Pre-Clinical Coordinator, Sim Lab

University of the Pacific; Sacramento (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

The University of the Pacific seeks a Pre-Clinical Coordinator to oversee simulation lab and clinical dispensary operations. This role involves managing lab schedules, ensuring compliance with safety protocols, and acting as a liaison between faculty and students. Candidates should have a high school diploma and two years of administrative support experience, with preferred qualifications in dental assisting and office software proficiency.

Qualifications

• Two (2) years of administrative support experience.
• Dental Assistant (DA) or Registered Dental Assistant (RDA) certification preferred.
• Experience in dental, clinical, academic, or sim lab settings preferred.

Responsibilities

• Manage daily operations of the simulation lab and clinical dispensary.
• Coordinate lab schedules and oversee inventory and materials.
• Maintain compliance with safety protocols.

Skills

Organizational skills

Attention to detail

Verbal communication

Written communication

Education

High school diploma or equivalent

Tools

Microsoft Office

Scheduling/inventory systems

Job description

Work performed during standard business hours. Position requires some work during non-business hours to meet business needs.

Position End Date

Open Date

Open Date 05/05/2025

Close Date

Open Until Filled Yes

Special Instructions to Applicants

For Applicants Seeking Job Opportunities within the University
Internal: Internal applicants will be considered within the first five (5) business days of the posting period.
External: External applicants will be considered on the sixth (6) business day of the posting period.

Sponsorship

This position is not eligible for a visa sponsorship now or in the future.

Position Summary Information

Primary Purpose

The Pre-Clinical Coordinator plays a critical role in the delivery of pre-clinical education for dental students by managing daily operations of the simulation lab and clinical dispensary. Reporting to the Director of the PHCC and the PRD Course Director, the incumbent will coordinate lab schedules, oversee inventory and materials, support compliance with safety protocols, and serve as the primary liaison between faculty, students, and the sim lab. This role also includes overseeing the Student Store to ensure availability of essential supplies for student learning.

Essential Functions

Simulation Lab & Dispensary Operations:

• Collaborate with course directors to plan and execute simulation-based instruction.
• Develop and maintain the sim lab schedule in coordination with faculty and program needs.
• Prepare and break down instructional environments, including equipment, supplies, and stations.
• Order and manage inventory of instruments, supplies, and materials using digital inventory systems.
• Maintain a clean, orderly lab and dispensary environment.
• Maintain a clear separation between sterilized and contaminated materials.
• Collect, disinfect, sterilize, and manage instruments and clinical materials per infection control protocols.
• Dispose of single-use items appropriately.
• Use PPE as required and report any infractions in a professional manner.
• Review and follow Safety Data Sheets and protocols for handling hazardous materials.
• Maintain accurate digital records of supply issuance and returns; notify students/faculty of overdue items.
• Ensure compliance with infection control, FERPA , HIPAA , and university safety policies. Additional training provided as needed.

Student Store Operations:

• Oversee the daily operations of the Student Store located within the SIM lab.
• Track usage trends and maintain inventory of student supplies.
• Order supplies in collaboration with the San Francisco team to ensure consistent stock.
• Maintain financial and transaction records in accordance with institutional policies.
• Ensure the store is accessible, organized, and fully stocked throughout the academic term.

University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.

Minimum Qualifications

• High school diploma or equivalent.
• Two (2) years of administrative support experience.

Preferred Qualifications

• Excellent organizational skills and attention to detail.
• Ability to work independently and collaboratively with diverse stakeholders.
• Strong verbal and written communication skills.
• Ability to take direction and actively listen.
• Dental Assistant (DA) or Registered Dental Assistant ( RDA ) certification.
• One to two (1-2) years of experience in dental, clinical, academic, or sim lab settings.
• Familiarity with sterilization, infection control, and simulation lab technology.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and scheduling/inventory systems.
• Experience in academic support, inventory management, or retail operations is a plus.
• Work independently or as part of a team.
• Experience and sensitivity in working with people of diverse backgrounds and cultures.
• Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
• Ability to engage and integrate culturally responsive practices and knowledge in their work

Physical Requirements

The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requires occasional lifting of thirty to thirty-five (30–35) lbs. Alternating between sitting and standing throughout the workday. Requires extended periods of sitting and repetitive hand/wrist motion while using a computer keyboard and phone—occasional standing, walking, bending, stooping, and reaching.

Work Environment/Work Week/Travel:
Work is primarily performed in a standard office environment. Work performed during standard business hours. Position requires some work during non-business hours to meet business needs.

Hiring Range

Hiring Range $18.99 - $23.74 per hour. We consider factors such as, but not limited to, scope and responsibilities of the position, candidate’s qualifications, internal equity, as well as market and organizational considerations when extending an offer.

All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.

AB 810 Misconduct Disclosure Requirement: University of the Pacific complies with California Assembly Bill 810, requiring candidates accepting conditional job offers to disclose any final administrative or judicial findings, ongoing proceedings, allegations, resignations under investigation, or appeals related to sexual harassment or misconduct within the past seven years.

AA/EEO Policy Statement

University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Do you have a high school diploma or equivalent?
  • Yes
  • No
• * Do you have at least two (2) years of administrative support experience?
  • Yes
  • No