Practice Manager - Sports Medicine & Primary Care

Berger Health System; Dublin (CA); On-site; USD 120,000 - 180,000; Full time

Job summary

OhioHealth seeks a senior administrator to direct and coordinate all practice functions within the Sports Medicine Administration department. You will oversee daily operations, financials, staffing, and policy implementation while aligning with the OhioHealth mission and HIPAA requirements.

The role emphasizes leadership, cost containment, and continuous process improvements in an ambulatory care setting. A Master’s degree is preferred, with significant experience in health care administration.

Qualifications

• Bachelor's Degree in Healthcare or Business Administration or related field is required.
• Master’s Degree strongly preferred.
• A minimum of 7 years of related health care experience, preferably in an ambulatory care setting, including 5 years of supervision or management.
• A minimum of 10 years of health care management experience, preferably in an ambulatory setting, may substitute for requirements in certain circumstances.

Responsibilities

• Directs, coordinates, and manages all practice functions and daily operations.
• Oversees HR including hiring, evaluations, staffing and annual performance evaluations; payroll and HR records.
• Manages monthly financials, including accounts payable/receivable and budgeting; oversees purchasing and inventory.
• Implements and enforces policies, HIPAA, risk management, safety and compliance; coordinates IT and vendor relations.
• Oversees facility maintenance, contracts, and capital planning; coordinates changes with leadership.

Education

Bachelor's Degree (Required)

Master’s Degree strongly preferred

Job description

Job Description Summary:

Directs, coordinates, and manages all practice functions. Responsible for practice operations, financial accounting activities, operating and capital budgets, implements and supports MSF policies and procedures. Works effectively with physicians and other care providers to assure timely and thorough communication and practice efficiencies. Provides education and coaching support to staff and acts as a role model in support of the OhioHealth Mission Statement.

Responsibilities And Duties:

60% Daily Operational Management

Human Resource responsibilities to include but not limited to hiring, evaluating and providing annual performance evaluations to staff, including promotion, dismissal, coaching, counseling, conflict resolution, and growth and development. Responsible for the determination of appropriate staffing levels and maintaining employee schedules to assure appropriate coverage while maintaining fiscal responsibility with overtime. Manage staff payroll and individual staff HR records. Create, oversee, train and implement patient services policies and procedures. Resolve and manage patient complaints and requests for service immediately and courteously. Engage staff in adjusting clinical workflows to ensure highly efficient patient care. Manage monthly financials including accounts payable and accounts receivable. Manage inventory and purchasing in accordance to budget. Prepare preliminary capital and human resources budgets for review and approval. Assure timely capture and input of all billing information. Manage practice equipment maintenance needs. Oversee and approve maintenance agreements and service contracts in conjunction with the director. Assist the director in managing contractual agreements. Provide on-site IT support and/or order and oversee IT work required of outside vendors; apply and implement upgrades. Coordinate safety, security, customer service, HIPAA, risk management, compliance and code training; assure understanding and enforce regulations. Oversee building repairs and practice construction projects. Review and enforce regulatory compliance, building safety and code regulations. In coordination with the practice providers, assess the need for physician services at practice locations; manage physician schedule of professional and ancillary services accordingly. Serve as a point of contact for physician paperwork, meeting requests, billing reconciliation. Serves as a liaison between physicians, associates and organizational leaders.

30% Performance Management

Monitor patient satisfaction data and make appropriate improvements to increase ratings. Investigate financial variances to budget and make recommendations on improving monthly variances. Assist Director with practice specific long ranges financial and business planning, capital and operating budgets. Meet annual goal deployment metrics as assigned. Develop and execute plans to improve outcomes. Provide and review monthly physician and practice performance data with all providers. Work with director, marketing and business development to market and grow practice.

10% Organizational Transformation

Translate and educate staff on organizational strategy and vision. Communicate and execute organizational change initiatives within the practice. Serve on committees to optimize performance. Pilot, implement and champion new programs, services and processes. Enhance operational effectiveness and cost containment through continued innovation without compromising quality of care. As a High Reliability Organization (HRO), responsibilities require focus on safety, quality and efficiency in performing job duties. The job profile provides an overview of responsibilities and duties and is not intended to be an exhaustive list and is subject to change at any time.

Minimum Qualifications:

Bachelor's Degree (Required)

Additional Job Description: Healthcare or Business Administration or related field required; Master’s Degree strongly preferred. A minimum of 7 years of related health care Experience preferably in an ambulatory care setting including 5 years of supervision or management Experience . A minimum of 10 years of health care management Experience , preferably in an ambulatory setting, may be substituted in lieu of requirements in certain circumstances.

Work Shift: Day Scheduled Weekly Hours : 40 Department Sports Medicine Administration

Equal Employment Opportunity

OhioHealth is an equal opportunity employer and fully supports and maintains compliance with all state, federal, and local regulations. OhioHealth does not discriminate against associates or applicants because of race, color, genetic information, religion, sex, sexual orientation, gender identity or expression, age, ancestry, national origin, veteran status, military status, pregnancy, disability, marital status, familial status, or other characteristics protected by law. Equal employment is extended to all person in all aspects of the associate-employer relationship including recruitment, hiring, training, promotion, transfer, compensation, discipline, reduction in staff, termination, assignment of benefits, and any other term or condition of employment.

WE Are Inspired to Do Our Best.

OhioHealth is a nationally recognized, innovative healthcare system delivering world-class patient care in a supportive, professional environment filled with limitless opportunities to learn and grow. We are a unique organization in the healthcare field. Our model system of facilities encompasses a wide scope of expertise and care. For professionals, we are a place where people committed to doing their best are given the tools and resources to accomplish our mission every single day. OhioHealth is recognized as a Great Place to Work CertifiedTM organization. The Great Place to Work is a global authority on high-trust, high-performance workplace cultures. This recognition is one measure of our success in achieving a part of our vision ̶ to be an organization "where people want to work."