Principal Admitting Worker - Interventional OR Suite - FT 1st Shift

University of California - Irvine Health; Irvine (CA); On-site; USD 42,000 - 58,000; Full time

Job summary

UCI Health in Irvine, CA is seeking an Admissions Scheduler for Interventional Radiology to arrange procedure dates, verify demographics and funding, and prepare needed paperwork.

You will coordinate with physicians, staff, and the anesthesia team, provide wait-time estimates, and input data into the SMS system, acting as a liaison across admissions and IR. The role requires accuracy, strong communication, and the ability to manage multiple schedules in a fast-paced hospital setting.

Qualifications

• Must demonstrate general understanding of medical terminology.
• Knowledge of ICD-9 and CPT codes.
• Experience with computer software programs such as MS Office, Signature, TDS.
• Experience in a hospital or medical office setting.
• Demonstrated knowledge of registration, third party payers, government funded programs, and managed care.
• Demonstrated experience with referral authorization process.

Responsibilities

• Schedule patients for Interventional Radiology procedures.
• Assure all necessary paperwork is completed and forwarded to appropriate departments.
• Determine that funding covers proposed surgery/procedure; check expiration dates.
• Coordinate procedure date/time based on physician, staff, room and anesthesiologist availability.
• Communicate with patients to obtain demographic and financial data.
• Provide accurate wait time estimates when available.
• Act as liaison between admissions, other departments and IR.
• Input demographic and financial data into the SMS system.

Skills

Medical terminology

ICD-9/CPT coding

Payer/insurance knowledge

Referral authorization

Hospital/medical office experience

Tools

MS Office

Signature

TDS

Job description

Who We Are

UCI Health is one of California's largest academic health systems and the clinical enterprise of the University of California, Irvine. Established on July 1, 1976, UCI Health has grown into a 1,461-bed health system that includes UCI Health - Orange, UCI Health - Irvine, four Community Network hospitals and a growing network of ambulatory care centers across Orange and Los Angeles counties. As Orange County's only academic health systems, UCI Health is home to the only National Cancer Institute-designated comprehensive cancer center based in the county, the region's only American College of Surgeons-verified Level I adult and Level II pediatric trauma center, American College of Emergency Physicians Gold Level 1 Geriatric Emergency Department and a nationally recognized regional burn center verified by the American Burn Association. Powered by UC Irvine, UCI Health serves 5.6 million people across Orange County, western Riverside County and southeast Los Angeles County through excellence in patient care, research and medical education.

Your Role on the Team

Position Summary

Under supervision of the Admit Worker Manager of designee, incumbent is responsible for scheduling patients for Interventional Radiology (IR) procedures. Assures all necessary paperwork is completed and forwarded to appropriate departments. Assists in determining if the patient's source of funding covers proposed surgery/procedure and inquires about expiration dates. Determines that physician documentation reflects need for proposed surgery/procedure. Coordinates procedure date and time based on physician, staff, room and anesthesiologist availability/schedule. Communicates effectively with patients in order to obtain demographic and financial data. Provides accurate wait time estimates when available. Acts as a liaison between admissions, other departments and IR. Notifies departments, services, physicians and the patient if procedure date/time is rescheduled and updates all as necessary. Responsible for inputting demographic and financial data into the SMS System following basic computer flows and codes.

What It Takes to be Successful

Required Qualifications

• Must demonstrate general understanding of medical terminology
• Knowledge of ICD-9 and CPT codes
• Experience with computer software programs such as MS Office, Signature, TDS
• Experience in a hospital or medical office setting
• Demonstrated knowledge of registration, third party payers, government funded programs, and managed care
• Demonstrated experience with referral authorization process

Preferred Qualifications

• Previous experience as an admitting worker or surgery scheduler
• Familiarity with UC policies and procedures
• Familiarity of JCAHO requirements

Total Rewards

We offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to Work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

*Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page: https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact UCI's Employee Experience Center (EEC) at [e-mail] or at [phone], Monday - Friday from 8:30 a.m. - 5:00 p.m.

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization