Preschool Administrative Assistant

Young World Physical Education; Colorado; On-site; USD 32,000 - 42,000; Full time

Job summary

Mancos Early Learning Center in Mancos, Colorado, seeks a Preschool Administrative Assistant to provide administrative and clerical support for a smooth preschool office operation. Responsibilities include greeting families, maintaining records, enrollment tasks, and supporting teachers and leadership staff.

The 10-month position with 180 working days requires strong organization, confidentiality, and communication skills to manage multiple tasks in a busy school environment.

Qualifications

• High School Diploma or equivalent required; experience preferred but not required.
• Strong communication and interpersonal skills with families, staff and vendors.
• Ability to maintain accurate student and staff records in a confidential manner.
• Experience with enrollment, attendance tracking, and billing documentation is a plus.

Responsibilities

• Greet and assist parents, visitors, and vendors professionally.
• Answer phone calls, emails, and general inquiries.
• Maintain accurate student and staff records.
• Assist with enrollment, registration, and attendance tracking.
• Process paperwork, forms, and billing documentation.
• Schedule appointments, meetings, and events.
• Support communication between families, teachers, and administration.
• Order and maintain office supplies.
• Assist with compliance and licensing documentation as needed.
• Perform other duties as assigned.

Skills

Task management

Detail oriented

Communication

Customer service

Problem solving

Confidentiality (FERPA)

Education

High School Diploma or equivalent

Tools

Microsoft Office

Google

Financial software

Email/calendar systems

Job description

Job Description

The Preschool Administrative Assistant provides administrative and clerical support to ensure the smooth operation of the preschool office. This role involves communicating with parents, maintaining student records, assisting with enrollment, and supporting teachers and leadership staff. This position is a 10-month position with 180 working days. MSD is on a four-day school week with bi-monthly professional days on Fridays.

Job Details

Mancos School District Region 6 Mancos Early Learning Center - MANCOS, Colorado Open in Google Maps

Job ID: 5803747
Application Deadline: Posted until filled
Posted: Jun 25, 2026 12:00 AM (UTC)
Starting Date: To Be Determined

Position Type: Full-time

Job Categories: Support Staff > Administrative Assistant

Job Requirements

• Greet and assist parents, visitors, and vendors in a professional manner.
• Answer phone calls, emails, and general inquiries.
• Maintain accurate student and staff records.
• Assist with enrollment, registration, and attendance tracking.
• Process paperwork, forms, and billing documentation.
• Schedule appointments, meetings, and events.
• Support communication between families, teachers, and administration.
• Order and maintain office supplies.
• Assist with compliance and licensing documentation as needed.
• Perform other duties as assigned.

Education and Related Work Experience

• High School Diploma or equivalent
• Experience is preferred, but may not be necessary

Technical Skills, Knowledge, and Abilities

• Ability to manage multiple tasks/priorities with frequent interruptions
• Detail-oriented
• Able to communicate effectively with a lot of different people
• Strong communication and interpersonal skills
• Customer service and public relations skills
• Critical thinking and problem-solving skills
• Ability to maintain confidentiality in all aspects of the job
• Maintain confidentiality of student information and records in compliance with confidentiality laws, including Family Educational Rights and Privacy Act (FERPA)

Licenses, Registrations, or Certifications

• Must have a valid driver’s license
• Employment is contingent upon successful completion of a criminal background check and fingerprinting, at the employee’s expense.
• CPR and First Aid certifications required within 90 days of hire

Materials and Equipment Operating Knowledge

• Student Information Systems
• Operating knowledge of and experience with computers
• Operating knowledge of and experience with Microsoft Office, Google, financial software, email/calendar systems.

Reporting Relationship and Direction/Guidance

Reports to: Building Director

The Mancos School District RE-6 does not discriminate on the basis of race, color, sex, religion, national origin, ancestry, creed, age, marital status, sexual orientation, genetic information, disability, or need for special education services in admission or access to, or treatment of employment in its educational programs or activities.

Mancos School District RE-6 is an equal opportunity and affirmative action employer and complies with Title IX and the Americans with Disabilities Act.

Salary Schedule

Additional Qualifications

• High School/Trade School degree preferred.
• Citizenship, residency or work visa required