Pre-Litigation Assistant - Personal Injury

Law Offices of Samer Habbas & Associates, P.C.; United States; On-site; USD 48,000 - 58,000; Full time

Benefits offered by this job

Paid time off

401k and profit sharing

Health and dental plan coverage (60%)

Life, vision, and pet insurance

Job summary

The Law Offices of Samer Habbas & Associates, PC is seeking a meticulous Pre-litigation Assistant to support our Personal Injury team in the Arizona office. You will manage client intake, track cases, and assist with documents from intake to settlement while maintaining confidentiality and client trust.

The ideal candidate has 2-5 years of pre-litigation case management, strong communication skills, and proficiency in Microsoft Office and Google Workspace. Legal software experience is a plus.

Qualifications

• Bachelor's degree preferred in criminal justice, sociology, or related studies.
• 2-5 years of pre-litigation case management experience.
• Strong interpersonal and relationship-building capabilities.
• Analytical and problem-solving skills.
• Excellent telephone customer service etiquette with active listening skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office and Google Workspace.
• Knowledge of CASEpeer/Filevine is a plus.
• Team-oriented and independent work capability.
• Consistent attendance to support productivity.

Responsibilities

• Create relationships with clients and guide them through the case process from intake to settlement.
• Monitor cases by verifying client attendance and evaluating treatments.
• Maintain client records by reviewing case notes and progress.
• Communicate client progress through weekly interdisciplinary meetings.
• Request medical records and manage government claim forms and damage claims.
• Draft legal documents such as letters of representation and preservation of evidence.
• Ensure client file is complete for demand and potential litigation.
• Maintain client confidentiality at all times.

Skills

Interpersonal skills

Active listening

Time management

Communication skills

Microsoft Office

Google Workspace

Teamwork

Attention to detail

Client relations

Education

Bachelor's degree (criminal justice or related)

Tools

CASEpeer/Filevine

Job description

About Us

Founded by Samer Habbas in 2006, the Law Offices of Samer Habbas & Associates has been serving justice and representing clients all across Southern California. For over a decade, our firm has lived up to its mission to help save people from legal injustice. When our clients face unexpected, life-altering accidents, it is our objective to help them through this difficult time as they get their lives back on track. We work hard so our clients can rest easy and take the time they need to heal and recover. Throughout our years of operation, we have strived to deliver excellent client services with one-on-one communication, so that our clients are well informed and expertly represented.

Why work with us? The Law Offices of Samer Habbas & Associates, PC embodies excellence in our craft. Over the years we have been ranked as a Best Law Firm by U.S. News Group, a proud member of the Million Dollar Advocates Forum, named to the National Trial Lawyers’ Top 100, and an honored member of the National Academy of Personal Injury Attorneys. Working with us gives you the opportunity to work alongside and learn from some of the best Personal Injury Attorneys Southern California has to offer.

The Opportunity

The Law Offices of Samer Habbas & Associates, PC is seeking an empathetic, detail-oriented Pre-litigation Assistant for our Personal Injury team. The perfect candidate for this position has a service mindset and meticulous approach to case management. This position is full-time in our Arizona office. Experience in legal case management is required for this role.

Responsibilities

• Create relationships with clients and guide them through the case process from intake to settlement
• Monitor cases by verifying client attendance; observing, evaluating and communicating treatments and responses; advocating for needed services and entitlements; obtaining additional resources; intervening in crisis; providing the utmost professional support
• Maintain client records by reviewing case notes, logging events and progress
• Communicates client progress by conducting weekly interdisciplinary meetings and evaluations
• Request medical records; mail, scan and track government claim forms; and manage the resolution of property damage claims
• Draft legal documents such as letters of representation and preservation of evidence
• Ensure client file is complete for demand and potential litigation
• Maintain client confidence by keeping client/attorney information confidential

Requirements

• Bachelor’s degree preferably in criminal justice, sociology, or related studies
• 2-5 years of case management (pre-litigation) experience
• Strong interpersonal and relationship-building capabilities
• Analytical and problem-solving skills
• Excellent telephone customer service etiquette and support, with emphasis on active listening skills
• Superior time management and capable to handle multiple cases and deadlines at once
• Excellent communication skills (verbal, listening and written) and effective organization skills
• Knowledge of Microsoft Suite and Google Workspace
• CASEpeer/Filevine legal management software experience a plus
• Team-oriented and independently capable
• Maintains consistent attendance to support the team’s productivity and efficiency
• A strong desire to expand knowledge of personal injury law

Benefits

• Pay commensurate with experience ($23.00 - $28.00 an hour)
• We have a company culture that fosters career growth and opportunity
• We are a team – everyone is important and contributes to corporate growth and success
• We pay 60% of your health and dental plan, and offer life, vision and pet insurance
• We recognize that time off to recharge is important, so we offer paid time off that begins accruing on your first day of work.
• Our generous 401k and profit share plan is designed with your future in mind

The Law Offices of Samer Habbas & Associates, PC is an equal opportunity employer. All aspects of employment will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. We are unable to sponsor or take over sponsorship of an employment Visa at this time.