Principal Admitting Worker - Cancer Center Admin - SL - FT Days

UC Irvine; California (MO); On-site; USD 42,000 - 60,000; Full time

Job summary

UCI Health is seeking an Admit Clerk to schedule patients for surgery and diagnostics, ensuring all paperwork is complete and forwarded to the right departments. You will verify funding coverage and coordinate with physicians, admissions, and the operating room to confirm dates and times.

You will input demographic and financial data in the SMS System, maintain accurate records, and communicate wait times and changes clearly to patients and teams.

Qualifications

• Minimum one year experience registering patients in a hospital or clinic.
• Basic understanding of medical terminology.
• Excellent written and verbal English communication.
• Ability to travel to off-site physician practices.
• Familiarity with ICD9 and CPT codes.
• Experience using MS Office.
• Weekend, holiday, and evening availability.
• Knowledge of university/medical center policies (preferred).

Responsibilities

• Schedule clinic patients for surgery and diagnostic procedures.
• Obtain demographics and financial data; verify funding coverage.
• Determine need for proposed surgery/procedure from physician notes.
• Coordinate with admissions, departments, and operating room.
• Input patient data into SMS System and follow standard workflows.
• Notify stakeholders if surgery dates change.

Skills

Registration systems

Medical terminology

Customer service

MS Office

English communication

Scheduling

Data entry

Tools

Epic

SMS System

Job description

Who We Are

UCI Health is one of California’s largest academic health systems and the clinical enterprise of the University of California, Irvine. Established on July 1, 1976, UCI Health has grown into a 1,461-bed health system that includes UCI Health — Orange, UCI Health — Irvine, four Community Network hospitals and a growing network of ambulatory care centers across Orange and Los Angeles counties.

As Orange County’s only academic health systems, UCI Health is home to the only National Cancer Institute-designated comprehensive cancer center based in the county, the region’s only American College of Surgeons-verified Level I adult and Level II pediatric trauma center, American College of Emergency Physicians Gold Level 1 Geriatric Emergency Department and a nationally recognized regional burn center verified by the American Burn Association. Powered by UC Irvine, UCI Health serves 5.6 million people across Orange County, western Riverside County and southeast Los Angeles County through excellence in patient care, research and medical education.

Your Role on the Team

Position Summary

Under supervision of the Admit Worker Supervisor, responsible for scheduling clinic patients for surgery and diagnostic procedures. Assures all necessary paperwork is completed and forwarded to appropriate departments. Assists in determining if the patient\'s source of funding covers proposed surgery/procedure and inquires about expiration dates. Determines that physician documentation reflects need for proposed surgery/procedure. Obtains surgery/procedure date and time based on physician availability and operating room schedule. Communicates effectively with patients in order to obtain demographic and financial data. Provides accurate wait time estimates when available. Acts as a liaison between admissions, other departments and operating room. Notifies departments, services, physicians and the patient if surgery/procedure date/time is rescheduled and updates all as necessary. Responsible for inputting demographic and financial data into the SMS System following basic computer flows and codes.

Required Qualifications

What It Takes to be Successful

• Previous experience with computer registration and registration scheduling system
• Must possess the skill, knowledge and ability essential to the successful performance of assigned duties
• Must demonstrate general understanding of medical terminology
• Must demonstrate customer service skills appropriate to the job
• Must be able to travel to off site physician practices
• Minimum one (1) year recent experience (within past two (2) years) registering patients in a hospital or clinic, working as a Medical Assistant, or working in medical billing
• General knowledge of ICD9 and CPT codes
• Excellent written and verbal communication skills in English
• Demonstrated experience using MS Office
• Ability to work weekends, holidays, and evenings
• Ability to maintain a work pace appropriate to the workload
• Ability to interpret and understand various medical insurance plans and make accurate determinations regarding coverage
• Ability to establish and maintain effective working relationships across the Health System

Preferred Qualifications

• Knowledge of University and medical center organizations, policies, procedures and forms
• Familiarity of Joint Commission standards
• Experience with Epic
• Experience in surgical scheduling
• Bilingual in English and Spanish

Total Rewards

We offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions Of Employment

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to Work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.


• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page: https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact UCI\'s Employee Experience Center (EEC) at [e-mail] or at [phone], Monday - Friday from 8:30 a.m. - 5:00 p.m.

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization