Pre-Construction Estimating Administrator

Top Dog Recruiting; City of Syracuse (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

Top Dog Recruiting in Syracuse, NY seeks a Pre-Construction Estimator/Manager to lead bidding and procurement for construction projects. You will supervise Superintendents, coordinate with GMCA, Inc., and assemble bids, estimates, and client presentations.

Travel is possible; relocation assistance may be considered. Reports To: Pre-Construction Estimator - Manager. The role emphasizes accurate costs, risk analysis, and pursuing new work opportunities.

Responsibilities

• Supervise and enforce responsibilities of Superintendents.
• Supervise and maintain client & consultant relationships with GMCA, Inc.
• Responsible for all project purchases and accuracy of project Profit/Loss statements.
• Assist Pre-construction Managers with procurement, process set-up, and related tasks.
• Assist in preconstruction training, work product, scheduling and performance.
• Develop strategies for new business development, marketing, and procurement of client relationships.
• Establish new client relationships and maintain existing ones.
• Coordinate procurement and assembly of documents, bids, and presentations for clients.
• Contribute to preconstruction strategies and proposal formation.
• Create clear scopes of work for subcontractor bids incorporated into proposals.
• Prequalify and vet new subcontractors and vendors benefiting GMCA.
• Maintain GMCA subcontractor database.
• Support estimating with budgeting, forecasting, and client negotiations.
• Analyze project risk factors case-by-case; prepare quantity takeoffs and quotations.
• Learn and use the company estimating software and maintain records for each proposal.
• Assist in hand-off to Construction department and contribute marketing materials for the Estimating Department.
• Canvass market for new construction and renovation projects and generate leads.
• Coordinate bid proposals and ensure all forms are submitted with proposals.
• Serve as liaison for bid bonds, bonds and insurance requests.
• Collaborate with Estimators on project and bid proposals.
• Manage document control of drawings, specs, and amendments during bids.
• Review all proposals for completeness.
• Reports To: Pre-Construction Estimator - Manager
• Travel: Some travel to client visits and project sites.
• Limited relocation expenses may be considered.

Job description

Salary: $50,000-$70,000

Responsibilities

• Supervise and enforce responsibilities of Superintendents.
• Supervise and maintain client & consultant relationships with GMCA, Inc.
• Responsible for all project purchases and accuracy associated Accurate Project Profit/ Loss statements.
• Assist Pre-construction Managers with Pre-construction and estimating information procurement, process set-up, engagement and completion of related tasks.
• Assist and participate in preconstruction training, work product, scheduling and performance.
• Participate in the creation and execution of strategies for new business development, marketing, and procurement of new client relationships.
• Participate in establishing new client relationships
• Maintain and be a positive influence on existing client relationships.
• Manage and assist with the procurement of all documents, information, articles, plans and specifications and correctly assemble proposals, bids and presentations to clients
• Participate in preconstruction strategies and formulation of proposals and presentations.
• Assist in the creation of clear scopes of work for each subcontractor bid incorporated into GMCA, Inc. proposals.
• Assist in the procurement, pre-qualification and vetting of new subcontractor and vendor relationships beneficial to GMCA.
• Assist in the maintenance of GMCA subcontractor Data Base.
• Assist in Competitive bidding, budgeting, forecasting, client negotiations with head of Preconstruction Department.
• Analyze potential project risk factors and pitfalls on a case-by-case basis
• Create and assemble quantity takeoffs, subcontractor and vendor quotations to maintain thorough and consistent bidding practices
• Learn and possess a good understanding and working knowledge of the company estimating software, forms and procedures necessary to formulate an entire estimate.
• Maintain estimating records for each proposal type and category. Assist with the preparation and presentation of the Preconstruction hand off to the Construction department.
• Provide support to Estimating Department in creating marketing material.
• Assist in canvassing market for new potential construction and renovation projects.
• Contact owners, architects, engineers to find leads for new projects.
• Create and send out marketing material to potential new clients. Follow up as necessary.
• Coordinate creation of bid proposals and assure all required forms are filled out and turned in with each proposal.
• Act as a liaison for bid bond, bond and insurance requests for projects.
• Work with Estimators in creating project and bid proposals.
• Document control of all drawings, specifications and amends during bid process.
• Review all proposals for completeness.

Reports To: Pre-Construction Estimator - Manager

Mental and Visual Requirements

Close mental and visual attention required to perform work dealing primarily with preparing and analyzing data and figures, using a .computer terminal, and reading.

Travel

Some Travel to visit clients and or items relating to and including accurately estimating assigned projects.

Limited relocation expenses will be considered.