PRINCIPAL CONTRACT ADMINISTRATOR (ACQUISITION MANAGEMENT SERVICES)

Los Angeles Metro; Los Angeles (CA); On-site; USD 90,000 - 136,000; Full time

Job summary

An established industry player is seeking a skilled Contract Administrator to lead complex procurement activities. In this pivotal role, you will manage the entire contract lifecycle, ensuring compliance and effective communication with stakeholders. Your expertise will drive the successful acquisition of goods and services, contributing to the enhancement of the quality of life for all in LA County. If you are passionate about public service and possess strong negotiation and project management skills, this is an exciting opportunity to make a meaningful impact in a dynamic environment.

Benefits

Medical, Dental, and Vision Plans

Group Life Insurance

Long-Term Disability Insurance

Pension Plan

Flexible Work Schedules

Tuition Reimbursement

Transportation Passes

Paid Time Off

401(K) Thrift Plan

Employee Assistance Program

Qualifications

• Five years of experience in complex contract administration.
• Bachelor's degree in relevant field is required.

Responsibilities

• Leads contract administration activities for acquisitions.
• Prepares and evaluates RFPs and IFBs for procurement.

Skills

Contract Administration

Negotiation

Project Management

Financial Analysis

Communication

Education

Bachelor's Degree in Economics

Master's Degree in related field

Tools

Microsoft Office Suite

Project Management Software

Job description

Salary : $90,521.60 - $135,740.80 Annually

Job Type : Regular Employee

Job Number : 2400308

Cabinet : STRATEGIC FINANCIAL MANAGEMENT

Cost Center : 6320 - ACQUISITION MANAGEMENT SERVICES

Opening Date : 03 / 19 / 2025

Closing Date : 4 / 2 / 2025 5 : 00 PM Pacific

FLSA : Exempt

Bargaining Unit : Non-Contract

Metro's mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County.

Description

Performs complex work in support of contract administration activities for Metro's acquisition of goods and services.

Examples of Duties

• Leads the planning, development, and execution, including reviews and comments, on Request for Proposals (RFPs) and Invitation for Bids (IFBs), as necessary
• Meets with internal and external clients to anticipate requirements
• Prepares packages for advertising, printing, and distribution
• Conducts pre-bid and pre-proposal meetings to answer questions and set schedules
• Receives bids and proposals, acts as chairperson on bid / proposal evaluation team, and makes awards recommendations and formalizes awards
• Prepares various contract award letters and notices
• Responds to bid and proposal award protests
• Participates in initial contractor and consultant conferences
• Conducts negotiations as necessary
• Completes final draft of contracts
• Liaises with Metro's vendors and internal clients
• Maintains all records associated with an acquisition
• Supports Metro's diverse and economically disadvantaged programs, as well as other initiatives as assigned
• Reviews and approves invoices and payments
• Negotiates and approves change orders, task orders, contract work orders, and contract modifications
• Attends progress meetings to review contract issues, set payment schedules, and make adjustments to contract administration
• Monitors contract compliance
• Assists in developing claim strategies designed to minimize damage assessment and effect on schedules
• Arranges and participates in final inspection and prepares closeout documents
• Prepares monthly status reports, summaries, and other correspondence
• Briefs management on assigned projects and give oral presentations as applicable
• Provides guidance and assistance to lower-level employees
• Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all assigned employees
• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out

May be required to perform other related job duties

Minimum Qualifications

A combination of education and / or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes :

Education

• Bachelor's Degree in Economics, Business, Public Administration, or a related field; Master's Degree in a related field preferred

Experience

• Five years of relevant experience performing complex contract administration work; some positions in this class may require specialized experience in area of assignment

Certifications / Licenses / Special Requirements

• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
• Professional certification from National Contract Management Association (NCMA), American Production and Inventory Control Society (APICS), Institute for Supply Management (ISM), or equivalent preferred

Preferred Qualifications

Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.

• Experience administering acquisition contracts for large-scale infrastructure or transportation projects
• Experience conducting contract administration for federally funded procurements, ensuring compliance with FTA regulations
• Experience developing and implementing procurement strategies for high-value, long-term service agreements
• Experience administering consultant agreements, ensuring compliance with contract terms, deliverables, and budget constraints

Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)

• Theories, principles, and practices of public procurement, supply chain management, contract administration and / or practice of public agencies
• Applicable local, state, and federal laws, rules, regulations and policies pertaining to public procurement
• Financial and mathematical analysis, and statistical research
• Theories, principles and practices of project management
• Principles of supervision
• Applicable business software applications

Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)

• Performing complex contract administration and management work
• Planning, organizing, and coordinating the work of an integrated project team to perform contract administration functions
• Interviewing and evaluating contract proposal respondents
• Acquiring and analyzing information and resources, identifying problems, and making decisions in support of Metro's goals
• Exercising sound judgment and creativity in making decisions
• Determining strategies to achieve goals
• Influencing, mediating, and negotiating
• Communicating effectively both orally and in writing
• Interacting professionally with various levels of Metro employees and outside representatives

Ability to (defined as a present competence to perform an observable behavior or produce an observable result)

• Serve as liaison across the organization to enhance, improve, and develop policies and procedures
• Think and act independently
• Handle highly confidential material
• Represent Metro before the public
• Prepare comprehensive reports, contracts, specifications, correspondence, RFPs, and IFBs
• Perform cost analysis
• Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, and budgets
• Overseeing, training, and motivating assigned staff
• Travel to offsite locations
• Read, write, speak, and understand English

Special Conditions

The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.

