Practice / Office Manager - Oral Surgery Practice

Jason A Straw DDS / TRUE Oral Surgery; Springfield Meadows (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

401(k)

Paid time off

401(k) matching

Health Insurance Stipend

Job summary

TRUE Oral Surgery in Northern California is seeking an experienced Practice/Office Manager to lead daily operations for our established dental specialty. You will oversee HR, payroll (ADP), bookkeeping, scheduling, patient accounts, and compliance across El Dorado Hills and Placerville offices.

The role offers a four-day workweek, a collaborative team, and opportunities to influence a growing practice while maintaining high standards of patient care and confidentiality.

Qualifications

• 3+ years of dental or medical practice management experience preferred.
• Strong knowledge of dental insurance and billing (CDT coding a plus).
• Experience with payroll systems (ADP or similar).
• Excellent organizational skills and ability to manage multiple priorities independently.
• High level of professionalism and confidentiality.
• Proficiency with Microsoft Office, QuickBooks, Dropbox, Google Workspace, and practice management software.

Responsibilities

• Lead HR, payroll, onboarding and annual reviews.
• Administer payroll via ADP and benefits tracking.
• Manage bookkeeping, accounts payable/receivable and monthly reconciliations.
• Coordinate provider and staff scheduling across two offices.
• Ensure OSHA compliance, licenses, and vendor management.
• Maintain patient billing, statements and collections.

Skills

Practice mgmt

Payroll

Billing

HR

Scheduling

Compliance

Leadership

Tools

ADP

QuickBooks

Microsoft Office

Google Workspace

Dropbox

Job description

Benefits:

• 401(k)
• Paid time off
• 401(k) matching

Practice / Office Manager – Oral Surgery Practice

Join an established, highly respected oral surgery practice serving El Dorado Hills and Placerville.

After more than a decade with our practice, our longtime Practice Manager is retiring, creating a rare opportunity to join our close-knit team. We are looking for an experienced, organized, and self-motivated leader who enjoys wearing many hats and takes pride in helping a successful practice run smoothly.

This position is ideal for someone with dental or medical office management experience who wants a three to four-day workweek without stepping back from a real leadership role.

Schedule

• Approximately 4 days per week
• Primary work locations: El Dorado Hills and Placerville

Responsibilities

HR & Payroll

• Hiring, onboarding, employee relations, and annual performance reviews
• Payroll administration through ADP, including timecard review and benefits tracking
• Employee discipline documentation and workers' comp incident handling

Bookkeeping & Finance

• Bill pay, deposits, and daily QuickBooks reconciliation
• Bank transfers for payroll and monthly account statement prep for the accountant

Scheduling

• Building assistant and provider schedules across both offices
• Building master schedule in Google Calendar and translating that into the practice management software with appropriate blocks, open times, etc.

Patient Accounts

• Monthly patient statements, collections, and refund processing
• Resolving patient billing concerns

Inventory & Compliance

• OSHA compliance documentation, license and certification renewal tracking
• Vendor management and office maintenance coordination

Qualifications

• 3+ years of dental or medical practice management experience preferred
• Strong knowledge of dental insurance and billing (CDT coding a plus)
• Experience with payroll systems (ADP or similar)
• Excellent organizational skills and ability to manage multiple priorities independently
• High level of professionalism and confidentiality
• Proficiency with Microsoft Office, QuickBooks, Dropbox, Google Workspace, and practice management software

Benefits

• Paid Time Off (PTO)
• California Paid Sick Leave
• Uniform Allowance
• Health Insurance Stipend
• Paid Holidays
• Supportive, team-oriented work environment
• Long-term career opportunity with an established specialty practice

About Us

Our practice has proudly served Northern California for many years, providing exceptional oral surgery, bone grafting, dental implants, and wisdom tooth care. We believe in treating our patients — and our team — with honesty, respect, and compassion. We are looking for someone who shares those values and wants to become an integral part of our practice for years to come.

If you are an experienced practice administrator who enjoys organization, leadership, and making a meaningful impact every day, we would love to hear from you.