Prevailing Wage Officer

Northeast Ohio Regional Sewer District; Cleveland (OH); Hybrid; USD 65,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Flexible Spending Accounts

Employee Assistance Program

Free parking

Hybrid work

Corporate discounts

Health & Wellness program

Job summary

NEORSD is seeking a compliance-focused professional to manage prevailing wage requirements, audits, and apprenticeship documentation for contractor activities in the greater Cleveland area.

The role involves reviewing payroll, conducting site audits, and ensuring compliance with Davis-Bacon and related acts, while collaborating with the Legal Department and project teams.

Qualifications

• Associate degree required; field in Business Management/Administration preferred.
• Two years of experience coordinating small to medium projects; prevailing wage experience preferred.

Responsibilities

• Attend pre-bid/preconstruction meetings and prepare contractor reports.

Skills

Prevailing wage knowledge

Auditing

Contractor coordination

Attention to detail

Verbal & written communication

Microsoft Office

Education

Associate degree in Business Management or Business Administration

Tools

Microsoft Office Suite (Word, Excel, Outlook)

Job description

George J. McMonagle Administration Building
Cleveland, OH, USA

• Professional
• Full-Time
• Requisition #: PREVA002590

Description

JOB SUMMARY

Works with contractors during pre-bid or preconstruction meetings to answer questions about prevailing wage. Ensures compliance with prevailing wage requirements and conducts site audits as needed. Works with contractors and/or subcontractors to verify apprenticeship program requirements are documented and legal requirements are followed. Responsible for understanding and keeping informed of prevailing wage laws. Responsible for the prevailing wage database and generating reports. Performs other duties of a similar nature as may be required.

ESSENTIAL FUNCTIONS

Contractor Support

• Attends pre-bid and/or preconstruction meetings and gathers information to assist with related decision-making. Responsible for creating contractor’s reports.
• Works with contractors and subcontractors to explain prevailing wage rate requirements and responsibilities. Directs contractors to internet for frequently asked questions about prevailing wage at the Sewer District.

Program Compliance

• Conducts construction site audits in response to claims of non-compliance with prevailing wage rates on the part of the contracted employees.
• Interviews contractor’s employees who submitted the complaints and witnesses. Findings are reported to contractor management and the Sewer District's Legal Department.
• Observes and conducts job studies of work being performed on the job site by contracted employees.
• Collects and analyzes payroll documents and work order/assignment sheets.
• Matches documented activities to the appropriate work group/title from the Department of Labor for the prevailing wage rate that is matched.
• Reviews payroll documents to determine pay rates provided employees of project contractors matches with the available work group/title.
• Ensures the amount of time is correctly documented with work being performed.
• Documents inappropriate rate(s) being paid and calculates appropriate back wages and benefits to affected contracted employees.
• Provides reports on liquidated damages to be assessed against the contractor. Responsible for following guidelines specified in the contract.
• Reports findings to contractor management and the Sewer District's Legal Department. Ensures completed wage interviews and comparable information to submitted payrolls is uploaded.
• Works with the Sewer District's Legal Department and responsible Sewer District department to report any non-compliance to the Ohio Department of Commerce, Division of Labor and Worker Safety and Wage and Hour.
• Performs final review of every submitted certified payroll from contractors.
• Possess an understanding the apprenticeship laws and relative guidelines.
• Ensures apprenticeships do not exceed ratio permitted in wage and hour schedule.
• Confirms all appropriate apprenticeship registration with Ohio State Apprenticeship Council.
• Ensures appropriate examination of any apprenticeship agreement.
• Responsible for reviewing and uploading apprentice certification documents by contractors.

Legal Requirements

• Retains records related to prevailing wage documents.
• Responds to public records requested through the Sewer District's Legal Department.
• Ensures bid documents have prevailing wage information from the U.S. Department of Labor.
• Maintains a level of understanding of relevant acts related to prevailing including but not limited to, Davis-Bacon Act and related acts, Safety Standards Act, Ohio Revised Codes and Administrative Codes.
• Responsible for ensuring "Bona Fide" fringe benefits under the Davis-Bacon Act and related acts requirements are implemented.

Database Management

• Enters prevailing wage data and verification from contractors.
• Produces monthly workforce and project summary reports for the close out process.
• Produces reports as needed or fulfills requested.
• Verifies and corrects contractor entries into the database.
• Provides support to users to troubleshoot issues encountered with the database.
• Performs other duties of a similar nature as may be required.

