Pre-Construction Coordinator (Charlotte, NC)

ZipRecruiter; Charlotte (NC); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading construction firm in Charlotte is seeking a dedicated Preconstruction Support Specialist. In this role, you'll provide critical administrative assistance to the estimating team, ensuring smooth project execution and collaboration with trade partners. Ideal candidates will have a strong background in commercial construction and excel in communication and problem-solving.

Qualifications

• 3 to 5 years of experience in commercial construction is a plus.
• Advance expertise in Microsoft Office required.
• Strong verbal and written communication skills required.

Responsibilities

• Provide administrative support to estimating team and pre-construction process.
• Track all project milestones and communicate with trade partners.
• Attend pre-bid meetings and take notes.

Skills

Attention to detail

Problem-solving

Communication

Critical thinking

Education

Associate’s degree or higher

Tools

Microsoft Office

Adobe

Bluebeam

Job description

Job DescriptionJob Description

Company Overview

McFarland Construction is a full-service commercial construction firm, specializing in the delivery of projects through general contracting, design/build, and construction management engagements. We serve a diverse range of market segments, including Corporate Services, Health Sciences, Financial Services, Power/Energy, Mission Critical, and Public Sectors.

Founded in 2010, McFarland Construction has grown to become the largest African American-owned construction company in the Charlotte region. We are ranked #18 among the largest general contractors in Charlotte, one of the top 50 fastest-growing privately-owned businesses in Charlotte, and one of the top 40 fastest-growing mid-market companies in North Carolina.

If you're seeking the next step in your career and want to be part of an innovative, rapidly expanding company, we have an amazing opportunity for you! Join us and be a part of our exciting journey.

Job Summary

To serve as the heartbeat of pre-construction in support of all activities related to soliciting, pricing, and proposing pre-construction phase services. Provide support for our pre-construction and business development team. Collaborate with internal/external teams, which may consist of: Clients, McFarland Construction teammates, teaming partners, suppliers, architects, and engineering partners, and other industry/community stakeholders. Support projects, and project teams within the existing company portfolio. Other projects/client initiatives may be added in the future

Key Responsibilities include:

• Provide administrative support to estimating team and pre-construction process from start to finish
• Creating all-new project files on ShareFile
• Printing drawings and RFP information (printing is only done as requested) for review
• Issuing Invitation to Bid (ITB)
• Tracking all project milestones on the estimating calendar including bid, RFI, and pre-bid meeting dates
• Communicating with trade partners via phone (PRIMARY) and/or email to find out the status of bids & tracking receipt of bids
• Managing SmartBid list for tracking no bids vs confirming intents to bid vs receiving bids
• Communicate to estimating lead when there is a risk of no participation in a trade package
• Sending out RFI responses, project notes, photos, site walk notes, addenda, and any other bid correspondence to trade partners (I.E., bid reminders, etc.)
• Managing estimating email regarding answering questions from trade partners and/or funneling those that need answers to the prospective estimating team lead
• Downloading and cataloging bids from trade partners in ShareFile folder
• Aide with getting trade partner contact information when pursuing out of market jobs
• Managing and updating estimating log for weekly Pre-Construction meeting
• Provide cost studies for per diem costs (I.E., flights, hotels, gas, rental car, etc.) for out-of-town projects (as needed)
• Pre-populating public bid documents and follow-up to coordinate all internal signatures, notaries etc. Preparing final bid package for submission to public entity.
• Managing the trade partner database for up-to-date contact information for bid solicitations
• Preparing all documentation & coordinate meetings for turnover to Operations when awarded bids
• Pre-populating and printing Construction Turnover Meeting (CTM) agenda
• Follow-up Operations to ensure all bid packages are released to awarded trade partners & closing out bidding process accordingly
• Requesting, receiving, reviewing for completeness, and cataloging trade partner pre-qualification statements
• Taking minutes/notes during preconstruction related meetings and distributing to meeting participants
• Attending pre-bid meeting site walks as needed to take notes, pictures, and in-field measurements
• Attending networking events and engaging with co-workers, trade partners, clients, vendors, etc. to build and maintain relationships.

Education & Additional Qualifications

• Associate’s degree or higher from an accredited college or business school is a plus
• 3 to 5 years of experience in commercial construction is a plus
• Advance expertise in Microsoft Office and database management is required
• Passion for being in a key support role that is critical to the Preconstruction team’s success
• Strong critical thinking skills
• Proactive problem-solving mentality
• Attention to detail is a must
• Experience with Adobe and Bluebeam software is a plus
• Strong verbal and written communication skills required