Practice Management Coordinator

Arnold & Porter Llp; New York (NY); Hybrid; USD 61,000 - 75,000; Full time

Benefits offered by this job

Discretionary annual bonus

Job summary

Arnold & Porter Llp in New York seeks a Practice Management Coordinator to support the Innovation and Practice Management Team with financial, analytical, operational, and project-management duties.

The role focuses on business planning, budgeting, reporting, and cross-office staffing, requiring strong organizational and communication skills in a fast-paced professional-services setting.

Qualifications

• Bachelor's degree required, preferably in Business, Economics, Finance, Accounting, or related field.
• At least two years of experience in a law firm, professional-services, or corporate environment; accounting or financial-services exp. preferred.
• Strong financial, analytical, organizational, and project-management skills.
• Proficiency with Microsoft Office Suite; familiarity with AI tools preferred.
• Demonstrated ability to create accurate, well-organized reports, models, and deliverables.
• Strong written and verbal communication; ability to build relationships across offices.
• Ability to manage multiple priorities in a fast-paced environment.
• Commitment to exceptional internal and external client service.

Responsibilities

• Support business planning, analysis, implementation, reporting, meeting coordination, and internal communications.
• Coordinate and centralize internal team communications, including agendas, materials, minutes, and follow-up items.
• Support practice management presentations, policies, projects, and department events.
• Maintain shared document workspace, budgets, and expense records.
• Prepare, update, and analyze financial, statistical, staffing, and ad hoc reports.
• Assist with annual budget, quarterly variance reporting, and forecasting.
• Create and maintain financial models, reporting tools, and resources to improve efficiency.
• Track staffing needs, cross-staffing opportunities, and workload management.
• Provide support for proposals, pricing, matter budgets, and data collection.

Skills

Financial analysis

Budgeting

Project management

Analytical thinking

Communication skills

Time management

Attention to detail

Team collaboration

Education

Bachelor's degree

Tools

Microsoft Office

AI tools familiarity

Job description

Arnold & Porter is an international law firm with offices throughout the United States, Europe, and Asia. The firm advises clients on complex regulatory, litigation, and transactional matters across a broad range of industries, including many of the world’s leading companies and organizations.

Arnold & Porter is seeking a Practice Management Coordinator to join the Innovation and Practice Management Team in New York. This position provides financial, analytical, operational, and project-management support to the Director of Practice Management, the Chief Practice Innovation Officer, and other team members.

The Practice Management Coordinator will help advance business planning, financial management, practice operations, and innovation initiatives across the firm. The ideal candidate is highly organized, analytically minded, collaborative, and comfortable managing multiple priorities in a fast-paced professional-services environment.

This role is located in our New York office and follows a hybrid work schedule.

Key Responsibilities

• Support the Innovation and Practice Management Team in business planning, analysis, implementation, reporting, meeting coordination, and internal communications.
• Coordinate and centralize internal team communications, including preparing substantive meeting agendas, materials, minutes, and follow-up action items.
• Support practice management presentations, policies, projects, and department-specific events.
• Maintain the team’s shared document workspace, including meeting materials, task lists, business plan activity reports, department budgets, and expense records.
• Prepare, update, and analyze financial, statistical, staffing, and other ad hoc reports.
• Assist with monthly department presentations, annual budget preparation, quarterly variance reporting, and expense and revenue forecasting.
• Create and maintain financial models, reporting tools, and other resources that enhance reporting accuracy and operational efficiency.
• Support practice innovation initiatives within the department and across the Firm.
• Track ethical walls and conflicts for staffing purposes.
• Identify cross-staffing opportunities across offices and departments; coordinate staffing support and work with the Paralegal Manager to address workload needs.
• Provide support for Requests for Proposals, fee proposals, matter budgets, pricing initiatives, and League Table data collection.
• Assist with pricing analysis, including identifying and evaluating alternative fee arrangements, premium-rate opportunities, and specialized pricing approaches.
• Review and analyze department performance data; identify issues requiring attention and prepare reports for Practice Leadership, Practice Managers, and department leadership.
• Compile billing, unbilled, accounts receivable, and collection forecast reports in support of individual business plans.
• Update and maintain department training, orientation, personnel, and intranet materials.
• Serve as a department contact for unique technology requests and help develop user-friendly platforms and tools that improve functionality and intranet support.
• Participate in data integrity efforts and manage special projects as assigned.
• Attend department-specific seminars and other firm programs, as appropriate.

Qualifications

• Bachelor’s degree required, preferably in Business, Economics, Finance, Accounting, or a related field.
• At least two years of experience in a law firm, professional-services, or corporate environment; experience in practice management, financial services, or accounting is preferred.
• Strong financial, analytical, organizational, and project-management skills.
• Ability to work with mathematical and statistical concepts, including percentages, ratios, proportions, and probability.
• Proficiency with Microsoft Office Suite and Windows-based applications; familiarity with AI tools is preferred.
• Demonstrated ability to create accurate, well-organized reports, models, and other high-quality deliverables.
• Strong written and verbal communication skills.
• Ability to build trusted relationships with attorneys and administrative professionals across offices and departments.
• Excellent judgment, discretion, and ability to handle confidential information.
• Strong problem-solving skills and exceptional attention to detail.
• Ability to work independently and collaboratively, manage competing priorities, and meet deadlines in a fast-paced environment.
• Commitment to exceptional internal and external client service.
• Flexibility to work additional hours as needed.

The anticipated base salary for this position is $60,800 to $75,000. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.

As a nonexempt position, this position is eligible for overtime.

The firm may provide a discretionary bonus annually.

Arnold & Porter is an equal opportunityemployer that does not discriminate on the basis of race, color, creed, religion, national origin, sex, pregnancy and childbirth (including breastfeeding and related medical conditions), age, marital or partnership status, familial status, sexual orientation, gender, gender identity, gender expression, transgender, physical or mental disability, medical condition, family leave status, citizenship status, immigration status, ancestry, genetic information, military or veteran status, or any other characteristic protected by local, state or federal laws, rules or regulations. Our Firm's equal opportunity policy applies to all employment practices and terms and conditions, including, without limitation, recruitment, employment, assignment, training, compensation, benefits, promotions, disciplinary action and terminations. For purposes of the firm's Anti-discrimination and Anti-harassment Policies, the term "race" includes, without limitation, traits historically associated with race, including, but not limited to, hair texture and protective hairstyles, such as braids, locks, and twists.

Arnold & Porter Kaye Scholer LLP endeavors to make www.arnoldporter.com accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Director of Support Staff Stephanie Denmark at +1 202.942.6068. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Arnold & Porter Kaye Scholer LLP uses E-Verify, which is a web-based system, to confirm the eligibility of our employees to work in the United States. As an E-Verify employer, we verify the identity and employment eligibility of newly hired employees by electronically matching information provided by employees on the Form I-9, Employment Eligibility Verification, against records available to the Social Security Administration (SSA) and the Department of Homeland Security (DHS). We use E-Verify because we are a federal contractor containing the Federal Acquisition Regulation (FAR) E-Verify clause. Please see the posters for details regarding E-Verify or contact Arnold & Porter Kaye Scholer LLP’s Human Resources Department for more information. E-Verify Participation Poster and Right-to-work Poster .