PRINCIPAL CONTRACTS & GRANTS OFFICER

University of California Riverside; Riverside (CA); Remote; USD 81,000 - 151,000; Full time

Job summary

The University of California Riverside is seeking a Principal Contracts and Grants Officer to manage sponsored programs administration for various academic departments. The successful candidate will review complex proposals, negotiate awards, and ensure compliance with federal and state regulations, contributing to the institution's mission of advancing research in a diverse environment.

Qualifications

• Bachelor's degree in related area or equivalent experience.
• 6 - 10 years of related experience.
• Demonstrated experience negotiating research and awards.

Responsibilities

• Review, endorse and submit complex proposals.
• Negotiate and execute sponsored awards.
• Provide advice on sensitive sponsored programs issues.

Skills

Negotiation

Financial Analysis

Compliance Knowledge

Organization

Communication

Education

Bachelor's degree in related area

Advanced degree in a related field

Job description

Category : Campus Administration and Operations

Salary : $81,500 - $150,100

Full / Part Time : Full-time(100%)

Organization : Research & Economic Development

Department : Sponsored Programs Admin

Position Information :

The Principal Contracts and Grants Officer (PCGO) is responsible for providing institutional-level sponsored programs administration services to a portfolio of academic departments and research units, including acting as an institutional liaison with extramural sponsors (e.g., Federal agencies, state / local government, marketing boards, and non-profit entities). The duties of this position include (but are not limited to) : reviewing, endorsing, and submitting highly complex proposals; performing comprehensive analysis of a variety of awards (e.g., contracts, grants, and cooperative agreements); reviewing, negotiating, and executing (with delegated signature authority) highly complex sponsored awards on behalf of The Regents; providing advice to faculty and departmental analysts regarding critical and / or sensitive sponsored programs issues; interpreting a broad range of sponsor policies, government regulations, and award terms and conditions; coordinating and / or approving prior approval requests; and facilitating award closeouts. Additionally, the PCGO interacts with a variety of campus and University of California system-wide offices to facilitate the management, administration, and conduct of sponsored programs.

The full salary range for the Principal Contracts & Grants Officer is $81,500 - $150,100 annually. However, the expected pay scale for this position is $81,500 - $100,000 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and / or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

PLEASE NOTE : This position is classified as remote with occasional visits to campus as required. Working hours will be based on Pacific Standard Time (PST).

Requirements :

Educational Requirements

• Bachelor's degree in related area and / or equivalent experience / training.

Required

• Advanced degree in a related field.

Preferred

Experience Requirements

• Demonstrated experience utilizing various external electronic proposal submission systems.

Required

• Demonstrated experience negotiating research and research-related awards with federal agencies, state and local governments, and non-profit entities.

Required

• 6 - 10 years of related experience.

Required

• Demonstrated experience working within University of California policies.

Preferred

Special Conditions

Special

• Occasional travel for university related business meetings, conferences and / or professional development.

Required

• Extensive knowledge of program administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
• Full knowledge of Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration.
• Maintains knowledge of and ability to interpret and apply sponsor, institutional and departmental policies. Knowledge of current compliance regulations in all areas of research administration.
• Ability to manage high volume and complex transactions.
• Ability to perform highly complex financial analysis and customized reporting.
• Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.
• Experience with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements.
• Demonstrated advanced knowledge of generally accepted accounting, fiscal and reporting principles.
• Ability to interpret policy for others.
• Advanced knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
• Advances knowledge of effective grant funding processes, procedure and techniques.
• Advanced ability to create and train grant writing and other communication skills in a variety of styles to ensure securing grant funding required.
• Advanced ability to develop and maintain effective working relationships within a diverse, multicultural environment.
• Advanced knowledge of the mission of a major research university and the principles that form the foundation of academic research.
• Advanced skill in working as part of a team, leading teams, and collaborating with others to complete tasks / projects.
• Advanced ability to identify complex problems and implement appropriate solutions.
• Advanced ability to analyze data, information and objectives; identify patterns, concerns, issues, problems, needs, tendencies and relationships; formulate logical and objective conclusions; recognize alternatives and their implications; and make sound decisions or recommendations.