MINIMUM JOB REQUIREMENTS

EDUCATION

• Candidate must possess an associate degree preferably in Business Management, Business Administration, Human Resources or a closely related field.
• Equivalent combination of relevant education and experience may be substituted as outlined in the Education Equivalencies Policy.

EXPERIENCE

• Candidate must possess two (2) years of experience in a position where successful coordination of small to medium projects were a major responsibility. Previous prevailing wage experience is preferred.

OTHER REQUIREMENTS

LICENSURE AND CERTIFICATIONS

Candidate must possess a valid driver's license with a driving record in accordance with the Sewer District's acceptable guidelines.

KNOWLEDGE, SKILLS AND ABILITIES

• Candidate must possess excellent verbal and written communication skills.
• Candidate must deliver high-quality service and the ability to successfully build and sustain positive and collaborative working relationships with a wide range of stakeholders.
• Candidate must possess time management skills to prioritize workloads based on available resources and time constraints and ability to deal with interruptions as they occur.
• Candidate must have attention to detail and organizational skills, ability to execute sound judgment and decision-making to solve problems as they arise.
• Candidate must possess negotiation and conflict resolution skills to address issues/opportunities for improvement.
• Candidate must be proficient with Microsoft Office Suite including Word, Excel and Outlook.

PHYSICAL AND MENTAL REQUIREMENTS

During the course of performing the essential functions of this position, the employee must be able to analyze, communicate, comprehend, coordinate, make decisions, possess general intelligence, interact, interpret, negotiate, possess numerical intelligence, organize, problem solve, have resilience and perform tasks. Physical work will need to be performed, such as balancing, bending, climbing, crawling, crouching, driving, feeling, kneeling/squatting, reaching, sitting, standing, talking, typing and walking. Repetitive movements will need to be performed such as simple grasping, power grasping and fine manipulation with both hands. Ability to push, pull and lift from floor to waist, waist to shoulder or floor to shoulder up to 40 lbs. on an occasional basis may be necessary. Position will require visual demands of accommodation, color vision, depth perception, far acuity and near acuity. Ability to withstand extremely loud noise exposure for fifteen minutes or longer on an infrequent basis is required. Exposure to environmental conditions such as respiratory hazards, outdoor work, vibrations, wet/humid conditions, work around large machinery and work at heights is encountered in this position.

PHYSICAL AND MENTAL REQUIREMENTS

During the course of performing the essential functions of this position, the employee must be able to analyze, communicate, comprehend, coordinate, make decisions, possess general intelligence, interact, interpret, negotiate, possess numerical intelligence, organize, problem solve, have resilience and perform tasks. Physical work will need to be performed, such as balancing, bending, climbing, crawling, crouching, driving, feeling, kneeling/squatting, reaching, sitting, standing, talking, typing and walking. Repetitive movements will need to be performed such as simple grasping, power grasping and fine manipulation with both hands. Ability to push, pull and lift from floor to waist, waist to shoulder or floor to shoulder up to 40 lbs. on an occasional basis may be necessary. Position will require visual demands of accommodation, color vision, depth perception, far acuity and near acuity. Ability to withstand extremely loud noise exposure for fifteen minutes or longer on an infrequent basis is required. Exposure to environmental conditions such as respiratory hazards, outdoor work, vibrations, wet/humid conditions, work around large machinery and work at heights is encountered in this position.

Pay Range: USD, Commensurate with Experience

Our Employee Benefits & Wellness Programs
We offer a comprehensive employee benefits package including Health Insurance Coverage, Various Retirement Planning Options (Ohio Public Employee Retirement System and Deferred Compensation Plans), Flexible Spending Accounts, Employee Assistance Program, Free Parking at our facilities, Corporate Discounts, and more! We also have an active Health & Wellness Program that promotes a life/work balance.

NEORSD supports the use of hybrid work as a way to help attract and retain talented individuals in public service, increase worker productivity and better prepares the agency to operate during emergencies. This position may be authorized for hybrid work. hybrid eligibility will be discussed during the interview process.

DISCLAIMER: The information outlined in this job description indicates the general nature and type of work performed by employees within this classification. It is not intended to provide a comprehensive inventory of all duties, responsibilities or competencies required of employees within this classification.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.