Pre-Award Coordinator

Penn State University; University Park (TX); On-site; USD 56,000 - 82,000; Full time

Job summary

Penn State's College of Earth and Mineral Sciences is seeking a motivated Pre-Award Coordinator for its Research Office. This role focuses on grant administration and proposal preparation as part of a dynamic team contributing to a significant research enterprise. The ideal candidate will demonstrate experience in research administration and strong communication skills, with a commitment to advancing diversity and inclusion.

Benefits

Medical, dental, and vision plans

Tuition discounts for spouse and children

Paid holidays

Qualifications

• Must have three or more years of experience in research administration or related positions.
• Experience with proposal submission to DOE, NASA, or DoD sponsors preferred.

Responsibilities

• Coordinate and submit compliant proposal packages on behalf of faculty.
• Prepare proposal budgets and review solicitation requirements.

Skills

Communication

Attention to Detail

Interpersonal Skills

Multi-tasking

Education

Bachelor’s Degree or higher

Job description

APPLICATION INSTRUCTIONS:

+ CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday (https://www.myworkday.com/psu/d/inst/13102!CK5mGhIKBggDEMenAhIICgYI1A0Q1...) to complete the internal application process. Please do not apply here, apply internally through Workday.

+ CURRENT PENN STATE STUDENT (not employed previously at the university) seeking employment with Penn State, please login to Workday to complete the student application process (https://pennstateoffice365.sharepoint.com/:b:/s/KnowledgeBaseArticlesSha...). Please do not apply here, apply internally through Workday.

+ If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants (https://hr.psu.edu/sites/hr/files/Application_Process_for_External_Applications_Non-Penn_State_Employees_.pdf).

JOB DESCRIPTION AND POSITION REQUIREMENTS:

Penn State’s College of Earth and Mineral Sciences (EMS) seeks a highly motivated and experienced professional to serve as a Pre-Award Coordinator in the Office of the Associate Dean for Graduate Education and Research.

The EMS Research Office provides proposal preparation support and grant administration services for a $70 million per year college research enterprise. College-level research administrators are a vital part of Penn State’s vibrant research community which boasts annual research expenditures exceeding $1.2 billion and ranks among the top 30 public research universities in the nation. The selected candidate will join a highly respected team of pre-award and post-award professionals in a high-volume, fast-paced, innovative, and service-first environment.

Responsibilities: The Pre-Award Coordinator is responsible for the coordination and submission of compliant proposal packages on behalf of faculty and researchers for their designated college sub-units. This position requires demonstrated experience with the following tasks :

• Prepare proposal budgets and non-technical components of grant applications
• Review solicitation requirements and provide guidance to faculty to ensure compliant submissions
• Generate grant application packages on a variety of government websites (i.e. Research.gov, Grants.gov)
• Maintain cognizance of University research administration policies and guidelines, and provide guidance to faculty and staff on appropriate procedures and required approvals
• Coordinate with the Office of Sponsored Programs, Research Accounting, Office of Research Protections, and other University contacts as needed throughout the proposal process

Work Arrangement: The EMS Research Office is supportive of flexible work arrangements aligned with the ability to meet the needs of the unit and the essential duties of the position. The location of this position is flexible and can operate remotely within the United States. Standard working hours are in the Eastern time zone.

Education and Experience: This position will be filled at the Proposal and Award Generalist – Advanced Professional level and requires a Bachelor’s Degree or higher and three or more years of experience in research administration or related positions, or an equivalent combination of education and experience. Candidates should demonstrate strong communication and interpersonal skills, attention to detail, and the ability to multi-task in a high-volume deadline-driven environment. All qualified candidates are encouraged to apply; preference will be given for proposal submission experience with Department of Energy (DOE), NASA and/or Department of Defense (DoD) sponsors.

The College of Earth and Mineral Sciences and the Pennsylvania State University are committed to, and accountable for advancing diversity, equity, and inclusion in all its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.

Penn State offers competitive benefits to full-time employees, including medical, dental, vision, and retirement plans, in addition to tuition discounts (75% discount for spouse and children), and paid holidays. Please visit https://hr.psu.edu/current-employee/benefits for more detailed information.

The salary range for this position, including all possible grades, is: $56,200.00 - $81,500.00

Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and...) - additional information on Penn State's job and salary structure.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports).

Employment with the University will require successful completion of background check(s) in accordance with University policies.

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

Additional links include: Federal Contractors Labor Law Poster, PA State Labor Law Poster, Affirmative Action, Penn State Policies, Copyright Information.