Pre-Opening Sales & Events Coordinator

AC Element Phoenix City North; Phoenix (AZ); On-site; USD 42,000 - 60,000; Full time

Job description

PHOENIX, AZUL HOSPITALITY IS HIRING! BE PART OF SOMETHING EXTRAORDINARY!JOIN US AT OUR JOB FAIR! We will be hiring on the Spot (Lo invitamos. Estaremos contratando!)WHEN? Wednesday, October 28, 2026, from 11:30 AM – 6:00 PMWHERE? Backyard Phoenix - 21001 N. Tatum Blvd., Phoenix, AZ 85050Free parking available!We’re building the Pre-Opening Team for the exciting new dual-brand AC Hotel by Marriott & Element by Westin, opening in Phoenix in Q4 2026 — and we’re looking for passionate, talented, and hospitality-driven individuals ready to make an impact!With 240 guestrooms across two distinctive brands, AC Kitchen & Patio, the AC Lounge, Element’s signature Rise breakfast, and more than 6,000 sq. ft. of meeting and event space, this is your chance to help bring an extraordinary new hospitality experience to life!Please complete your application of employment and meet us on Wednesday, October 28 to meet our team, and take the first step toward your next career adventure!About Azul Hospitality GroupAzul Hospitality Group is an award-winning hotel management company known for its people-first culture, operational excellence, and strong partnerships with leading global brands including Marriott, Hilton, Hyatt, and IHG. Azul is widely respected for developing talented leaders, fostering innovation, and creating memorable guest experiences. The company offers a collaborative environment where leaders are empowered to make decisions, drive performance, and grow professionally.What Azul Offers?A Culture Built on Trust – We believe in empowering our people, fostering open communication, and building relationships grounded in mutual respect, honesty, and accountability.Work with Recognized Hospitality Brands – Gain valuable experience in a professional hospitality environment.Competitive Pay and Incentives – Enjoy competitive compensation and performance-based rewards.Comprehensive Employee Benefits – Access a benefits package designed to support your well-being.Career Growth Opportunities – Develop your skills and explore opportunities for advancement within our growing hospitality organization.Supportive Team Culture – Be part of a collaborative environment that fosters camaraderie, promotes teamwork, inspires innovation, and celebrates everyone's contributions.Apply today and take the next step in your career with us!Azul Hospitality Group is an equal opportunity employer dedicated to fostering a diverse and inclusive work environment.POSITION PURPOSEProvides support to Director of Sales & Marketing with varied office tasks in order to help meet and exceed forecasted revenue goals. Provide clerical/secretarial and administrative support to the Sales Department, including computer input, filing, and answering telephones.ESSENTIAL RESPONSIBILITIESEnthusiastically and proactively assist the Director of Sales and/or Sales Manager(s) in the sale of the Hotel concept to group, corporate and leisure prospects in a way that best illustrates the identity of the brand as innovative and newAssist the Director of Sales & Marketing and the Sales & Marketing team with administrative and clerical support.Handle all incoming and outgoing correspondence.Maintain a filing system of all department records.Arrange appointments and meetings for sales managers.Prepare meeting packets and other Sales & Marketing materials.Keep inventory of office supplies and place orders as needed.Provide client support to include processing client leads, investigating hotel and preferred guest program issues, and acquiring or sending collateral materials.Provide hotel support to include following up on outstanding responses, calling, faxing, and emailing clients and answering requests.Handle all logistics for small groups meetings for key clients.Generate reports and compile statistical information as requested.Produce and submit purchase orders according to the hotels procedure, as requested.Assist with BEOs, group resumes, room blocks, etc.Assist with client notification of key dates such as cut-off or payment schedule deadlinesDrive product quality and a unique guest experience at every opportunity.Take pride in the overall look and feel of the hotel never walking past something out of place.Maintain a refreshing attitude focused on positive friendly interactions with guests and staff.Develop and maintain strong interdepartmental relationships and open communication lines to assure efficient transfer of information.All other duties assigned by managers or supervisors.SUPPORTIVE FUNCTIONSIn addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the hotel:Assist with any guest inquiry.Follow all company and safety and security policies and procedures.Report maintenance problems, safety hazards, accidents, or injuries.Perform other reasonable job duties as requested by direct and indirect supervisors.PHYSICAL DEMANDSEnvironmental conditions are inside, a job is considered inside if staff spends approximately 90 percent or more of the time inside. Temperature is moderate and controlled by office environmental systems.Must be able to sit at a desk for up to ten (8) hours per day. Walking and standing are required the rest of the working day. Length of time of these tasks may vary from day to day and task to task.Must be able to exert well-paced ability to maneuver between functions occurring simultaneously.Must be able to lift up to 45 lbs. as needed.Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity.Hearing, smelling, tasting, and visual ability to observe and distinguish product quality and detect signs of emergency situations.Talking and hearing occur continuously in the process of communicating with staff, supervisors, subordinates, occasionally clients and ownerships.Vision occurs continuously with the most common visual functions being those of near and color vision and depth perception.Must have finger dexterity to be able to operate office equipment such as computers, printers, 10-key adding machine, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed.SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIESThe individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities:Must be able to travel on occasion, as needed.Must be able to speak, read, write, and understand the primary language used in the workplace.Requires good communication skills, verbal, written and electronic.Considerable knowledge of complex mathematical calculations and computer programs.Must have excellent leadership capability and customer relations skills.Must be detail oriented with outstanding organizational and communication skills.Must possess intermediate computer skills.Must possess basic computational ability.Ability to analyze, foresee user needs, and makes judgments to ensure proper tools are provided at property level.Ability to effectively deal with internal and external customers some of whom will require high levels of patience, tact and diplomacy and collect accurate information to resolve conflicts.Knowledgeable about basic function of Windows OS, MS Office, PMS, PBX, Key system, and POS.Self-driven and able to work independently.EDUCATIONHigh school or equivalent education required.Bachelors degree preferred.EXPERIENCESales & Marketing experience preferred.Prior experience in an administrative role preferred.LICENSES OR CERTIFICATIONSAbility to provide and maintain a valid drivers license as the position may require the operation of motorized and electric vehicles.GROOMINGAll Staff Members must maintain a neat, clean, and well-groomed appearance per Azul Hospitality standards. Refer to the property specific required grooming and uniform standards policy.ATTENDANCERegular attendance in conformance with the standards, which may be established by Azul Hospitality, from time to time, is essential to the successful performance of this position. Staff with irregular attendance / tardiness will be subject to disciplinary action, up to and including termination of employment. Upon employment, all staff is required to fully comply with Azul Hospitality rules and regulations for the safe and effective operation of the hotels facilities. Staff members who violate hotel rules and regulations will be subject to disciplinary action, up to and including termination of employment. Due to the cyclical nature of the hospitality industry, staff members may be required to work varying schedules to reflect the business needs of the hotel. In addition, attendance at all scheduled training sessions and meetings is required. This job description is not an exclusive or exhaustive list of all job functions that a staff member in this position may be asked to perform from time to time.