Principal Secretary

Vertex Education; Arizona; On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Industry-leading pay

Medical, dental, and vision benefits

Retirement plans

Job summary

Vertex Education seeks a Principal's Secretary to provide comprehensive administrative support to the Principal and campus staff in a year-round, on-site role in Arizona. Responsibilities include calendar management, coordination of evaluations and parent meetings, and handling clerical duties and campus events.

The role requires initiative, strong computer skills (Microsoft Office, Google Programs), and the ability to manage multiple tasks with professionalism.

Qualifications

• Strong computer skills including Microsoft Office and Google Programs.
• Previous experience in a school setting.
• Must demonstrate initiative and the ability to handle multiple tasks simultaneously.

Responsibilities

• Initiate purchase orders, confirm pricing, and place orders.
• Submit documents to the central office for credit card purchases.
• Assist with payroll activities.
• Manage principal calendar.
• Track and schedule teacher evaluations.
• Greet and assist visitors to the principal.
• Perform general clerical functions and prepare correspondence for the principal.
• Assist in preparing weekly staff communications and electronic announcements for parents.
• Attend meetings outside of the school and track IEP meetings.
• Assist with organizing substitute teachers and planning school culture activities.
• Assist in planning staff meetings and campus events.
• Take notes in meetings with the principal and maintain staff yearly calendars.

Skills

Microsoft Office

Google Programs

Communication skills

Confidentiality

Multi-tasking

Tools

None

Job description

Year around position. Mon - Fri, 7:30am- 4pm.

The primary responsibility of the Principal's Secretary is to provide support to the Principal and other administrative staff. The principal secretary is responsible for managing the principal's calendar including scheduling and tracking teacher formal and informal evaluations and parent meetings. The principal secretary will assist the principal with campus culture activity planning and preparation. The position is also responsible for a variety of clerical duties. The Principal's secretary is an extension of the principal and must represent the principal with professionalism. General errands for the school principal, including travel to the central office may also be required. Greet and assist visitors to the principal. Perform general clerical functions, such as photocopying, faxing, filing, and preparing correspondence on behalf of the principal. Assist in preparing the weekly staff communication. Prepare electronic announcements for parents. Assist the Principal with specific tasks or projects. Attend meetings outside of the school. Track all IEP meetings in which the principal or AP participates in. Assist other office secretaries as necessary. Assist with organizing substitute teachers if needed. Assist in planning and preparing school culture activities. Assist in planning and preparation of staff meetings and campus events. Take notes in meetings with the principal. Collect and organize administrative documents. Assists with administrative monthly reporting CRC. Assist with creation, communication, and maintenance of staff yearly calendar (YAAG). Assist with PVO. Assist with preparing for new staff first day and onboarding schedule.

Essential Duties & Accountabilities

• Initiate purchase orders, confirm pricing, and place orders
• Submit documents to the central office for credit card purchases
• Assist with payroll activities
• Manage principal calendar
• Track and schedule teacher evaluations
• General errands for the school principal, including travel to the central office may also be required
• Greet and assist visitors to the principal
• Perform general clerical functions, such as photocopying, faxing, filing, and preparing correspondence on behalf of the principal
• Assist in preparing the weekly staff communication
• Prepare electronic announcements for parents
• Assist the Principal with specific tasks or projects
• Attend meetings outside of the school
• Track all IEP meetings in which the principal or AP participates in
• Assist other office secretaries as necessary
• Assist with organizing substitute teachers if needed
• Assist in planning and preparing school culture activities
• Assist in planning and preparation of staff meetings and campus events
• Take notes in meetings with the principal
• Collect and organize administrative documents
• Assists with administrative monthly reporting CRC
• Assist with creation, communication, and maintenance of staff yearly calendar (YAAG)
• Assist with PVO
• Assist with preparing for new staff first day and onboarding schedule

Competencies

• Positively interact with all staff
• Ability to manage ambiguity and confidentiality at all times
• Create a safe environment that is conducive to learning
• Excellent communication skills with, students, coworkers, administration and parents
• Ability to collaborate with teachers and school staff
• Ability to maintain a professional appearance

Requirements

• Strong Computer Skills including Microsoft Office, and Google Programs
• Nevada Employees: NV Fingerprint Background Check
• Previous experience in school setting.
• Must demonstrate initiative and the ability to handle multiple tasks simultaneously.

Work Environment and Physical Demands

Work Environment and Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Duties are performed typically in school and/or office settings throughout the division. May include frequent walking, standing, stooping, lifting up to approximately 25 pounds and occasional lifting of equipment and/or materials weighing up to approximately 40 pounds may be required. Must have the ability to stand for extended periods of time in front of the classroom,; see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; and the ability to understand and follow oral and written instructions.

Benefits

• Enjoy industry-leading pay, rewards, referral bonuses and paid time-off.
• Care for your health and your family with comprehensive medical, dental, and vision benefits, discounted onsite childcare and student enrollment priority.
• Invest in your future with retirement plans and enhance your growth with promotion opportunities, training, mentoring, and tuition reimbursement.

Across Arizona, Nevada, and Texas.

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