Working Conditions

• Typical office situation
• Close exposure to computer monitors and video screen

Physical Effort Required

• Sitting at a desk or table
• Operate a telephone or other telecommunications device and communicate through the medium
• Type and use a keyboard and mouse to perform necessary computer-based functions
• Communicating through speech in the English language required

Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability. Learn more about Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with hiring practices.

Selection Procedure

Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.

Application Procedure

To apply, visit Metro's website at www.metro.net and complete an online Employment Application.

Computers are available to complete online Employment Applications at the following Metro location :

Telephone : [phone] or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.

All completed online Employment Applications must be received by 5 : 00 p.m. on the closing date. Late applications will not be considered.

• Open to the public and all Metro employees

This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.

• Please refer to the applicable benefit type (Regular or Temporary)

BENEFITS FOR REGULAR EMPLOYEES

Benefits cover probationary or regular full-time (working at least 40 hrs / week) employees of Metro.

We offer a range of high-quality medical, dental and vision plan options as well as health care spending accounts for you and your family. Metro will cover a significant portion of your health care premiums.

Medical / Dental / Vision Plan - Employee has the choice of 3 separate medical plans and 3 dental plans. A separate vision plan is included in each medical plan.

Group Life Insurance - PTSC pays for an amount equal to your annual salary, rounded up to the nearest $1,000. Minimum amount of life insurance is $30,000.

Accidental Death & Dismemberment Insurance - PTSC provides $50,000 coverage for each employee. Additional voluntary coverage in amounts up to $500,000 is available at favorable premium rates.

Long-Term Disability Insurance - 100% employer paid. Provides employees with a minimum income of 60% of earnings after six months of disability. Buy up or buy down options available.

Holidays - 12 days a year : New Year's Day, Martin Luther King, Jr. Day, Presidents' Day, Memorial Day, Independence Day, Labor Day, Veterans' Day, Cesar E Chavez, Juneteenth,Thanksgiving Day, Day After Thanksgiving, and Christmas Day.

Time off with Pay (TOWP) - Compensates employees who are on approved absence from work for reasons such as illness, injury, medical and dental appointments, personal business, vacation, or observance of (a) religious holiday.

Years of Service Annual Accrual

Hire date - 5 years 20 days

Beginning of 6th - 10th year 25 days

Beginning of 11th - 15th year 30 days

Beginning of 16th + years 35 days

Pension Plan - PTSC retirement plan is the Public Employees' Retirement System (PERS). Vesting is five (5) years. Minimum retirement age is 52, based on the 2% at 62 formula.

Other Benefits : Transportation passes for employees and / or eligible dependents; Medicare; Tuition reimbursement; credit union membership; SDI; Deferred Compensation Plan; 401(K) Thrift plan; EAP; Medical and Dependent Care Flexible Spending Accounts; Flexible work schedules; and Jury Duty Pay.

BENEFITS FOR TEMPORARY EMPLOYEES

Temporary (Contingent) employees are eligible for the following benefits only :

457 / 401K Plan

Flex Spending

Paid Sick Time

Fare Media

Rideshare Subsidies

For more information on the Benefits Enrollment for Contingent Employees, please visit LA Metro's Pension & Benefits website at

Please acknowledge that the following responses will be used to supplement and expand on the Work Experience section of your application. It is important to provide detailed answers and do not refer to or rely on a resume or other documentation as we will not review resumes to determine qualifications. The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as accurate as possible. By completing this supplemental questionnaire, you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal.

• Yes, I agree and understand my resume will not be reviewed

If you indicated being a current Metro employee, please enter your employee badge number in the field below. If you selected "No" to the previous question, please enter "N / A."

Please select the highest level of education you have completed.

• I do not have education equivalent to grade 12
• High school graduate, diploma or the equivalent (GED)
• Associate degree from an accredited college or university
• Bachelor's degree from an accredited college or university
• Master's degree from an accredited college or university
• PhD from an accredited college or university

Please select the number of years of relevant experience performing complex contract administration work.

• Fewer than 5 years
• 5 years or more, but fewer than 7 years
• 7 years or more, but fewer than 9 years
• 9 years or more

If you indicated having experience performing complex contract administration work, please describe where and how you gained this experience, including names of employers, dates of employment, and duties performed. If you do not have this experience, please indicate "N / A."

Please describe your experience administering acquisition contracts for large-scale infrastructure or transportation projects, including names of employers, dates of employment, and duties performed. If you do not have this experience, please indicate "N / A."

Please describe your experience conducting contract administration for federally funded procurements, ensuring compliance with FTA regulations, including names of employers, dates of employment, and duties performed. If you do not have this experience, please indicate "N / A."

Please describe your experience developing and implementing procurement strategies for high-value, long-term service agreements, including names of employers, dates of employment, and duties performed. If you do not have this experience, please indicate "N / A."

Please describe your experience administering consultant agreements, ensuring compliance with contract terms, deliverables, and budget constraints, including names of employers, dates of employment, and duties performed. If you do not have this experience, please indicate "N / A."