Pre-Award Administrator - Team C

uchicago; Chicago (IL); On-site; USD 75,000 - 100,000; Full time

Job summary

The University of Chicago invites applications for a Pre-Award Administrator to provide professional support for grant and contract proposals and funding within the Department of Neurological Surgery. You will work with faculty to identify, prepare, and submit applications and will assist in post-award activities and compliance monitoring.

The role requires experience in grants administration, budgeting, and reporting, with attention to detail and strong communication.

Qualifications

• Minimum requirements include a college or university degree in related field.
• Minimum requirements include 2-5 years of work experience in a related job discipline.
• Bachelor's degree in accounting, business administration, or science strongly preferred.
• Three years of administrative, accounting, or grant and contract administration experience strongly preferred.
• Experience with budgets, ledgers, invoices, and fiscal reporting strongly preferred.
• Experience in one or more aspects of sponsored program administration in a research environment strongly preferred.
• Experience with accounting systems strongly preferred.

Responsibilities

• Works with faculty and staff to identify, prepare, and submit grant applications to federal and private sources and secure sponsored funding from federal and local granting agencies as well as foundations.
• Assists in the timely submission of required annual reports and continuation applications.
• Serves as a resource to Section administrators and post-award account administrator to ensure that award activities and spending adheres to award terms and conditions.
• Attends institutional meetings that focus on grants management and establishes and maintains appropriate working relationships with both internal and external agencies.
• Seeks new avenues for funding and grant opportunities and ensures that notices of relevant opportunities are brought to faculty attention. Works with sponsors to draft proposal budgets in accordance with University needs, with a moderate level of guidance and direction.
• Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi investigator grants. Serves as department contact for annual audits and agency site visits.
• Reviews all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Responsible for all data entry and preparation of grant reports and trend analysis.
• Performs other related work as needed.

Skills

Accounting knowledge

Budgeting

Grant administration

Audit readiness

Communication skills

Attention to detail

Time management

Problem solving

Process improvement

Cross-functional collaboration

MS Office skills

Familiarity with grant policies

Education

Bachelor's degree in accounting, business administration, or science

College degree in related field

Tools

Accounting systems

Job description

Department

BSD ADM - Pre Award - Team C

About the Department

The University of Chicago is an intellectual community and a globally renowned research institution dedicated to fostering innovative and impactful research in various domains, including the Biological Sciences. The Biological Sciences Division is at the forefront of cutting‑edge research and the Research Administration Office (RAO) plays a pivotal role in supporting and facilitating the faculty who conduct research.

Job Summary

The job provides professional support for pre-award and/or post-award activities relating to grant and contract proposals and funding within a department or unit. Pre-award activities include research, preparing applications, and editing proposals. Post-award activities include compliance monitoring, payment processing, and salary allocations. Performs work with moderate guidance and utilizes knowledge of University and business drivers. The Pre-Award Administrator will facilitate the development and initiation of research grants and contracts for faculty in the Department of Neurological Surgery.

Responsibilities

• Works with faculty and staff to identify, prepare, and submit grant applications to federal and private sources and secure sponsored funding from federal and local granting agencies as well as foundations.

• Assists in the timely submission of required annual reports and continuation applications.

• Serves as a resource to Section administrators and post-award account administrator to ensure that award activities and spending adheres to award terms and conditions.

• Attends institutional meetings that focus on grants management and establishes and maintains appropriate working relationships with both internal and external agencies.

• Seeks new avenues for funding and grant opportunities and ensures that notices of relevant opportunities are brought to faculty attention. Works with sponsors to draft proposal budgets in accordance with University needs, with a moderate level of guidance and direction.

• Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi investigator grants. Serves as department contact for annual audits and agency site visits.

• Reviews all applications against University guidelines, in addition to drafting progress reports, non-competing applications, amendments, and budgeting. Responsible for all data entry and preparation of grant reports and trend analysis.

• Performs other related work as needed.

Minimum Qualifications

Education: Minimum requirements include a college or university degree in related field.

Work Experience: Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications: —

Preferred Qualifications

Education:

• Bachelor's degree in accounting, business administration, or science strongly preferred.

Experience:

• Three years of administrative, accounting, or grant and contract administration experience strongly preferred.

• Experience with budgets, ledgers, invoices, and fiscal reporting strongly preferred.

• Experience in one or more aspects of sponsored program administration in a research environment strongly preferred.

• Experience with accounting systems strongly preferred.

Preferred Competencies

• Strong computer skills including word processing, database management, and spreadsheet skills.

• Excellent verbal and written communication skills.

• Attention to detail.

• Ability to be flexible and adaptable.

• Knowledge of general accounting standards and auditing.

• Strong organizational skills.

• Strong financial and analytic skills.

• Ability to research issues and propose solutions to problems.

• Demonstrated initiative in improving processes and enhancing systems.

• Ability to exercise sound judgment, discretion and tact.

• Familiarity with federal and non-federal grant and contract policies.

• Time management skills and the ability to handle multiple, concurrent tasks within deadlines.

• Ability to work with individuals from across the division and university.

Working Conditions

• Office environment.

Application Documents

• Resume (required)
• Cover Letter (optional)

Job Family

Financial Management

Role Impact

Individual Contributor

Scheduled Weekly Hours

40

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

FLSA Status

Exempt

Pay Range

$75,000.00 - $100,000.00

Benefits Eligible

Yes

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination. Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form. All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.