Practice Support Team Specialist (Private Wealth Legal Assistant)

Internal Revenue Service; Falls Church (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

A leading law firm is seeking a Practice Support Team Specialist (Private Wealth Legal Assistant) in Falls Church, VA. This role involves administrative support to attorneys within the Private Wealth Practice Group, ensuring smooth operations and high-quality service. Ideal candidates should have strong organizational skills, relevant legal experience, and proficiency in legal software tools.

Qualifications

• 3-5 years of legal experience required, with focus on Private Wealth preferred.
• Strong process and information management skills.
• Minimum typing speed of 60 wpm.

Responsibilities

• Coordinates all workflow for assigned attorneys.
• Prepares and manages legal documents and client intake.
• Assists with billing and client financial updates.

Skills

Organizational skills

Client communication skills

Customer service

Education

High School Diploma or GED

2-year degree preferred

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

Husch Blackwell LLPis a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations.

At Husch Blackwell, we believe that diverse, equitable, and inclusive teams lead to better outcomes. Husch Blackwell is committed to retaining, recruiting, developing, and promoting talented lawyers and business professionals with diverse backgrounds and experiences. We foster an engaged, diverse, and inclusive team culture of accountability and purpose that makes our Firm and our communities better.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role and be valued and empowered, then we invite you to apply to ourPractice Support TeamSpecialist (Private Wealth Legal Assistant)position in our Nashville, TN office. This position will work onsite 4 days per week.

The Practice Support Team Specialist (Private Wealth Legal Assistant)is responsible for providing point-of-contact administrative support to assigned attorneys within our Private Wealth Practice Group. Successfully managing multiple projects and priorities including delegating specific duties to other teams. Works in a Practice Support Team of Specialists, sharing overflow responsibility and support to all timekeepers assigned to the team. Communicates effectively, courteously, and professionally with clients, visitors, staff, and timekeepers. Demonstrates executive-level attention to detail, good grammar, spelling, and proofreading, as well as strong technical and organizational skills. Essential job duties include:

• Coordinates all workflow for assigned attorneys, delegating specific tasks to other teams, including follow-up and quality control.
• Prepares documents: Types, transcribes, revises, and proofreads legal documents accurately, prioritizes assignments, and meets specific deadlines on projects.
• Coordinates schedules: Assists in coordinating timekeeper calendars, and meeting arrangements. Makes travel arrangements and prepares itineraries.
• Coordinates accounting administrative functions: Coordinates client billing matters, prepares billing letters and other requested client financial updates; assists attorneys with tracking and monitoring alternative fee arrangements; assists attorneys with automation, tracking, and monitoring of matter budgets.
• Processes new client/matter intake: Prepares and processes new matter forms, requests conflict checks, and opens new files.
• Processes mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits, and enclosures are included. Coordinates activities with the Workplace Services or Administrative Resource Team as needed.
• Provides general administrative support: Maintains attorney contacts, and tracks requirements and activity related to CLE and memberships.
• Works collaboratively in a team: Proactively demonstrates effective teamwork and communication with team members and all Firm personnel. Actively participates in regular team meetings to discuss current projects and workflow. Takes personal responsibility for regularly exchanging information and training tips with team members for maximum job effectiveness.
• Effectively uses team software to log and manage workflow.
• Shows proficiency in Private Wealth law, supporting our Private Wealth practice group: e-filing, calendar coordination, document edits, and pleadings.
• Other: Operates office equipment including PCs, printers, phones, copiers, facsimiles, and typewriters. Copes successfully with demands from timekeepers, remaining calm under pressure. Conducts all business in a confidential manner.
• Other duties as assigned.

Position Requirements

• High School Diploma or GED required; 2-year degree preferred.
• 3-5 years of legal experience is required, with a heavy focus on Private Wealth preferred.
• 1-3 years of experience as a high-level executive assistant preferred.
• Experience managing a busy executive calendar preferred.
• Strong skills in process and information management preferred.
• Ability to provide excellent customer service.
• Ability to demonstrate excellent client communication skills.
• Strong organizational skills
• Ability to work well both independently and within a team.
• Minimum typing speed of 60 wpm.
• Proficiency in Microsoft Office Suite including Outlook, Word, PowerPoint, and Excel.
• Proficiency in Adobe Acrobat.
• Previous transcription experience preferred.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. The Firm will provide reasonable accommodations as necessary to allow an individual with a disability to apply for and/or perform the essential functions of a position. Please reach out to our HR team to request an accommodation.

Please include a cover letter and resume when applying.

EOE/Minority/Female/Disabled/Vet.Principal Applicants Only.

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