Principal Subcontracts Administrator

BAE Systems, Inc.; Kingsport (TN); On-site; USD 83,000 - 141,000; Full time

Benefits offered by this job

Health insurance

401(k) savings plan

Paid time off

Paid holidays

Job summary

BAE Systems, Inc. is seeking a Sr. Principal Subcontract Administrator to support GOCO facilities and complex procurement cycles at Holston and Radford Army Ammunition Plants.

The role covers proposal through contract closeout with a fast-paced team, requiring strong negotiation, compliance, and program coordination. The position involves up to 10% travel, heavy multi-tasking, and close collaboration with program managers, engineering, finance, and contract administration.

Qualifications

• Bachelor's Degree or 6 years of relevant work experience in procurement, subcontracts, or contracts.
• Experience in subcontracts administration.
• Experience in Defense (DoD).
• Knowledge of FAR and DFARS.
• Able to multi-task and adapt to shifting priorities.
• Excellent communications skills.
• MS Office Suite including Excel.

Responsibilities

• Solicit and evaluate proposals, negotiate and prepare complex subcontracts, monitor subcontractor performance, and document subcontract files in accordance with established Procurement Policies and Procedures.
• Support terms and conditions negotiations for purchases and subcontracts.
• Identify potential sources for required materials or services and develop and issue Requests for Proposals (RFPs).
• Receive, review, and negotiate subcontractor proposals.
• Manage the sources selection process by leading the proposal evaluation team in fact finding, technical evaluations, and cost/price analysis.
• Negotiate subcontract terms and conditions including estimated cost/price, delivery, quality, and performance requirements.
• Develop and negotiate required special terms, conducts independent cost/price analysis as needed.
• Document the entire negotiation process.
• Develop the subcontract document; review it for compliance with Government, Corporate, and Company requirements; and obtain management approval prior to issuance to the subcontractor.
• Serves as subject matter expert for sub contractual matters under the FAR/DFARS.
• Support the subcontract administration team from award through completion to ensure compliance with all terms and conditions.
• Coordinate and participate in subcontractor surveys and program reviews.
• Review and monitor payments, commitments, and funding status.
• Negotiate subcontract changes and respond to all formal subcontract inquiries and issues.
• Provide subcontract status as required.
• Develop, negotiate, and issue teaming agreements, non-disclosure agreements, and memorandum of understanding.
• Provide subcontract advice and counsel to program managers, engineering personnel, and other related functions such as finance, quality, and contract administration.
• Enter administrative and financial data on subcontracts into various subcontract databases.
• Support Purchasing group as necessitated.
• Perform subcontract close-out.
• Lead process improvement and program initiatives.

Skills

Subcontract administration

FAR/DFARS knowledge

Communication skills

Negotiation

Multi-tasking

Education

Bachelor's degree or 6 years of relevant experience

Tools

MS Office (Excel)

Job description

Job Description

BAE Systems, one of the world's leading defense contractors and a stable Fortune 500 Company, is hiring a Sr. Principal Subcontract Administrator for our GOCO (government owned contractor operated) facilities. The role will primarily support chemical manufacturing and industrial construction related programs at the Holston & Radford Army Ammunition Plants, starting at the proposal preparation phase through contract closeout. This is a fast-paced position at a growing site and we are looking for someone to hit the ground running.

Location / Travel / Schedule

• This position will require up to 10% of travel.

Responsibilities

• Solicit and evaluate proposals, negotiate and prepare complex subcontracts, monitor subcontractor performance, and document subcontract files in accordance with established Procurement Policies and Procedures.
• Support terms and conditions negotiations for purchases and subcontracts.
• Identify potential sources for required materials or services and develop and issue Requests for Proposals (RFPs).
• Receive, review, and negotiate subcontractor proposals.
• Manage the sources selection process by leading the proposal evaluation team in fact finding, technical evaluations, and cost/price analysis.
• Negotiate subcontract terms and conditions including estimated cost/price, delivery, quality, and performance requirements.
• Develop and negotiate required special terms, conducts independent cost/price analysis as needed.
• Document the entire negotiation process.
• Develop the subcontract document; review it for compliance with Government, Corporate, and Company requirements; and obtain management approval prior to issuance to the subcontractor.
• Serves as subject matter expert for sub contractual matters under the Federal Acquisition Regulations (FAR) and the Defense Federal Acquisition Regulation Supplement (DFARS).
• Support the subcontract administration team from award through completion to ensure compliance with all terms and conditions, including price, schedule, and quality.
• Coordinate and participate in subcontractor surveys and program reviews.
• Review and monitor payments, commitments, and funding status.
• Negotiate subcontract changes and respond to all formal subcontract inquiries and issues.
• Provide subcontract status as required.
• Develop, negotiate, and issue teaming agreements, non-disclosure agreements, and memorandum of understanding.
• Provide subcontract advice and counsel to program managers, engineering personnel, and other related functions such as finance, quality, and contract administration.
• Enter administrative and financial data on subcontracts into various subcontract databases.
• Support Purchasing group as necessitated.
• Perform subcontract close-out.
• Lead process improvement and program initiatives.

Required Education, Experience, & Skills

• Bachelor's Degree or 6 years of relevant work experience in procurement, subcontracts, or contracts; or equivalent combination of education and experience.
• Experience in subcontracts administration.
• Experience in Defense (DoD).
• Knowledge of FAR and DFARS.
• Able to multi-task and adapt to shifting priorities.
• Excellent communications skills.
• MS Office Suite skills including Excel

Preferred Education, Experience, & Skills

• Experience in Industrial Construction a plus
• Experience in Department of Defense (DoD) Modernization a plus
• Experience in Government Owned Contractor Operated (GOCO) a plus
• Experience in International Traffic in Arms Regulation (ITAR) a plus
• Experience in Export Administration Regulation (EAR) a plus

Pay Information

Full-Time Salary Range: $82963 - $141036

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits

• health, dental, and vision insurance
• health savings accounts
• a 401(k) savings plan
• disability coverage
• life and accident insurance
• employee assistance program
• a legal plan
• other perks including discounts on things like home, auto, and pet insurance
• paid time off
• paid holidays
• paid parental
• military
• bereavement
• any applicable federal and state sick leave
• company recognition program to receive monetary or non-monetary recognition awards
• other incentives may be available based on position level and/or job specifics

About BAE Systems Platforms & Services

BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team-making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference.
The Platforms & Services (P&S) sector under BAE Systems, Inc does the big stuff: the armored combat vehicles, naval guns, missile launchers, and ship repair...just to name a few. Our employees take pride in the work they do and why they do it. They are on the front lines every day, building our products to protect the lives of those who serve. We may be biased, but we think P&S does some of the coolest work around, and we think you will too.