Practice Lead, Primary & Urgent Care - Full-Time, Days

UChicago Medicine; Illinois; On-site; USD 85,000 - 110,000; Full time

Job summary

UChicago Medicine is hiring a Practice Lead for the Beverly & Homewood clinics, based in the greater Chicagoland area. This 100% onsite role supervises front and back office teams, manages scheduling and billing processes, and partners with clinical staff to ensure efficient patient flow and high-quality service.

The ideal candidate has an Associate degree with 5+ years in healthcare and customer service, strong communication, and proficiency in Epic.

Qualifications

• Associates degree in related field.
• 5+ years of healthcare and customer service experience.
• Excellent interpersonal and communication skills.
• Ability to balance multiple priorities and handle challenging situations.
• Experience with Epic software.

Responsibilities

• Supervise front and back office staff and ensure staffing supports patient flow.
• Manage reception and scheduling to optimize efficiency and monitor wait times.
• Coordinate with clinical staff to room patients timely and address needs.
• Oversee checkout, collect co-pays, reschedule follow-ups, and provide after-visit summaries.
• Maintain understanding of front/back office roles and scheduling templates.
• Manage physician templates in scheduling system for satisfaction.
• Record patient arrival times and communicate wait times; log checkout times.
• Order clerical supplies and ensure billing compliance.
• Support pre-certification, authorizations, and billing queues.
• Serve as practice liaison for scheduling, records, insurance, referrals and complaints.
• Support quality, safety, and regulatory initiatives; maintain equipment usage.
• Collaborate with Practice Manager on recruiting, training, and payroll.
• Perform basic office duties as assigned.

Skills

Interpersonal skills

Customer service

Communication

Multitasking

Problem solving

Education

Associate degree in related field

Bachelor's degree

Tools

Epic

Job description

Job Description

Be a part of a world-class academic healthcare system,

Job Description

Be a part of a world-class academic healthcare system, UChicago Medicine Medical Group, as a Practice Lead at our Beverly & Homewood clinics. Here, you will work with our Primary & Urgent Care teams. This position is a 100% onsite opportunity. You will need to be based in the greater Chicagoland area.

Essential Job Functions

• Closely supervise and perform the daily activities of the front and back office staff and ensure that staffing is appropriate to support the patient flow and customer service needs of the Practice.
• Manage the reception and scheduling processes to ensure that staff are efficient and effective and incorporating all applicable service standards. Monitor patient wait times and flow.
• Work closely with the clinical staff to ensure that patients are roomed in a timely manner and special needs are recognized and addressed.
• Manage the checkout process to ensure that staff and processes are efficient and effective and incorporate all applicable service standards. Ensure that staff are routinely collecting co-payments and/or making plans to resolve outstanding balances, scheduling follow-up appointments, providing the after visit summary, and asking the patient if they need any additional assistance.
• Maintain a thorough understanding of all front and back office positions including the Receptionist, Schedulers and Patient Service Representative.
• Manages physicians' templates in automated scheduling system to ensure physician and patient satisfaction with scheduling process
• Ensure that patient arrival times are noted in the computer system and necessary paperwork is distributed, and patients are informed of wait times. Ensure that the staff indicates the time of checkout in the computer system.
• Orders supplies related to clerical activities.
• Ensure staff follow point of service collection policies and procedures and understand all aspects of billing compliance. Support processes associated to pre-certification and authorizations, and managing relevant billing work queues.
• Serve as a contact and representative of the Practice for all customer service issues, including but not limited to those related to scheduling, medical records, insurance coverage, referrals and patient complaints. Resolve such issues promptly.
• Support the clinical staff and physicians regarding clinical care initiatives and processes including those related to quality and safety, compliance and risk issues and the proper utilization and maintenance of all medical equipment and instruments.
• Work closely with the Practice Manager to manage any activities related to recruiting, hiring, orienting, training, and payroll. Comply with all UCMC policies and procedures.
• Performs basic office duties and other duties assigned.

Required Qualifications

• Associates degree in related field
• 5+ years of experience in healthcare and customer service, ideally in an ambulatory practice
• Excellent interpersonal skills, including the ability to establish and maintain effective relationships with patients, physicians, management, staff and other customers
• Exceptional customer service skills including the ability to use independent thinking, sound judgment and creativity when resolving customer issues
• Ability to balance multiple priorities and effectively handle challenging situations
• Excellent verbal and written and verbal communication skills
• Ability to use personal computers and select software applications including Epic

Preferred Qualifications

• Bachelor's degree

Position Details

• Job Type/FTE: Full-Time 1.0 FTE
• Shift: Days, 7 am - 6 pm
• Work Location: Onsite - Beverly & Homewood
• Unit/Department: Primary & Urgent Care
• CBA Code: Non-Union

About Us

We’ve been at the forefront of medicine since 1899. We provide superior healthcare with compassion, always mindful that each patient is a person, an individual. To accomplish this, we need employees with passion, talent and commitment… with patients and with each other. We’re in this together: working to advance medical innovation, serve the health needs of the community, and move our collective knowledge forward. If you’d like to add enriching human life to your profile, UChicago Medicine is for you. Here at the forefront, we’re doing work that really matters. Join us. Bring your passion.

UChicago Medicine is growing; discover how you can be a part of this pursuit of excellence at: UChicago Medicine Career Opportunities

UChicago Medicine is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.

As a condition of employment, all employees are required to complete a pre-employment physical, background check, drug screening, and comply with the flu vaccination requirements prior to hire. Medical and religious exemptions will be considered for flu vaccination consistent with applicable law.

Compensation & Benefits Overview

UChicago Medicine is committed to transparency in compensation and benefits. The pay range provided reflects the anticipated wage or salary reasonably expected to be offered for the position.

The pay range is based on a full-time equivalent (1.0 FTE) and is reflective of current market data, reviewed on an annual basis. Compensation offered at the time of hire will vary based on candidate qualifications and experience and organizational considerations, such as internal equity. Pay ranges for employees subject to Collective Bargaining Agreements are negotiated by the medical center and their respective union.

Review the full complement of benefit options for eligible roles at Benefits - UChicago Medicine.