Practice Manager

Luminis Health; Pasadena (MD); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Retirement Plan (employer match)

Paid Time Off

Tuition Assistance Benefits

Employee Referral Bonus Program

Paid Holidays

Job summary

Luminis Health seeks a Practice Manager to oversee two to four physician practices, focusing on financial and administrative performance, patient experience, and regulatory compliance. You will mentor staff, lead cross-practice projects, and coordinate with AAMC stakeholders to drive operational improvements and strategic decisions.

Responsibilities include developing annual operating budgets, monitoring charge capture, ensuring HIPAA compliance, and communicating with physicians and leadership

Qualifications

• Bachelor degree or equivalent in business administration, health administration, finance or related field.
• Five years of experience managing a private physician practice.
• Proficient in spreadsheet software and database systems.
• Excellent communication and interpersonal skills.
• Demonstrated physician relationship skills.
• Strong presentation skills.
• Ability to manage multiple priorities, conflicting demands.
• High motivation and achievement orientation.
• Ability to manage multiple practice locations.

Responsibilities

• Meets at regular intervals with office staff to implement office and personnel performance improvement initiatives.
• Leads in the development of an annual operating budget for each practice. Monitor the daily charge capture process and provides feedback to the Central Billing Office.
• Monitor the day to day activities of the office and assure that appropriate policies and procedures are in place for efficient and effective operations.
• Meets regularly with the physicians to discuss operational issues.
• Acts as office spokesperson for outside agencies and contacts
• Maintains appropriate documents and licenses required to assure compliance with regulatory mandates. Assist in the quality enhancement programs and insure HIPAA compliance at all times.
• Approve bi-weekly payroll for all practice employees.
• Approve all expenditures and ordering of supplies according to HCE policies and signature authority.
• Communicates financial and billing information with providers on a regular basis.
• Maintains contact with the Executive Director or Practice Director regarding important issues.

Skills

Communication

Interpersonal skills

Presentation skills

Multitasking

Physician relationship skills

Education

Bachelor's degree or equivalent in business administration, health administration, finance or related field

Five years of experience managing a private physician practice

Tools

Spreadsheet software

Database systems

Job description

Position Objective

The Practice Manager has full responsibility and accountability for: the overall operation, financial and administrative performance of the assigned physicians practices (two to four); operational improvement, effectiveness, efficiency, productivity, and superior patient experience; election, mentoring, education, development, and performance of practice/HCE employees; leading cross practice projects and coordination with other practice managers/supervisors; communication and cooperation with AAMC stakeholders relevant to the physician practices; and contribution to the strategic decision making, applicable to the physician practices. The Practice Manager must establish and maintain a working relationship with and trust of the physician(s) and keep the Director informed of all issues which affect the practice. The Practice Manager is responsible for developing and maintaining effective working relationships and communicating with other HCE functions such as, but not limited to, the Central Business Office, Information Support, Training, AAMC HR, and AAMC Risk Management. The intent of this position description is to provide a summary of the major duties and responsibilities of this position. Duties may be deleted and additional duties may be assigned at the Executive Directors discretion.

Essential Job Duties

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

• Meets at regular intervals with office staff to implement office and personnel performance improvement initiatives.
• Leads in the development of an annual operating budget for each practice. Monitor the daily charge capture process and provides feedback to the Central Billing Office.
• Monitor the day to day activities of the office and assure that appropriate policies and procedures are in place for efficient and effective operations.
• Meets regularly with the physicians to discuss operational issues.
• Acts as office spokesperson for outside agencies and contacts
• Maintains appropriate documents and licenses required to assure compliance with regulatory mandates. Assist in the quality enhancement programs and insure HIPAA compliance at all times.
• Approve bi-weekly payroll for all practice employees.
• Approve all expenditures and ordering of supplies according to HCE policies and signature authority.
• Communicates financial and billing information with providers on a regular basis.
• Maintains contact with the Executive Director or Practice Director regarding important issues.

Educational/Experience Requirements

• Bachelor degree or equivalent in business administration, health administration, finance or related field, and three or more years of experience in private physician office management, OR. Five years of experience managing a private physician practice.
• Proficient in the use of spreadsheet software and database systems
• Excellent communication and interpersonal skills.
• Demonstrated Physician relationship skills
• Strong presentation skills
• Ability to manage multiple priorities, conflicting demands
• High motivation and achievement orientation
• Ability to manage multiple practice locations.

Required License/Certifications

Working Conditions, Equipment, Physical Demands

There is a reasonable expectation that employees in this position will not be exposed to blood-borne pathogens.

Physical Demands -

The physical demands and work environment that have been described are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.

The above job description is an overview of the functions and requirements for this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of this position; your supervisor may assign other duties as deemed necessary.

Pay Range

$80,000—$110,000 USD

Luminis Health Benefits Overview

• Medical, Dental, and Vision Insurance
• Retirement Plan (with employer match for employees who work more than 1000 hours in a calendar year)
• Paid Time Off
• Tuition Assistance Benefits
• Employee Referral Bonus Program
• Paid Holidays, Disability, and Life/AD&D for full-time employees
• Wellness Programs
• Employee Assistance Programs and more
• Benefit offerings based on employment status