Preferred Qualifications

• Demonstrated advanced competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
• Knowledge of UC sponsored programs administration policies, procedures, and practices.

Additional Information :

Additional Information In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.

• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity / Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit : Employee Benefits Overview

General Information

Job Title

RSCH ADM 4

Job Code

006207

Grade

Department Head

Charles Greer

Ursula Prins

Generic Scope

Technical leader with a high degree of knowledge in the overall field and recognized expertise in specific areas; problem-solving frequently requires analysis of unique issues / problems without precedent and / or structure. May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy.

Custom Scope

Uses advanced contracts and grants concepts to manage high volume and high complexity transactions. May review and guide others in the review of financial and administrative management requirements of research contract and grant proposals, awards, and / or transactions to ensure compliance with institutional and sponsor policies. Works independently to assess complex grant, contract and subcontract transactions where analysis requires an in-depth evaluation of variable factors. May be eligible for delegated signature authority. May review and sign transactions for less experienced staff. May serve as a technical specialist in a particular area, such as federal contracts, state contracts, subcontracts or information systems. Central Role(CR) : Typically works on highly complex proposals and awards such as grants / contracts which require task budgets, option years, multiple investigators and multiple sub awards. Is eligible for delegated authority.

Department Custom Scope

The Principal Contracts and Grants Officer (PCGO) is responsible for providing institutional-level sponsored programs administration services to a portfolio of academic departments and research units, including acting as an institutional liaison with extramural sponsors (e.g., Federal agencies, state / local government, marketing boards, and non-profit entities). The duties of this position include (but are not limited to) : reviewing, endorsing, and submitting highly complex proposals; performing comprehensive analysis of a variety of awards (e.g., contracts, grants, and cooperative agreements); reviewing, negotiating, and executing (with delegated signature authority) highly complex sponsored awards on behalf of The Regents; providing advice to faculty and departmental analysts regarding critical and / or sensitive sponsored programs issues; interpreting a broad range of sponsor policies, government regulations, and award terms and conditions; coordinating and / or approving prior approval requests; and facilitating award closeouts. Additionally, the PCGO interacts with a variety of campus and University of California system-wide offices to facilitate the management, administration, and conduct of sponsored programs.

Key Responsibilities :

• Central Role (CR) : Administratively reviews complex grant or contract proposals budgets and awards, obtains / verifies necessary compliance approvals.
• CR) : Negotiates terms and conditions of highly complex research grant, contract and subcontract proposals and awards from various sponsors.
• Provides guidance and counsel on wide variety of highly complex research administration matters to principal investigators, senior departmental administrators and less experienced department staff. Leads education and outreach activities to facilitate connection between faculty and relevant programs / funding opportunities and promote research to external entities.
• CR) : Maintains professional relationships with sponsor representatives. Delivers specialized training and / or develops content for education workshops in the area of research administration. Leads broad initiatives to develop successful proposal processes and resources for researches.
• DR) : Provides highly complex projections, analysis and recommendations.
• Assists in support of audit as directed by senior staff.
• DR) : Ensures complete and accurate collection of research management administration data at all stages of the contract and grant life cycle. Independently oversees award reporting and closeout.
• CR) : Approves / signs-off submission of pre-award update information requested by sponsor representatives before issue of awards.
• CR) : Reviews and approves or rejects requested fund advance setups or research account updates.
• CR) : Maintains appropriate approvals from applicable compliance committees.
• CR) : Maintains communication with review committees to learn of new requirements.
• Prepares reviews and / or approves financial transactions. Independently gathers information as needed to perform financial analysis.
• DR) : Administers, in coordination with central and departmental administrators, the administrative and financial aspects of complex, awarded projects with broad impact.
• Performs special projects, analyses, and other duties as assigned.
• Department Role (DR) : Leads the organization, planning, establishment and monitoring of fiscal budget control of contracts and grants administration, submissions, budgets, support documents, gifts, endowments and privately funded projects for faculty research programs.
• Reviews budget allocations for policy exceptions, conceives of and maintains chart of accounts or other data management tools, and related business processes. Reviews and reconciles ledger accounts. Participates in gathering data from the general ledger for the collection of information for UBIT, preparing summary schedules, and either answering questions from departments or coordinating getting answers.

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