Primary Responsibilities

Oakland Rising; Oakland (CA); On-site; USD 110,000 - 165,000; Full time

Job summary

Oakland Rising is seeking a seasoned Operations Lead to strengthen our Organizational Infrastructure, Leadership Strategy, and Fiscal Sponsor relations. The role focuses on building values-based processes, supporting staff well-being, and ensuring efficient execution across departments.

The position also involves overseeing HR, systems, and technology, managing annual budgets and staffing plans, drafting contracts with contractors and partners, coordinating large events, and implementing robust

Qualifications

• Lead organizational infrastructure across HR, systems, and tech to uplift equity, access-justice, and staff well-being.
• Oversee operations strategy, goals, objectives, and staffing for the Operations Team.
• Prepare contracts with independent contractors, vendors, and partners.
• Provide outreach and logistical support for special projects and large events.

Responsibilities

• Develop annual budget with ED and track finances.
• Manage data management systems and reporting with IVE Director and Communications Manager.
• Coordinate with Fiscal Sponsor on HR, Finances, and Compliance and ensure deliverables.
• Coordinate operational workflows and staff meetings; update planning tools (Airtable, Asana).
• Support data entry and document management in Google Drive.

Job description

Organizational Infrastructure (HR/ Systems/ Tech) (30%)
Sustain implementation of the policies, process and systems that are values-based and efficient, to uplift the equity, access-justice, and well-being of the staff and the partner organizations staff involved in aspects of our work
Manage overall operations strategy including goals, objectives, and staffing needs
Manage quarterly and annual evaluations and work planning for the Operations Team
Directly supervise the Operations Team including Administrative Assistant, independent contractors and partners
Prepare contracts with independent contractors, vendors, and partners as needed to implement operations strategy annually
Provide outreach and logistical support for special projects, large events and meetings including but not limited to scheduling space rental, ordering food, completing paperwork, etc
Organizational Leadership and Strategy (30%)
Partner with the Leadership Team to refine and advance the organization’s strategic direction, including managing annual planning retreats, and developing and evaluating annual goals and benchmarks
Manage staff meetings, quarterly retreats and workflows. Schedule sessions, clean up notes and make sure all work planning systems get updated (airtable, asana)
Work collaboratively with Program Team to coordinate operations work for campaigns and participate as staff for volunteer days during civic engagement campaigns

Finance and Budget Management (15%)
Work with Executive Director to develop annual budget
Sustain financial tracking and management systems
Work with Development Manager to update internal management budget with new grants and income tracking
Work with Executive Director and Development Manager to project organization fundraising needs across fiscal years
Assist Executive Director and Development Manager with grant proposals and reports by providing timely and accurate information and analysis of organizational operations work
Support with regrants, including completing necessary paperwork and follow-through
Manage monthly updates to appropriate budgets

Data Management (15%)
Work with IVE Director and Communications Manager to develop and manage data management system
Work with partner organizations and organizational IVE campaigns to implement data management system protocols and procedures
Support database management with data entry, activities tracking, and generating reports
Document management and organization (in Google Drive)

Fiscal Sponsor Coordination (10%)
Work with Executive Director to coordinate between Oakland Rising and Fiscal Sponsor on the operational and administrative partnership in: HR, Finances, and Compliance
Ensure the timely completion of the deliverables from the Fiscal Sponsor
Establish and facilitate clear internal work processes and protocol for coordinating with RS