Practice Manager

Western Vascular Institute; Mesa (AZ); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

401k with matching up to 4%

Health Insurance

Life Insurance & AD&D

Accident Insurance

Hospital Indemnity

Critical Illness & Legal

LTD & STD

Paid time off + Paid sick time

Job summary

Western Vascular Institute is hiring a Practice Manager in Mesa, AZ to oversee daily clinic operations, lead a passionate team, manage finances, and ensure regulatory compliance. You will optimize workflows, supplier contracts, and EMR usage to support high-quality patient care.

The role requires strong leadership, strategic planning, and excellent communication skills to collaborate with physicians and staff in a fast-paced healthcare setting.

Qualifications

• Bachelor's degree in a relevant field.
• Minimum 4 years of medical office management experience.
• Proven leadership and management abilities.
• Experience with Joint Commission accreditation or similar standards.
• Knowledge of EMR systems (NextGen preferred).

Responsibilities

• Assist the Medical Director with clinic administration and physician daily workflow.
• Anticipate needs by gathering records, reports, or other information.
• Serve as liaison between physicians/providers and staff.
• Direct, supervise, and coordinate administrative, financial, clinical, and surgical operations.
• Manage personnel with HR collaboration.
• Ensure efficient office functioning and system management.
• Review revenue and expense factors and adjust to doctors' objectives.
• Plan short- and long-term goals and implementation strategies.
• Oversee purchasing contracts for supplies and equipment.
• Renegotiate contracts with vendors and manage cost containment.
• Oversee schedule design and implementation.
• Maintain EMR system expertise to support clinics.
• Foster a positive work environment and teamwork.
• Ensure compliance with healthcare regulations and accreditations.
• Coordinate with legal on development, claims, and risk management.
• Support Quality Assurance and Performance Improvement efforts.

Skills

Medical office mgmt

Leadership

Communication

Time management

Organizational skills

Education

Bachelor's degree in Business Admin or Health Admin

Tools

NextGen EMR

Job description

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Join our dynamic clinic as a Practice Administrator and make a meaningful impact!

In this crucial role the responsibilities will include managing daily operations, lead our passionate team, overseeing financials, and ensuring compliance with healthcare regulations. The contributions in the position will be vital to our success and the quality of care we provide for our patients.

We are seeking a confident and assertive individual who excels in decision-making and time management. If you thrive in a fast-paced environment and possess exceptional communication skills, particularly when working with physicians and colleagues, we would love to hear from you! Seize this opportunity to help our practice excel and make a difference!

Responsibilities

• Assist the Medical Director with the administrative aspects of the clinic and the daily work of physicians.
• Anticipates needs by gathering records, reports, correspondence or other specific information.
• Serve as a liaison between Physicians/Providers and staff.
• Direct, supervise, and coordinate the administrative, financial, clinical, and surgical operations.
• Manage personnel matters in collaboration with the Human Resources department.
• Ensure the efficient functioning of all offices and oversee system management.
• Continuously review factors affecting revenue and expenses, taking necessary corrective action to align expenses with the objectives set by the doctors.
• Assist in planning and coordinating both short-term and long-term goals and implementation strategies.
• Establish and maintain purchasing contracts to ensure the economic procurement of supplies and equipment.
• Participate in meetings with vendors to renegotiate contracts and analyze areas for potential reductions in overhead costs, physician case costing, and supply back orders and recalls, ensuring quality performance and cost containment.
• Maintain in-depth knowledge of the Electronic Medical Records system as a superuser to provide maximum support for clinics and providers.
• Oversee schedule design and implementation.
• Foster a positive work environment and encourage teamwork.
• Ensure adherence to all relevant healthcare regulations, accreditation standards established by The Joint Commission, and licensing requirements.
• Identify opportunities to minimize workplace injuries, accidents, and health problems as the designated Safety Officer.
• Coordinate and collaborate with legal representatives on business development, practice issues, medical claims, and risk management.
• Assist with Quality Assurance and Performance Improvement efforts, including analytics and monitoring measures related to these areas.
• Organize hospital call and vacation schedules for Physicians.
• Maintain professional relationships with hospital organizations.
• Management of all satellite offices
• Oversee capital equipment purchases and the re-sale of equipment that is no longer in use.

Skills

• Bachelor's degree in either Business Administration or Health Administration.
• A minimum of four (4) years of experience in medical office management.
• Proven leadership and management abilities.
• Strong communication and interpersonal skills for collaborating with diverse healthcare teams.
• Excellent time management skills, with the ability to multi-task and prioritize tasks effectively.
• Proficient written and verbal communication skills.
• Strong organizational and planning capabilities.
• Knowledge of NextGen EMR preferred.
• Joint Commission or accreditation experience is required.
• 401k with matching up to 4%
• Health Insurance
• Life insurance & AD+D
• Accident Insurance, Hospital Indemnity, Critical Illness & Legal
• LTD & STD
• Paid time off + Paid sick time

We can't wait to discuss your experience and how it will shape your compensation during the interview! If you're a strong leader and a dedicated team player, we'd love to have you join our remarkable team for the long haul. Your contributions will truly make a difference!

Seniority level

• Seniority levelMid-Senior level

Employment type

• Employment typeFull-time

Job function

• Job functionConsulting, Information Technology, and Sales
• IndustriesHospitals and Health Care

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