiatives across various channels.
• Monitor competitive trends and industry best practices to inform innovative promotional strategies.
• Work with outside vendors to engineer the project and advise the design/production department of specifics regarding file construction and delivery. Negotiate costs and ensure quality of materials before delivery.
• Manage large budgets and advise internal partners of budgetary options as they relate to design deliverables.
• Manage the project specifications for various deliverables and align schedules internally and externally to ensure delivery milestones are met.
• Develop and track all production timelines for internal partner needs and coordinate various deliverables with outside print vendors.
• Be the ultimate owner of production QA, managing elements around file construction, image quality, resolution, color, fonts, paper stock, design construction, mailing and fulfillment.
• Understanding current vendors, capabilities and easily assessing specific vendor pools to direct competitive bid analysis.
• Work with vendors to develop template design programming to generate content on demand that can be personalized.
• Be the expert in Direct Mail practices and constraints. Understand the connection between data files and variable content rendered with the xml transfer.
• Develop and track all production timelines for internal client’s needs and coordinating various deliverables with outside print vendors. Develop and implement cost-saving measures.

Qualifications:

• 2-5+ years’ experience managing print production with an agency or internal design team.
• Experience working with creative staff and studio production teams.
• Familiarity with creative workflow systems such as Workfront or Basecamp.
• Ability to understand file construction and utilize Adobe PDF preview.
• Fluency in Adobe Creative suite and ability to create or revise native files, including creation and revising of PowerPoint decks.
• Experience working on Projects with third parties either on the client or vendor side.
• Expertise in writing Production Specifications that translate file information into production instructions.
• Knowledge of paper, stocks, weights, coatings and the ability to understand visual outcomes based on ink configurations a plus.
• Knowledge of purchasing specifics, figuring unit costs and calculating change requests.
• Working knowledge of procurement systems such as Peoplesoft or Ariba, or other purchasing instruments.
• Understanding of Direct Mail best practices and Postal Regulations.
• Ability to estimate production times based upon specifications and quantities needed.
• Strong attention to detail. Ability to work well under pressure.

Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.