Practice Group Assistant

Rhoades McKee PC; Grand Rapids (MI); On-site; USD 38,000 - 46,000; Full time

Job summary

Rhoades McKee PC in Grand Rapids, MI invites you to join as a Practice Group Assistant, an entry‑level administrative role supporting attorneys, paralegals, and legal assistants within an assigned practice group. You will help with time entry, expense reporting, billing, file organization, document production, and client deliverables, while maintaining confidentiality and high standards of professionalism.

This position generally works standard business hours with occasional extended hours

Qualifications

• Entry-level role supporting attorneys, paralegals and Legal Assistants
• Experience in a law firm or professional-services environment is a plus
• Strong organizational skills and ability to meet deadlines

Responsibilities

• Assist Legal Assistants with time entry, expense reports, and billing activities
• Help with conflict checks, engagement letters, and opening new client matters
• Support electronic and physical file organization and maintenance
• Assist with document production, signature packets, and client deliverables
• Provide administrative support during busy periods and employee absences
• Communicate with clients professionally and promptly
• Help the practice group manage daily tasks, deadlines, and workflow

Skills

Organizational skills

Communication skills

Microsoft Office proficiency

Multitasking

Confidentiality

Team collaboration

Willingness to learn

Education

Associate's or bachelor's degree in business, legal studies, or related field

Tools

Microsoft Office Suite

Job description

Build Your Career in the Legal Field

Are you organized, dependable, and interested in gaining hands-on experience in a professional legal environment? We are looking for a Practice Group Assistant to join our team.

This entry-level administrative position is a great opportunity for someone who enjoys helping others, staying organized, and learning new skills. You will work closely with attorneys, paralegals, and Legal Assistants within an assigned practice group, helping the team stay on track and provide excellent service to clients.

What You'll Do

In this role, you will:

• Assist Legal Assistants with time entry, expense reports, and billing activities
• Help with conflict checks, engagement letters, and opening new client matters
• Support electronic and physical file organization and maintenance
• Assist with document production, signature packets, and client deliverables
• Provide administrative support during busy periods and employee absences
• Communicate with clients professionally and promptly
• Help the practice group manage daily tasks, deadlines, and workflow

What We're Looking For

The ideal candidate will have:

• Strong organizational skills and attention to detail
• Clear and professional written and verbal communication skills
• Proficiency with Microsoft Office
• The ability to manage multiple tasks, follow instructions, and meet deadlines
• A professional approach and a commitment to maintaining confidentiality
• A willingness to learn, ask questions, and contribute as part of a team
• Familiarity with legal technology, terminology, or document formats is helpful but not required

Education and Experience

• An associate's or bachelor's degree in business, legal studies, or a related field is preferred
• Previous administrative or internship experience in a law firm or professional-services environment is a plus

Schedule

This position generally works Monday through Friday between 8:30 a.m. to 5:00 p.m., with a one-hour lunch. Occasional work outside of regular business hours may be needed.

Why You'll Enjoy This Role

You will have the opportunity to learn how a law firm operates, develop valuable administrative and legal-support skills, and work alongside an experienced and collaborative team. If you are ready to learn, take initiative, and grow within a professional environment, we would be glad to hear from you.