Practice Support Team Specialist (Corporate Legal Assistant)

Husch Blackwell; Texas; Hybrid; USD 48,000 - 114,000; Full time

Job summary

An established industry player is seeking a motivated Practice Support Team Specialist to join their dynamic team. This role involves providing essential administrative support to attorneys, managing multiple projects, and ensuring effective communication within the firm. The ideal candidate will thrive in a collaborative environment, demonstrating strong organizational skills and attention to detail. With a commitment to diversity and inclusion, this firm offers a supportive culture where professionals can grow and excel. If you're looking for a long-term fit where your contributions matter, this opportunity is perfect for you.

Benefits

Medical and Dental Coverage

Life Insurance

Short-term and Long-term Disability Insurance

Paid Time Off

Paid Holidays

Retirement Plan Participation

Qualifications

• 3-5 years of experience in administrative support roles.
• Proficiency in Microsoft Office Suite is essential.

Responsibilities

• Provide administrative support to assigned attorneys.
• Coordinate schedules and manage workflow for attorneys.

Skills

Microsoft Office Suite

Typing

Transcription

Communication Skills

Teamwork

Education

High School Diploma or GED

2-year Degree

Job description

Husch Blackwell LLPis a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations.

At Husch Blackwell we believe that diverse, equitable and inclusive teams lead to better outcomes. Husch Blackwell is committed to retaining, recruiting, developing, and promoting talented lawyers and business professionals with diverse backgrounds and experiences. We foster an engaged, diverse, and inclusive team culture of accountability and purpose that makes our Firm and our communities better.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Practice Support Team Specialist (Corporate Legal Assistant)position. This position may be based at any of our physical locations in a hybrid capacity, with an expectation of working onsite three days per week.

The Practice Support Team Specialist (Corporate Legal Assistant) is responsible for providing point of contact administrative support to assigned attorneys within a specific Practice Specialty Center. Successfully managing multiple projects and priorities including delegating specific duties to other teams. Works in a Practice Support Team of Specialists, sharing overflow responsibility and support to all timekeepers assigned to the team. Communicates effectively, courteously, and professionally with clients, visitors, staff, and timekeepers. Demonstrates executive level attention to detail, good grammar, spelling, and proofreading, as well as strong technical and organizational skills. Essential functions include:

• Coordinates all workflow for assigned attorneys, delegating specific task to other teams, including follow up and quality control.
• Prepares documents: Types, transcribes, revises, and proofreads legal documents accurately, prioritizes assignments, and meets specific deadlines on projects.
• Coordinates schedules: Assists in coordinating timekeeper calendars, and meeting arrangements. Makes travel arrangements and prepares itineraries.
• Coordinates accounting administrative functions: Coordinates client billing matters, prepares billing letters and other requested client financial updates; assists attorneys with tracking and monitoring alternative fee arrangements; assists attorneys with automation, tracking and monitoring of matter budgets.
• Processes new client/matter intake: Prepares and processes new matter forms, requests conflict checks, and opens new files.
• Processes mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits, and enclosures are included. Coordinates activities with the Workplace Services or Administrative Resource Team as needed.
• Provides general administrative support: Maintains attorney contacts, tracks requirements and activity related to CLE and memberships.
• Works collaboratively in a team: Proactively demonstrates effective teamwork and communication with team members and all Firm personnel. Actively participates in regular team meetings to discuss current projects and workflow. Takes personal responsibility for regularly exchanging information and training tips with team members for maximum job effectiveness.
• Effectively uses team software to log and manage workflow.
• Other: Operates office equipment including PCs, printers, phones, copiers, facsimiles and typewriters. Copes successfully with demands from timekeepers, remaining calm under pressure. Conducts all business in a confidential manner.
• Other duties as assigned.

Position Requirements

• High School Diploma or GED required; 2-year degree preferred.
• 3-5 years’ experience required.
• Minimum typing speed of 60 wpm.
• Proficiency in Microsoft Office Suite including Outlook, Word, PowerPoint and Excel.
• Previous transcription experience preferred.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. The Firm will provide reasonable accommodations as necessary to allow an individual with a disability to apply for and/or perform the essential functions of a position. Please reach out to our HR team to request an accommodation.

COMPENSATION AND BENEFITS

Employees are entitled to compensation commensurate with skill and experience. The exact compensation will vary based on skills, experience, location, and other factors permitted by law. The expected compensation ranges for this position in various states and jurisdictions are as follows:

• State of California: $60,000 - $114,000
• State of Colorado: $49,000 - $88,000
• State of Illinois: $48,000 - $94,000
• State of Massachusetts: $53,000 - $102,000
• State of Minnesota: $53,000 - $88,000
• Washington, D.C.: $69,000 - $101,000

The above salaries do not include a discretionary bonus, however bonus opportunities are non-guaranteed, and are dependent upon individual and firm performance. Full-time employees receive benefits including: medical and dental coverage; life insurance; short-term and long-term disability insurance; pre-tax flexible spending account for certain medical and dependent care expenses; an employee assistance program; Paid Time Off; paid holidays; participation in a retirement plan program after meeting eligibility requirements; and more.

Please include a cover letter and resume when applying.

EOE/Minority/Female/Disabled/Vet. Principal Applicants Only.

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