Practice Supervisor

Ascend Vision Partners; Oklahoma City (OK); On-site; USD 60,000 - 90,000; Full time

Job summary

Ascend Vision Partners seeks a motivated Practice Supervisor to oversee ophthalmology clinic operations and lead a team of clinical and non-clinical staff.

You will manage scheduling, patient intake and testing procedures, while training staff to ensure compliance with clinical standards and protocols. Collaborate with physicians and leadership to improve operational efficiency and patient experience.

Qualifications

• High School diploma or equivalent required; Bachelor's degree preferred in business or healthcare administration.
• Minimum of three years in healthcare operations, analyst and/or administrator roles.
• Knowledge of ophthalmology procedures and clinical protocols is desirable.

Responsibilities

• Oversees day-to-day operations of the ophthalmology clinic and leads clinical and non-clinical staff.
• Manages scheduling, patient intake and testing procedures to optimize flow.
• Trains staff and ensures competency and protocol adherence.
• Acts as liaison among providers, technicians and patients to ensure satisfaction.
• Reviews and updates clinical protocols and identifies process improvements.

Skills

Clinic ops experience

Leadership

Staff training

Patient-focused

Communication

Process improvement

Compliance

Education

High School diploma

Bachelor's degree (preferred)

Tools

Microsoft Office

Job description

Our Mission is to deliver quality, accessible and patient-centered eye care.

Consider joining Sylvester Eye Care/Ascend Vision Partners and a group of team members delivering quality, accessible and patient-centered eye care. By offering both primary and specialized services, we are committed to making premier vision care available, timely, and convenient for every private, government and value-based care customer. Through collaboration, education, and cutting-edge treatments, we partner with our customers to achieve optimal outcomes.

We are passionate about driving a culture of integrity, respect, and a relentless pursuit of building the premier team in vision care.

General Summary

The Practice Supervisor is responsible for the oversight of the day-to-day operations of assigned ophthalmology clinic, managing a team of clinical and non-clinical staff, ensuring high-quality patient care is delivered by providing training, monitoring performance, and maintaining compliance with clinical standards and protocols while coordinating with physicians and leadership team to optimize clinical flow and patient experience. This position will assist in the review of clinic operations and assist in the development of subsequent performance improvement plans, that will include the development of detailed work plans, schedules, resource plans, realization schedules, and status reports.

Essential Duties And Job Responsibilities

• Fosters a positive and successful working environment, creating partnership with team members, leadership, and providers.
• Oversees and coordinates operations of the assigned clinic, ensuring adherence to established standards, protocols and quality standards.
• Manages clinical flow, including scheduling, patient intake, and testing procedures.
• Assists with patient care during examinations, including taking vital signs and preparing instruments, educates patients on pre- and post-operative instructions, ensures accurate documentation of patient data, including medical history, visual acuity testing, and diagnostic results.
• Educates and trains team members on proper performance of the essential duties and responsibilities of the role and ensures competency is attained.
• Serves as a liaison between providers, technicians, and patients, addressing concerns and ensuring patient satisfaction.
• Reviews and updates clinical protocols and procedures.
• Identifies opportunities to improve clinic operations, patient care and staff performance. Assists in the development of process improvement projects following assessment of workflow and procedure to improve operational efficiency.
• Troubleshoots equipment issues and coordinate maintenance with appropriate vendors.
• Resolves patient concerns, combining customer service skills, leadership, confidence and knowledge to ensure a positive, timely and effective solution.

Supervisory Responsibilities

• Direct leadership of the assigned team members.
• Partners with Human Resources to attract, recruit and retain top talent to support the mission and vision of the organization.
• Ensures the team has the necessary resources and support to continue to meet/exceed goals.
• Establishes current and long-term goals for team members.

Requirements

CORE COMPETENCIES:

• Knowledge of ophthalmology procedures, clinical protocols, and relevant regulations.
• Strong leadership, communication, interpersonal, and organizational skills.
• Proficient in Microsoft Office products.
• Highly analytical and process-oriented while being able to think holistically and strategically.
• Ability to work effectively with internal and external customers.
• Ability to communicate, present and influence all levels of the organization.
• Ability to maintain confidentiality when dealing with sensitive information.
• Excellent verbal and written communication skills, including listening, negotiation and presentation.

Knowledge And Skills Preferred

• Knowledge of MIPS compliance and optimization

Education And Experience Required

• High School diploma or equivalent, required.
• Minimum of three (3) years of prior healthcare operations, analyst and/or administrator experience.

Education & Experience Preferred

• Bachelor's degree in business, finance, health care administration or related field, preferred.
• Minimum of three (3) years of clinical ophthalmology experience as a technician.

Licensure, Certification Or Registration Preferred

• Certified Ophthalmic Technician, Scribe or Assistant (COT, COS, COA)